November 1 2013

Published: 2/25/2015 1:05 PM

In this edition of Fast Five on Friday, you will find articles on the following: 

  • Safe Schools Report Due Today (Check to see if your district has submitted; contact Tom Edgett at if you need any assistance or call him at (502) 564-4772 (office) or (859) 533-7838 (cell)
  • Documentation required by 704 KAR 7:160, The Use of Physical Restraint and Seclusion
  • 2013 High School Feedback Report (Opportunity to review report and provide feedback)
  • Moving Forward with Program Review (PR) Data
  • Minority Superintendent Internship Program Accepting Applications
  • Nominations Sought for Dr. Samuel Robinson Award (Attachment)
  • Superintendents’ Webcast on November 6
  • Superintendents’ Spotlight Featuring Ed McNeel, Corbin Independent
  • Commissioner’s Blog for This Week
Fast Five on Friday
(Nine this Week)
Safe Schools Report Due Today – The Safe Schools Report required by Senate Bill 8/HB 354 is due in ASSIST today, November 1, 2013.  If your district has not yet submitted this report, please do so immediately. 
As of 2:20 p.m. this afternoon, 118 districts (68%) have submitted the report, 31 districts are in progress, and 24 districts have not started to complete the report. 
Only the district is required to complete the report in ASSIST.  We are encouraging all schools to take a continuous improvement approach to school safety by completing the School Safety Diagnostic as a part of their Comprehensive School Improvement Plan and by using the planning and reflection tool that has been developed for schools as they refine and improve their safe school procedures. The ASSIST Technical Guide, School Safety for Kentucky Schools Districts, will help you with completion of the district report in ASSIST.
The Safe Schools Report for districts is a separate requirement from the Comprehensive District Improvement Plan, which is due in late December.
If you have questions about the Safe Schools Report, contact Tom Edgett at if you need any assistance or call him at (502) 564-4772 (office) or (859) 533-7838 (cell).
Documentation required by 704 KAR 7:160, The Use of Physical Restraint and Seclusion – 704 KAR 7:160, The Use of Physical Restraint and Seclusion requires documentation by a written record of each use of physical restraint or seclusion be maintained in the student’s education record and requires data to be reported by the district in the student information system.  Within Infinite Campus, students who have behavior records of SSP7: Physical Restraint or SSP8: Seclusion must also have data completed on the Restraint and Seclusion custom tab.  The Restraint and Seclusion custom tab contains the regulatory requirements; therefore, completion of the tab ensures compliance for the data reporting sections of the regulation. 
When a student transfers from one district to another, the Restraint and Seclusion PDF report must be generated and provided manually to the receiving district.  The data from the custom tab does not transfer via the Infinite Campus Student Records Transfer process. 
NOTE: If the student is a special education student, the PDF document can be uploaded to the special education documents tab and the document will transfer via the Infinite Campus Student Records Transfer process.
Instructions detailing user security, data requirements and generation of the report can be found on the KDE Safe School Data Collection website.
If you have questions on this matter, contact Gretta Hylton at or Windy Newton at
2013 High School Feedback Report – The Kentucky Center for Education Workforce Statistics (KCEWS) has released, for district review, the 2013 High School Feedback Report on College Going and Success.  These reports are produced for all public high schools that graduated at least 10 students in the 2011-12 school year.  KCEWS is providing access to an advanced copy for you to review, but the information remains under embargo until its public release on Nov. 12, 2013.
These reports provide the most complete and accurate information about college going and success that are available.  Some of the information may differ slightly from previous versions as more complete information has become available.  Information in these reports is from the Kentucky Longitudinal Data System (KLDS), which includes data from the Kentucky Department of Education, the Council on Postsecondary Education (CPE), and the Kentucky Higher Education Assistance Authority (KHEAA).
All college-readiness information in the report refers to student’s statewide junior year ACT assessment, and does not include additional college- and career- readiness measures. All high school GPA information, by subject area, includes only those math, English and science courses taken during the senior year of high school for students graduating and enrolling in Kentucky public colleges and universities. Financial aid information includes data from KHEAA and CPE for students enrolled at Kentucky’s public colleges and universities.
Superintendents and/or District Assessment Coordinators (DACs) are encouraged to follow the instructions below to download their individual district report for review prior to public release on Nov. 12, 2013.  Access district reports at and click on "High School Feedback Reports” (secure).  Only Superintendents and DACs will see this option.

Grants Data Collection
High School Feedback Reports (Secure)
For any questions about your district’s report, please contact Barrett Ross at  Previous reports may be accessed at
Moving Forward with Program Review (PR) Data – With the recent release of school and district Program Review (PR) data comes an opportunity for teams to identify strong practices.  More importantly, it allows PR teams, including leadership, to dig deeper into programs to determine areas that need improvement.  PR teams and leadership should analyze the data and determine gaps in the standards and demonstrators.  Once the needs are determined, a plan needs to be created to address the needs, implement changes and monitor the progress.
For example, if it is determined, based on the data and evidence, that there are gaps in curriculum/instruction, professional development and leadership/support and the curriculum is shown to lack rigor, is not sequentially aligned and does not allow integration, then the team might consider what staff needs are to strengthen the curriculum by ensuring it is rigorous, sequential, and allows integration throughout the school.  Once the needs are determined, the team must work with the principal to create a plan to provide professional learning opportunities for staff, implement the changes, monitor progress and make adjustments as needed.
Additional support for next steps and 30-60-90 day planning for continuous improvement may be found under Tools at   For more information, please contact Todd Davis at
Minority Superintendent Internship Program Accepting Applications – The Office of Next Generation Professionals, Diversification and Equity Branch, will be taking applications beginning December 1 for the next cohort of the 2014 Minority Superintendent Internship Program (MSIP). The application will be posted at the following link on December 1, 2013:  MSIP 2014 application. The application is due January 30, 2014. The MSIP provides underrepresented members of ethnic minority groups with actual hands-on experiences as district leaders over a two-year program.  This non-traditional leadership development program recognizes the necessity for a pool of diverse individuals prepared to successfully meet the academic and fiscal challenges of accountability in our schools. 
Informational sessions about the MSIP will be held in November and December at the following locations:
• November 7 - Bowling Green Ind. – Board of Education (1211 Center St., Bowling Green, KY) from 5-7 p.m. CST
• November 18 - Fayette County – Board of Education (701 E. Main St., Lexington, KY)
from 5-7 p.m. EST
• November 21 - Covington Ind. – Board of Education (25 E. 7th St., Covington, KY) from
4-6 p.m. EST
• December 3 – Paducah Ind. – Board of Education (800 Caldwell St., Paducah, KY) 5-7 p.m. CST
• December 4 – Christian County – Board of Education (200 Glass Ave., Hopkinsville, KY)
5-7 p.m. CST
For more information, contact Audrey Proctor at 502-564-1479.
Nominations Sought for Dr. Samuel Robinson Award – The Kentucky Board of Education is requesting nominations for the tenth annual Dr. Samuel Robinson Award.  This award will be given to a Kentuckian or a Kentucky organization that has exhibited leadership, commitment and service to equity and opportunity in education for all Kentucky children.
Dr. Samuel Robinson served on the Kentucky Board of Education from 1991 until 2004 and provided magnificent commitment, service and leadership as an advocate for all children.  As his colleagues, the Kentucky Board of Education (KBE) knows first-hand of his passion for equity and opportunity in education.
The board invites your nomination(s) on the attached form. Because nominations may come from both organizations and individuals, additional copies of the form may be made and distributed throughout your membership.  Notice that in addition to completing the nomination form, a brief narrative of 500 words or less describing how the person or organization has exhibited leadership, commitment and service to equity and opportunity in education for all Kentucky children at the school, community and/or state levels must be submitted via mail or e-mail no later than November 12, 2013 to:
Kentucky Board of Education
            Roger L. Marcum, Chair
            c/o Mary Ann Miller, Policy Advisor
            500 Mero Street, First Floor, Capital Plaza Tower
            Frankfort, KY  40601
If there are questions about the nomination process, contact Mary Ann Miller at (502) 564-3141, ext. 4840 or via e-mail at
Superintendents’ Webcast on November 6 – Remember that the next superintendents’ webcast will occur on Wednesday, November 6 from 3:00 to 4:00 p.m. ET.  The topics for the webcast are budget update, the growth component of the assessment system, the superintendent’s role in the Principal Professional Growth and Effectiveness System, and an update on the work of the Superintendent Professional Growth and Effectiveness System Steering Committee/ASSIST tools for superintendent effectiveness.
The link and PowerPoint for the webcast will be sent to you next week.  If you have questions during the webcast, e-mail them to
As always, we will record the webcast and provide a link to the recording for those who cannot participate live. 
Superintendents’ Spotlight Featuring Ed McNeel, Corbin Independent (Picture Attached)
The Corbin Independent School District works hard to uphold its mission statement of “Striving to be the BEST.”  The district focuses on continuous improvement to create a school environment that invites innovation, risk taking and excellence.
The Corbin Independent school district was named a Distinguished District based on the 2012-13 Kentucky Performance Rating for Educational Progress (K-PREP) assessment results; the district’s ranking increased from the 97th to the 98th percentile in the state.  All of the schools in the district achieved a Proficient or Distinguished rating.  In addition, Corbin Middle School scored at the 98th percentile and was named a School of Distinction. Corbin Middle was also one of 10 schools in the state to receive the 2013 TELL Winners Circle Award in recognition of outstanding teaching conditions, school safety and student achievement.
The Corbin Independent school district supports innovative approaches to the use of technology in the classroom.  All classrooms have the opportunity to implement advanced technology projects to accelerate student learning and to prepare our students for future college and careers.  Last year, the district expanded the program through the Innovative Approaches to Literacy grant to purchase more than 100 iPads for student and teacher use.  The district also supports the “bring your own device” policy and hosts annual technology conferences for teachers and staff.  The Kentucky Department of Education recognizes the district’s use of technology in the classroom with increasing bandwidth from 25 to 250 MB to support technology needs.
The district also currently has a quality AP program and an expanding dual credit program.  The dual credit program offers more than 30 hours of credit for high school students through a partnership with the University of the Cumberlands in Williamsburg.  Corbin High School also offers nine AP courses. The district strives to achieve 100 percent of students being college- and career-ready.  By the end of the current school year, more than one-half of Corbin High School graduates will have taken coursework that includes the opportunity to earn college credits.
Corbin Independent strives to provide all students with an understanding of essential knowledge and personal skills to meet the challenges of our rapidly changing world.
Commissioner’s Blog for This Week – My blog this week is titled “Budget cuts impacting our children's future”.  You can access it at the following link:
If you have questions on any of the articles included in this edition of Fast Five, please contact me at the e-mail address or phone number found below.
Terry Holliday, Ph.D.
Commissioner of Education
Kentucky Department of Education
Office 502-564-3141
Fax 502-564-5680
Twitter @kycommissioner