April 14 2014

Published: 2/12/2015 9:14 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:

• Model Certified Evaluation Plan (Attachments)
• PGES Webcast
• Education Matters Explores Teacher Growth and Effectiveness
• Students create original works in celebration of Governor’s Mansion Centennial – Arts and essay contest winners named
• Thank you for Supporting Operation Preparation 2014
• CIITS April webcast
• KBE webcast archive
• Clarification on FY15 Tentative Title I, Part A Allocations
• FY15 Tentative Flexible Focus Allocations (excluding Preschool)
• 2014-2015 SEEK Forecast
• Kentucky Derby art project (Attachments)
• USED grants
Kentucky Teacher – Pennies for Honor effort; Teachers staying engaged; Photo blog
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Model Certified Evaluation Plan
In the attachments, please find the CEP Model Version 4.0, the crosswalk with 3.0 and the statute/regulation checklists to assist districts in writing their Certified Evaluation Plans. PGES contacts and instructional leaders were sent these documents earlier today in e-mail. They will also be posted on the KDE website on the PGES page.
Any questions about the documents may be directed to the Division of Next Generation Professionals (502) 564-1479 or teacherleader@education.ky.gov.

PGES Webcast
The next PGES webcast is scheduled for 3 p.m. ET on Wednesday, April 23. The webcast will share information about the summative evaluation tool and address frequently asked questions from the field. The live webcast may be viewed via mms://video1.education.ky.gov/encoder3a. This webcast and all archived KDE webcasts can be found on the KDE Media Portal.

Education Matters Explores Teacher Growth and Effectiveness
KET will explore the new statewide Professional Growth and Effectiveness System (PGES) on its next edition of Education Matters. The show will look at the impact on administrators, teachers, and students and includes video visits to Marshall and Boone counties to see how schools are implementing the new system. The show will air on KET Monday, April 28 at 9 p.m. ET/8 p.m. CT. After that, watch streaming video of this and other episodes at the Education Matters website.
Students create original works in celebration of Governor’s Mansion Centennial – Arts and essay contest winners named
First Lady Jane Beshear today announced the winning entries in the Kentucky Governor’s Mansion Centennial Celebration Visual Art and Essay Contest.  The student winners will be honored at a special reception at the Governor’s Mansion on April 23.
As part of the 100th anniversary celebration of the mansion, public, private and home school students were invited to submit original artworks and/or essays illustrating a specific theme celebrating the mansion’s history.  The winning entries were chosen from among hundreds submitted by students in various age categories.
“This contest was a way for Kentucky students to connect with the history of our state and with the mansion’s Centennial celebration,” Mrs. Beshear said.  “The mansion has a rich architectural, political and social heritage that provides many avenues for learning.  The students entering this contest had an opportunity to study this state treasure and then demonstrate their learning by creating an original work that we all can enjoy.”
A panel of writing experts from the Kentucky Department of Education judged the essays entered on content and quality of research, exposition (language skills, organization and grammar) and strength of argument (support of claims using valid reasoning and relevant and sufficient evidence).
A panel of arts experts from the Kentucky Arts Council and the Kentucky Department of Education judged the visual arts entries against stated criteria including creativity, composition, craftsmanship, whether the entry addressed the theme and the historical accuracy of the depiction.
The first place winner in each category, along with his/her parents or guardian and teacher will have the opportunity to visit and tour the mansion on April 23.  The winners will be recognized during a luncheon and special ceremony with the First Lady.  Each student winner also will receive a $100 prize and the winning art works and essays will be displayed at the mansion and become part of its permanent collection.
Students with second or third place entries or those receiving an honorable mention will receive a certificate signed by Gov. Steve Beshear, the First Lady and Education Commissioner Terry Holliday. The rest of the entrants will each receive a certificate of participation.
“There’s no doubt we have very talented young people in Kentucky,” Mrs. Beshear said. “Their work is a testament to not only their talents but also to the teachers, parents and others who nurture that creativity and continue learning every day.”
The First Lady, the Kentucky Governor’s Mansion Centennial Committee and the Kentucky Department of Education sponsored the Governor’s Mansion Centennial Visual Art and Essay Contest.  It is one of many events scheduled throughout the year celebrating the 100th anniversary of the Kentucky Governor’s Mansion. 
All Centennial events and exhibits are sponsored through private donations to the Kentucky Executive Mansions Foundation, Inc. (KEMFI).  KEMFI is a 501(c)(3) organization established to undertake, promote and assist financially and otherwise the modification to the restoration, maintenance and preservation of public buildings, sites, structures, places and objects of historic significance owned by the Commonwealth of Kentucky.
A full list of the winners follows.
Grades 4-6
1st place: Bailey Richardson, Caneyville Elementary, Grayson County
2nd place: Lydia Mills, Estill Co. Middle School, Estill County
3rd place: Campbell Johnson, Athens-Chilesburg Elementary, Fayette County
Grades 7-9
1st place: Andrew Sauls, North Middle School, Henderson County
2nd place: Annika Avula, Drakes Creek Middle School, Warren County
3rd place: Lee Mills, Estill Co. Middle School, Estill County
Grades 10-12
1st place: Jessica Klusty, Bowling Green High School, Bowling Green Independent
2nd place: Jordan Hancock, Muhlenberg Co. High School, Muhlenberg County
3rd place: Rachel de Rosset, Madison Southern High School, Madison County
Grades Kindergarten - 2
1st place: Sarah Maloney, Simpson County Elementary, Simpson County
2nd place: Jordan Viele, Lancaster Elementary, Garrard County Schools, teacher Tonya Austin
3rd place: Rileigh K. Reed, Burns Elementary, Daviess County Schools, teacher Liz Milburn
Grades 3-5
1st place: Daniel Godewis II, Mason Corinth Elementary, Grant County
2nd place: Yanxi Sophia Liu, Ashland Elementary, Fayette County
3rd place: Anna Hawkins, Wyan-Pine Grove Elementary, Laurel County
Honorable Mention: Amiria Smith, Wilkerson Elementary, Jefferson County
Grades 6-8
1st place: Rosie Davila, West Jessamine Middle, Jessamine County
2nd place: James Yeckering, Ohio County Middle School, Ohio County
3rd place: Brittney Lynn Newman, South Floyd Middle, Floyd County
Grades 9-12
1st place: De’ Sean Ta-Jae’ Isom, Pleasure Ridge Park High, Jefferson County
2nd place: Zachary Williams, Greenwood High School, Warren County
3rd place: Adelle Leigh-Anne Malone, Central Hardin High, Hardin County
Honorable Mention: Sheri Storm, Daviess County High, Daviess County
To view the works of each first place winner, go to http://governorsmansion.ky.gov/centennial/contest/Pages/winners.aspx.
For information about the mansion, tours and all the centennial events, visit the Governor’s Mansion website, like the “Kentucky Governor’s Mansion” on Facebook and follow “GovMansion1914” on Twitter.

Thank You for Supporting Operation Preparation 2014
KDE extends a sincere thank you to all schools, districts and community volunteers who participated in Operation Preparation 2014. Your long hours and dedication to this program have helped 8th and 10th graders across the state become better prepared for their futures.
We are pleased to announce that participation in Operation Preparation (OP) has grown each year OP has been in existence.  Advising plays an integral role as we move toward our goal of College and/or Career Readiness for all of Kentucky’s students.
Thank you for your part in making OP 2014 a success and we look forward to another successful Operation Preparation during March of 2015.  Below is a link for the Operation Preparation survey for districts. Those who were in charge of Operation Preparation are asked to complete this survey https://www.surveymonkey.com/s/OperationPrep2014 to help us prepare for Operation Preparation 2015.

CIITS April webcast
The CIITS webcast in April will be Thursday, April 17 beginning at 2 p.m. ET.  The agenda includes information on the new 15.4 version release for the Instructional Management System and Educator Development Suite. The live webcast may be viewed via mms://video1.education.ky.gov/encoder3a.

Clarification on FY15 Tentative Title I, Part A Allocations
Several school districts have asked about the tentative FY15 Title I, Part A allocations which were issued last week.  The questions primarily relate to why some allocations are lower than the current year.  The purpose of this communication is to provide clarification about this matter. 
The initial Basic, Concentration, Targeted and Education Finance Incentive Grant (EFIG) allocations for each district are determined by the U.S. Department of Education.  These four initial grants determine the district’s total Title I, Part A allocation.  KDE is required to reserve funds in the following order:  1. For School Improvement 1003 (a) activities and 2. Funds for State Administration.  School Improvement funds 1003(a) are used to support education recovery work in Priority Schools.  In this process, KDE ensures that no district is reduced to less than the determined hold-harmless percentage applied to the previous year’s award. 
• For FY14 (this year), due to the overall reduction in the state’s allocation, adequate funds were not available to even meet hold harmless requirements.  Therefore, KDE reduced the amount of the required School Improvement 1003(a) reservation in order to meet hold harmless for every district. This impacted education recovery efforts, but ensured that no district received in total less than its appropriate hold-harmless amount.
• For FY15, with a slight increase in allocations, KDE has taken the required full School Improvement 1003(a) reservation to ensure that education recovery services can continue in Priority Schools.  This would result in a proportional reduction to all districts, which includes many districts that did not have to take reductions last year; however, all districts will still meet, at minimum, their hold harmless levels. 
In addition to what is discussed above, changes in poverty counts, for example, may also contribute to allocation changes.
If you have any specific questions about your district’s allocation, and how it was calculated, please contact David Millanti at david.millanti@education.ky.gov.

FY15 Tentative Flexible Focus Allocations (excluding Preschool)
FY15 Tentative Flexible Focus allocations for PD, ESS, Safe Schools, and Instructional Resources are available at: http://education.ky.gov/districts/fin/Pages/State-Grants.aspx.  In addition, we know that many of you have asked about whether there will be an adoption cycle for textbooks that will be effective with the new funding.  We are researching this issue and plan to provide guidance in May. In addition, preschool allocations will be forthcoming in the near future, after the March 1 count is finalized.
If you have any questions about your FY15 tentative Flexible Focus allocations, please contact Karen Wirth at karen.wirth@education.ky.gov.

2014-2015 SEEK Forecast
The 2014-2015 SEEK Forecast calculation has been posted to the SEEK website using $3,911 as the per pupil base guarantee, and a statewide equalization of $749,000. The 2014-2015 SEEK Forecast calculation will be used to determine your July, August, and September SEEK payments.
The majority of the data used for this calculation is provided by your district. In the absence of district submitted data, trended data was used. Exceptional Child data used in this calculation is the December 1, 2013, Exceptional Child Count.
As a result of an overpayment in the 2013-14 SEEK Transportation Funding, you will notice an adjustment was made to the Transportation calculation, which has a minor impact on Tier I and Transportation funding.
As we did last year, we will allow you to change your district’s inputs until April 30, 2014. After that date, no further changes can be made. Please e-mail Renee Thomas at renee.thomas@education.ky.gov, if you wish to make changes to your 2014-2015 SEEK Forecast.
If you have questions, please contact Chay Ritter (chay.ritter@education.ky.gov) at (502) 564-3846, ext. 4453.
Kentucky Derby art project (Attachments)
Each year the Governor’s Office strives to involve Kentucky students in Kentucky Derby festivities. In an effort to involve the arts through advanced technology, Governor and Mrs. Beshear are asking middle and high school students to digitally design a jockey silk image (see attachments) so it can be electronically displayed and promoted on 2014 Derby websites.
This project may be completed by a class, a team of students, a school club or organization, or individual students. Each design should include the student name(s), school and school district and a description of the project design (see History of Colors below). The silk is open for any design interpretation that creative minds discover.
We understand that this project may be difficult to complete by April 30. It is offered as an opportunity to those interested, with a schedule that allows for participation. 
History of the Colors
A jockey wears a colorful jacket called a jockey silk or racing colors. Every racehorse owner has a unique pattern for silks. The owner must register his/her colors with a company called Weatherbys. During a horse race, many attendees identify their selected horse by looking for specific colors and silks worn by the jockey.
Some things students should think about include the following:

• Colors (why specific colors are chosen)
• Pattern
• Fabric
• Design (the cut and shape, fastening)
• Crest (representative design associated with a fictitious horse farm, organization or corporation)
• Properties (weight, cool, warmth, waterproof)
The jockey silk may include colors, insignias and/or other watermarks of the artists’ choice, but each artist must include a description of how and why the design was chosen and what the various shapes and colors represent. This may be done by providing a brief paragraph below the jockey silk design.
Completed jockey silk designs should be returned no later than April 30 to donna.melton@educationl.ky.gov. Please send your entries as soon as possible so they can be displayed on the website.
If you have any additional questions, please contact Donna Melton at (502)564-1473 or at donna.melton@education.ky.gov. Thanks in advance for your participation in this fun, creative project.

USED grants
The U.S. Department of Education is currently seeking applications for several school programs.
The Elementary and Secondary School Counseling Program provides funding to districts to establish or expand school counseling programs, with special consideration given to applicants that can: demonstrate the greatest need for counseling services in the schools to be served; propose the most innovative and promising approaches; and show the greatest potential for replication and dissemination. Applications are due April 28.
The Turnaround School Leaders Program supports projects to develop and implement or enhance and implement a critical leadership pipeline that selects, prepares, places, supports, and retains school leaders for School Improvement Grant (SIG) schools or SIG-eligible schools.  Applications are due May 23.
For the current fiscal year, the Department’s Office of Innovation and Improvement (OII) is conducting 13 grant competitions across five program areas: Arts in Education, Charter Schools, Investing in Innovation (i3), Full-Service Community Schools, and Teacher Quality Partnerships. Four of the competitions are already underway. Announcements of the other competitions are slated for later this spring.
Also, be sure to review the Department’s FY 2014 Grants Forecast (as of March 31), which lists virtually all programs and competitions under which the agency has invited or expects to invite applications for awards and provides actual or estimated dates for the transmittal of applications under these programs. (Note: This document is advisory only and not an official application notice of the Department of Education.)
Kentucky Teacher - 'Pennies for Honor’ effort; Teachers staying engaged; Photo blog
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of April 14:
• Read about how King Middle School students in Mercer County are learning some valuable civics lessons while helping to raise funds for a Kentucky National Guard Memorial. Also learn how your school can take part in the Pennies for Honor fundraiser April 28-May 2.
• 2014 Kentucky Middle School Teacher of the Year Melanie Trowel writes about the need for teachers to stay engaged and advocate for policies that support quality education to Kentucky.
• Who knew learning to read charts and graphs could be so yummy? Check out the fun way students at Green Hills Elementary School in Harlan County were learning this important skill in this week’s Photo Blog.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.
Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education. 
KET Multimedia professional learning opportunity
If you are a Kentucky teacher, library media specialist, teaching staff worker, or administrator (public, private, and homeschools included), join us on July 16 at KET for our annual KET Multimedia PD Event.

• Go to the registration web page and complete the form to register. You'll see a list of event sessions to choose from along with lunch choices.
• After you have filled out your session and lunch choices, choose a payment option. The registration fee of $50.00 per person includes lunch and refreshments, and helps to support travel expenses for our event presenters. If paying by check or purchase order, please mail those in as soon as you can.
For more information about registration and PD credit, contact Cynthia Barton, KET: cbarton@ket.org, (800) 432-0951, ext. 7271 or (859) 258-7271.
History Day Judges requested
The Kentucky Historical Society is looking for National History Day in Kentucky contest judges at any of our regional contests or for our state contest.
Annually, nearly 3,000 students benefit from participation in the program. Through regional competition, students compete for the opportunity to attend the state contest. From the state contest they compete to attend the national contest in Washington, D.C. Students in 6th-12th grades are conducting original primary source research developed around a topic of their choosing, which supports this year’s theme, “Rights and Responsibilities in History”. Participants can choose to present their research as an exhibit, website, documentary, performance, or paper.
As a judge, you will have the opportunity to collaborate with other museum professionals and historians from around the state and your region as you work together to determine which students will advance to the next level of competition and ultimately represent Kentucky on a national stage. Serving as a National History Day judge allows you to continue fostering a student’s educational growth and provides you the chance to meet and work with people in your field.
When (state competition): April 26, orientation: 8-9 a.m.; judging: 9 a.m.-12:30 p.m.; lunch Noon-1:15p.m.; final decisions by: 1:45 p.m.  All times Eastern.
Where: University of Louisville
Contact: Cheryl Caskey at (502) 564-1792, ext. 4461 or by e-mail, cheryl.caskey@ky.gov.

Engaging Students workshop
Partnership Institute for Math and Science Education Reform (PIMSER) presents Engaging Students Using Participation Techniques, June 19-20 in Lexington.
Participants will learn strategies that increase student engagement and promote critical thinking skills - both of which are essential to student’s conceptual understanding of content. These will include:

• explaining the relationship between engagement and cognitive load,
• analyzing a lesson to determine the degree of cognitive engagement of students, and
• integrating techniques into daily lesson plans and unit plans that result in cognitive engagement of all students
The nature of the strategies can be applied to any content at any grade level.
Cost is $200 for the 2-day session which includes morning refreshments and boxed lunch each day and a copy of the book Total Participation Techniques: Making Every Student an Active Learner by Pérsida Himmele and William Himmele. Complete details and registration here: http://www.rsvpbook.com/engage2014.

TranspARTation grant applications being accepted
The Kentucky Arts Council is accepting applications until May 1 for its TranspARTation grant, which provides funding to schools for arts-related field trips.
Any Kentucky public or private school that supports grades pre-K through 12 may apply. Grants are awarded on a quarterly basis, and the May 1 deadline is for field trips occurring July 1, 2014, through June 30, 2015. Grants are awarded based on the mileage from the school building to the arts organization or performance venue and the number of buses necessary. The next deadline to apply will be Aug. 15. Schools that receive TranspARTation grants must attend arts events presented by one of many pre-approved TranspARTation organizations. Eligible organizations are all recipients of Kentucky Arts Partnership grant awards from the arts council and are listed on the program website.
For more information about applying for a TranspARTation grant, visit the TranspARTation webpage, or contact Jean St. John, arts education director, at jean.stjohn@ky.gov or (502) 564-3757, ext. 486.

Richland Institute for Professional Learning
The Union College Richland Institute for Professional Learning is presenting workshops with practical, standards-based, field-tested strategies for integrating arts and humanities, writing, and practical living into Common Core Standards in Mathematics and English/Language Arts and Kentucky Core Academic Standards in Social Studies. The three-day conference is scheduled for June 16-18 on the Union College campus in Barbourville. Participating educators will receive fully aligned lesson plans that they can put into immediate use in their classrooms and resources and techniques for creating their own integrated units of study. For more information, click here.

7th Annual Life Fundamental$ Summit: Dollars and Sense
The Kentucky Council on Economic Education, in partnership with the Federal Reserve Bank of St. Louis-Louisville Branch, Indiana Council on Economic Education, and the Kentucky Department of Education is once again sponsoring the annual Life Fundamental$ Summit, Teaching Dollars and Sense, a summer professional learning opportunity.
The summit is designed for K-12 teachers of economics, consumerism, and personal finance with tracks for grade levels K-3, 4-5, 6-8 and 9-12, with overlapping of grades where appropriate. The conference begins at 9 a.m., Monday June 23, and runs through June 24 at the Holiday Inn Hurstbourne in Louisville.
If lodging is needed, the special hotel rate is $92.90, plus tax.  Click here for hotel info. An early bird registration fee is being offered. Click here to register. Lunches are included in registration fee.
You may share your best practice teaching method at a poster session in exchange for a reduced price conference fee. Participants may earn 10 hours of professional development credit.