July 12 2013

Published: 8/15/2013 10:42 AM
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In this edition of Fast Five on Friday, you will find articles on the following:
  • Process for Districts to Follow in Reporting Adoption of Policy Raising the Compulsory
  • Attendance Age to 18 Since the 96-District Target Has Been Reached – Important Clarification
  • eTranscript Registration (Note July 31 deadline)
  • Next Superintendents’ Webcast on July 25, 2013 from 2:30 to 3:30 p.m. ET
  • Hold the Date; Superintendents’ Summit to be Held on September 5, 2013 in Frankfort
  • Release of Promoting Positive Behavior in Schools, a Web-based Option for the Training Required by 704 KAR 7:160, Use of Physical Restraint in Public Schools
  • Letter Sent to Local Board Chairs and Superintendents on Superintendent Evaluation Requirements (Attachment)
  • Commissioner’s Blog
 
Fast Five on Friday
(Seven this Week)
 
Process for Districts to Follow in Reporting Adoption of Policy Raising the Compulsory Attendance Age to 18 Since the 96-District Target Has Been Reached – We are very excited to report that in a mere two-week window, 96 districts plus have adopted a policy supporting raising the compulsory attendance age to 18 (“Blitz to 96”).  Reaching a total of 96 districts met the 55% threshold, making the adoption of a policy mandatory for all Kentucky districts within four years.  In all of the districts that have already adopted a policy to date (the 96 and any others), the compulsory attendance age of 18 will be effective in these districts in the 2015-2016 school year.
 
To clarify, because the 55% was reached in the 2013-2014 school year (after July 1, 2013), then the four- year mandatory requirement for adoption of the policy by all other districts who have not adopted a policy up and until that point goes into effect in the school year that is four (4) years from when the 55% was reached, which means all other districts will be subject to the compulsory age of 18 beginning in the 2017-2018 school year.  However, districts need to keep in mind that they may continue to adopt policies through the 2015-16 school year and beyond and unless the adopted policy specifically states it is not going into effect until 2017-18 or another intervening year, the policy will go into effect in 2015-16 for a district under the terms of SB 97.
 
KDE will continue to monitor the remainder of the Kentucky school districts as they adopt their policies.  We will regularly update the Kentucky map, which can be viewed on the home page of the KDE website, showing the districts that have adopted a policy.  KDE staff will also report to Governor Beshear and me regarding the continuous support of this effort which empowers ALL Kentucky students to graduate college- and career-ready.
 
In order to inform KDE of your adoption of this policy and complete the process, please follow the following steps:
 
1. PASSAGE For any districts that have not adopted a district-wide policy to raise the compulsory attendance age from 16 to 18 to date, the local board must do so with implementation beginning no later than the 2017-18 school year.  However, note that unless the adopted policy specifically states it is not going into effect until 2017-18 or another intervening year, the policy will go into effect in 2015-16 for that district.
 
2.  VERIFICATION - Districts must verify the passage of the policy.  Using the “KDE Compulsory Attendance (SB97) (non-grant) task within ASSIST, districts will run a new diagnostic for assurances on this policy.  In addition, a copy of the policy, board meeting minutes, and the certifications document (with signatures) must be uploaded into ASSIST. (A how-to guide is available in the resources section of the Raising the Compulsory Attendance web page at http://education.ky.gov/school/Pages/CompAttend.aspx.)
 
3. Notification to KDE - Districts must submit an e-mail stating completion of the process via e-mail to KDE at SB97@education.ky.gov.   
 
Questions may be directed to Tom Edgett at Thomas.edgett@education.ky.gov or 502-564-4772, Ext. 4518.
 
eTranscript Registration - As noted in the message to superintendents on June 11, Kentucky is moving to an electronic transcript for all Kentucky high schools.  Information on this initiative is available on the eTranscript webpage.
 
Superintendents are asked to designate a district representative that will register the district for participation by July 31.  Districts have the option of selecting which month they will implement/transition to the new eTranscript service.  Registration is quick and easy by following these steps:
 
2.      Follow the step by step instructions to confirm that the district and school information is correct and provide primary contacts for each school.
3.      Review and accept the Service Agreement.
 
Note: Once your district has completed registration, each school within your district will need to sign on and complete its enrollment.
 
A recorded informational webinar is available on-line on the eTranscript webpage along with step-by-step instructions on the registration process.
 
If you have questions about this process, contacts are: 
District Registration Contact:
Tammy Baden, Manager, State Initiatives, Parchment
tbaden@parchment.com
(480) 719-1646, ext.1013
 
Kentucky eTranscript Contact:
DeDe Conner, Director, Division of Enterprise Services
(502) 564-2020, ext. 2208
 
Next Superintendents’ Webcast on July 25, 2013 from 2:30 to 3:30 p.m. ET – The next superintendents’ webcast will be held on Thursday, July 25 from 2:30 to 3:30 p.m. ET.  Topics will include a celebration of meeting the 55% target required in SB 97 and next steps, a summary of regulations that go into effect in the coming school year, an update on the accountability timeline and an update on the superintendent evaluation work.
 
As is customary, if you cannot watch the webcast live, we will send you a link to a recording of it that you can watch at a later time.  Questions during the webcast can be directed to maryann.miller@education.ky.gov.
 
Hold the Date; Superintendents’ Summit to be Held on September 5, 2013 in Frankfort - Due to a number of critical issues that exist, KDE is going to hold a face-to-face Superintendents’ Summit on September 5, 2013 at the Capital Plaza Hotel in Frankfort from 10:00 a.m. to 4:00 p.m. ET in the Ballroom, and it will include lunch.  The main topics will be the Kentucky School Boards Insurance Trust (KSBIT), meeting delivery targets, and budget.  This meeting will only be for superintendents or one designee if the superintendent cannot attend.  Please put this meeting on your calendar.  If you need a lodging room for attending the summit, call the Capital Plaza Hotel at (502) 227-5100.  It is located at 405 Wilkinson Blvd., Frankfort.  Tell them you are with KDE’s Superintendents’ Summit and you should receive the state rate.
 
We will provide more details in the near future.  You or your designee need to attend this meeting for face-to-face discussions on these important topics and to get your questions answered.
 
Release of Promoting Positive Behavior in Schools, a Web-based Option for the Training Required by 704 KAR 7:160, Use of Physical Restraint in Public Schools - The Kentucky Department of Education (KDE), in partnership with Kentucky Educational Television (KET), has developed a web-based option for the annual training required of all school personnel, pursuant to Section 6(1) of 704 KAR 7:160, Use of Physical Restraint and Seclusion in Public Schools.
 
Promoting Positive Behavior in Schools is a professional learning opportunity that focuses on positive behavioral supports and interventions to help school personnel increase appropriate student behaviors, decrease inappropriate or dangerous student behaviors and respond to unsafe situations.  Positive intervention and support increases student engagement and instructional time, creating a school climate that can focus on college and career readiness. 
 
This training consists of four (4) modules that include video footage from Kentucky schools that are effectively implementing positive behavioral intervention and support systems; endorsements of such systems by leaders from the behavior field, administrators and other school personnel;  and video examples of evidence-based practices.  The training also includes brief, focused, engagement activities.
 
Promoting Positive Behavior in Schools may be found at www.ket.pbslearningmedia.org.  Users must either Sign up for FREE or Login with your PBS account.   For assistance on enrolling and navigating through the course, download the User's Guide or watch the video tutorials on How to Enroll and Navigating the Course.
 
To assist districts with implementation of the regulation, the Kentucky Department of Education has created a Frequently Asked Questions (FAQ) document. This resource is available by clicking here
 
For programmatic questions regarding the web-based training, please contact:
Gretta Hylton
Exceptional Children Consultant
Division of Learning Services
(502) 564-4970
 
For technical questions, please contact:
Brett Smith
Professional Development Division
Kentucky Educational Television
800-432-0951
 
Letter Sent to Local Board Chairs and Superintendents on Superintendent Evaluation Requirements – Earlier this week, I sent the attached letter to all local board chairs and superintendents in order to clarify the requirements for this year and in the future on superintendents’ evaluations.  I am attaching the letter again to ensure that everyone is aware of it.  Questions can go to Tommy Floyd at (502) 564-4201 or via e-mail at tommy.floyd@education.ky.gov.
 
Commissioner’s Blog – My blog for this week is on Americans’ confidence or lack thereof in institutions.  It can be found at:  http://kyedcommissioner.blogspot.com/2013/07/americans-confidence-or-lack-thereof-in.html.
 
If you have questions on any of the articles included in this edition of Fast Five, please contact me at the e-mail address or phone number found below.
 
Terry Holliday, Ph.D.
Commissioner of Education
Kentucky Department of Education
Office 502-564-3141
Fax 502-564-5680
Twitter @kycommissioner