September 13 2013

Published: 2/25/2015 12:42 PM

​​ In this edition of Fast Five on Friday, you will find articles on the following:

  • Redbook 2013 Edition: Frequently Asked Questions Update (1 attachment)
  • Next Superintendents’ Webcast
  • Report from the ARRS Subcommittee Meeting
  • Superintendent Spotlight (Steve Hutton, Beechwood Independent; picture attached
  • Comissioner's Blog
  • Districts of Innovation; Notice of Intent to Apply and LYNC Meeting (Intent due by September 30)
  • Race to the Top-District Applications (Due by September 19)
Fast Five on Friday
(Seven this Week)
Redbook 2013 Edition:  Frequently Asked Questions Update – Two issues regarding the Redbook have been causing some confusion in the schools relating to the restriction on expenditures of school activity funds.  Those issues are as follows:

1) School activity funds may not be spent on operation costs of the school or school district including maintenance of any kind (facilities, buses, etc.), professional development, or general instructional supplies.
2) The school activity fund bank account contains funds that are not required to be deposited at the school level.
In many cases the budgetary issues created by restrictions on school activity funds can be resolved by depositing funds in the appropriate place.  Some funds, such as gate receipts or picture sales, may be deposited at either the school level or the district level.  Since the Redbook applies only to school activity funds, if the district chooses to deposit revenues into the school activity fund bank account instead of the district activity fund when possible, the district is limiting the use of those funds.  Depositing funds in the district activity fund when possible will allow the most flexibility in the expenditure of those funds.
Another reason to account for district activity funds at the district level instead of depositing them in the school activity fund bank account is to accurately report per pupil expenditures.  Expenditures made from the school activity fund bank account are not included in the school, district, or state per pupil expenditure figures published annually.  By understating the per pupil amounts, it appears that less is being spent on our students than is actually occurring.
See the attachment for more information regarding these two issues.  Questions regarding the Redbook may be directed to Susan Barkley at or at (502) 564-3930, extension 4437.
Next Superintendents’ Webcast – Put on your calendars October 2 from 11 a.m. to 12 noon ET for the next superintendents’ webcast.  Topics will be announced soon but if you have something you would like to have addressed, e-mail it to
Report from the ARRS Subcommittee Meeting – On Wednesday, 704 KAR 3:303, Kentucky Core Academic Standards (containing the new science standards) was reviewed by the legislature’s Administrative Regulation Review Subcommittee.  We regret to inform you that the committee voted to find the regulation deficient, in spite of the overwhelming support of the science standards by Kentucky’s science educators, science associations, higher education, businesses and others.  KDE staff was not given the opportunity to refute the information presented at the hearing by the speakers in opposition and the misinformation that had been sent to the committee members.
On the positive side, we were pleased with Governor Beshear’s quick statement saying he is willing to move the regulation forward and put it into effect in order that Kentucky’s progress in education reform and implementation of Senate Bill 1 continues.  Thus, teachers and administrators will need to continue preparation for implementation of the new science standards.  Our focus must be on ensuring that all students are prepared with the science content needed to be college- and career-ready.
Superintendent Spotlight – Steve Hutton, Beechwood Independent Superintendent (picture attached) shared the following with KDE. 
The Beechwood Independent Schools were recognized as a “District of Distinction.”  Additionally, Beechwood High School was recognized by Newsweek, U.S. News and World Report, and the Washington Post as one of America’s best public high schools.
Beechwood High School and Beechwood Elementary School will be in the initial phases of implementing Positive Behavior Interventions and Supports as a major part of its anti-bullying program. 
Commissioner’s Blog – My blog this week is titled “Well-Educated Workforce is Key to Commonwealth’s Prosperity”.  You can access it at the following link:
Districts of Innovation; Notice of Intent to Apply and LYNC Meeting – Districts who are interested in applying for District of Innovation status for the 2014-2015 school year are encouraged to forward an “Intent to Apply” e-mail to KDE on or before September 30, 2013.  While this is not required in order to submit an application, it is highly recommended so that KDE staff can determine how many applicants to expect.  Please forward your intent to apply to Jocelyn Mills at
In addition, Districts of Innovation staff will be conducting a LYNC meeting on Monday, September 23rd to provide more details about the application process and answer any questions.  Once again, please notify Jocelyn Mills at regarding your desire to participate in the LYNC meeting and she will forward the invitation to you.
If you have any other questions please do not hesitate to contact Jocelyn or David Cook at (502) 564-4201.
Race to the Top-District Applications – Any district or consortium of districts that is planning to submit an application under the Race to the Top District Competition is required to submit their application to the KDE for review.
The Race to the Top District guidance states: “State comment period. Each LEA included in an application must provide its State at least 10 business days to comment on the LEA’s application and submit as part of its application package”. 
Based on the application deadline of October 3, 2013, a complete application must be submitted (preferably electronically) to KDE by the close of business on September 19, 2013.  Partial applications will not be accepted and any application received after September 19th will not be reviewed.  In the case of partial or late applications, the applicant must include with the application that the requirement of a complete application was not met.  Keep in mind, the earlier you submit the application, the more chance you will have to make changes to your application based on the review. 
Please submit your application for review to Pat Trotter at  If you have questions about this process you may contact Pat or David Cook at (502) 564-4201.
If you have questions on any of the articles included in this edition of Fast Five, please contact me at the e-mail address or phone number found below.
Terry Holliday, Ph.D.
Commissioner of Education
Kentucky Department of Education
Office 502-564-3141
Fax 502-564-5680
Twitter @kycommissioner