April 28 2014

Published: 4/29/2014 10:18 AM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
 
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Superintendents’ Webcast
• KEHP LivingWell Promise—Deadline May 1, 2014
• Recalibration of Principals for PGES 2014-15
• Professional Growth and Effectiveness System (PGES) featured on KET
• Reminder: Salary Supplement Reimbursement Application for National Board Certified Teachers Due May 9, 2014
• New eligibility requirement for preschool (Attachment)
• Turnaround School Leaders Program
• Opportunity to Provide Feedback on KDE’s ESEA Draft Waiver Extension
• Criteria for Early Graduation from High School
• Summer Food Service Program
• Effective educators conference
• Kentucky Teacher – CIITS provides powerful tool to educators
 
Also, take a look at the items under the section titled “Items from Outside Agencies”.
 
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
 
Superintendents’ Webcast
A reminder that the next superintendents’ webcast will occur on Wednesday, April 30 from 3-4 p.m. ET. Topics include the textbook adoption process, budget language affecting school districts, Superintendent Professional Growth and Effectiveness System and a legislative update.  The PowerPoint that will be used and a link to join will be sent out in advance of the webcast.
 
KEHP LivingWell Promise--Deadline May 1, 2014
The May 1 deadline is quickly approaching for members to complete their LivingWell Promise. All KEHP members who elected either the 2014 LivingWell CDHP or LivingWell PPO must complete the HumanaVitality Health Assessment by May 1 to fulfill their LivingWell Promise. If the KEHP member fails to complete the LivingWell Promise by May 1, then the member will not be permitted to elect a LivingWell plan option in 2015.
 
There are two easy steps to fulfill the LivingWell Promise:

Step 1: Complete your HumanaVitality Health Assessment (HA)
1. Go to LivingWell.ky.gov. Click here to view/print detailed log-in instructions. 
2. Click on "HumanaVitality Login".
3. Sign in or register (Note: The Humana username and password are different from those for KHRIS).
4. Click the "Get Healthy" tab.
5. Click "Health Assessment" to answer the questions and receive your Vitality Age (Note: This takes about 15-20 minutes to complete).

Step 2: Update your contact information.
Employees
1. Log in to KHRIS Employee Self-Service (ESS). Click here to view/print detailed log-in instructions.
2. Click "Personal Information".
3. Click "Addresses".
4. Review and update your information, if necessary.
 
Additional Resources:
• See a list of frequently asked questions here.
• View or print a sample HumanaVitality Health Assessment (HA) here.
• Watch the Health Assessment webinar (Note: just register with your e-mail to view the presentation).
 
Still have questions?
Contact your insurance coordinator or call (877) 597-7474 for Health Assessment information.

Recalibration of Principals for PGES 2014-15
A question arose at the Superintendents’ Advisory Council meeting last week about recalibration for principals for 2014-15.  See below:

1) If a district is using PGES for personnel decisions in 2014-2015, we strongly recommend recalibration to ensure this could not be a reason for an appeal of an employment decision or the process.
2) If the district is not using PGES for personnel decisions in 2014-2015 but the person has been certified in the last 15 months, the person does not need to recertify for 2014-2015.
3) Those who have not become certified and will be evaluating/observing teachers must have initial certification.
 
Please direct any questions to Amanda.ellis@education.ky.gov.

Professional Growth and Effectiveness System (PGES) featured on KET
The next edition of Education Matters, hosted by Bill Goodman, explores how the new statewide Professional Growth and Effectiveness System helps Kentucky teachers improve their professional practice. The program airs tonight, Monday, April 28 at 9 p.m. ET/8 p.m. CT on KET. The program includes visits to Marshall and Boone counties to see how schools are implementing the new system, which is currently in its pilot year.
 
Education Matters is a KET production.

Reminder:  Salary Supplement Reimbursement Application for National Board Certified Teachers Due May 9, 2014
This is a reminder that the Salary Supplement Reimbursement Application for National Board Certified Teachers is due to KDE by May 9, 2014. The application and the current law, KRS 157.395, can be found at the following link:
http://education.ky.gov/districts/FinRept/Pages/School%20District%20Personnel%20Information.aspx
  
Please submit the application electronically to Jana Cox at jana.cox@education.ky.gov or by fax at (502) 564-6771.

New eligibility requirement for preschool (Attachment)
As a result of House Bill 235, changes were made to the Kentucky State-Funded Preschool Program. A new minimum age requirement for state-funded preschool students will take effect this fall, moving from October 1 to August 1. Beginning in school year 2014-15, children who are 4-years-old by August 1 are age-eligible for the state-funded preschool program. In addition, the income eligibility requirement will change from 150 percent of poverty in 2014-15 to 160 percent of poverty in 2015-16. The attached guidance provides more information.
 
For additional information, please contact Bill Buchanan at Bill.buchanan@education.ky.gov.
 
Turnaround School Leaders Program
In order to address the need for leaders who are prepared to lead effectively in the Cohort 3 Priority Schools and improve outcomes for students, the Kentucky Department of Education (KDE) intends to apply for the Turnaround School Leaders Program, a new competitive grant program sponsored by the US Department of Education.
 
The Turnaround School Leaders Program supports efforts to develop and implement or enhance and implement a leadership pipeline for SIG schools in a local education agency (LEA) or a consortium of LEAs.  Should KDE receive this grant, it will be able to:
 
• Recruit and select promising current and prospective school leaders, using locally-adopted competencies identified by the applicant as necessary to turn around SIG schools;
• Provide high-quality training to selected school leaders to prepare them to successfully lead turnaround efforts in SIG schools;
• Place school leaders in SIG schools and provide them with ongoing professional development and other support that focuses on instructional leadership and school management and is based on individual needs consistent with the LEA’s plan for turning around its SIG school(s); and
• Retain effective school leaders, using financial or other incentives, and replace ineffective school leaders.
 
Those wishing to comment should send those comments to: Donna Tackett at donna.tackett@education.ky.gov. The deadline for comments is Tuesday, May 13, 4 p.m. ET.
 
For more information regarding this grant opportunity, visit:  http://www2.ed.gov/programs/turnaroundschlldr/index.html.

Opportunity to Provide Feedback on KDE’s ESEA Draft Waiver Extension
Previously, we sent you an e-mail offering the opportunity to provide feedback on KDE’s ESEA draft waiver extension document. The document can be found at http://education.ky.gov/comm/UL/Documents/ESEA%20waiver%20extension%20reveiw%20draft%204%2022%2014.pdf.
 
If you have feedback after reviewing the document, send it to Mary Ann Miller at maryann.miller@education.ky.gov by Wednesday, April 30.
 
Criteria for Early Graduation from High School
Starting in the 2014-15 school year, certain students may opt for early graduation from high school.  It provides students the opportunity to “move on when ready” after meeting both rigorous academic benchmarks and the definition of being college-ready. An early graduation candidate is a student who intends to meet all regulatory benchmarks on an accelerated pathway before the end of his/her third full year of enrollment.  The criteria for early graduation requires a student to declare his/her intention to graduate early, complete an intent form,  meet ACT college readiness benchmarks as determined by the Kentucky Council on Postsecondary Education and meet minimum benchmarks on the four state-required end-of-course exams.
 
Early graduation is a deliberate pathway for students to receive a diploma from the district and be eligible for acceptance into a SACS-accredited Kentucky public or non-profit, two- or four-year college. 704 KAR 3:305 provides a financial incentive, known as the Early Graduation Certificate, for the student to support this action.

Summer Food Service Program
Because of the difficulty that many families have feeding their children during the summer months, the following letter from Secretary of Agriculture Thomas J. Vilsack and Secretary of Education Arne Duncan discusses opportunities for children to receive free meals through federal summer meals programs.

                                                             April 24, 2014
 
Dear Colleague:
Children are America’s greatest treasure and ensuring they have the proper nutrition to learn, grow up healthy, and reach their full potential is one of our most important duties as community members, educators, and leaders.  Nearly 50 years ago, President Lyndon B. Johnson declared the War on Poverty, a set of initiatives that continues to expand educational opportunities, secure economic equality, and provide nutritious meals to those in need.  Our nation has a long and impressive history of ensuring that its needy citizens, especially children, have enough food in order to thrive.  Your leadership can help to ensure that those same children do not go hungry in your community this summer.
 
The U.S. Department of Agriculture (USDA) summer meal programs that are available to schools include the Summer Food Service Program (SFSP) and the Seamless Summer Option of the National School Lunch Program (NSLP).  These programs operate in partnership with the Federal government, State agencies, and local organizations to serve free meals to children age 18 years and younger.  USDA provides reimbursement for meals; State agencies administer the program; and local organizations, including schools, nonprofits, parks and recreation departments, libraries, and faith-based groups serve the meals.  Summer meals programs are critical to children in need because we know that only a portion of students participate in summer meal programs compared to those that participate during the school year.  During the 2012-2013 school year, approximately 21 million children were served free and reduced price meals, while only approximately 3.5 million children participated in a meal program during the summer 2013. 
 
We need your leadership and assistance to help feed hungry children this coming summer.  There are many ways you can assist, but specifically, you can encourage superintendents and principals to assist in the following ways:
 
• Provide children in your community with meals at your schools this summer.  Local schools are the best sites for summer feeding efforts.  Children and parents are familiar with local schools, and schools are known for providing nutritious food in a safe environment.  Even if your school will not be offering summer school, if it is located in a low-income area, it can be a summer feeding site and fill that important meal gap for students so that they are ready to learn when they return to school in the fall.
 
• Ask teachers and staff in your schools to share information about nearby summer meal sites, whether the site is at your school or at other locations in your community.  School leaders can find local feeding sites by calling 1-866-3-HUNGRY or 1-877-8-HAMBRE or visiting www.whyhunger.org/findfood.  Schools communicate regularly and effectively with the families of children in your community.  You can help reach out and connect these families with summer meals before the school year ends and continue to make a difference in the lives of your students throughout the summer.
 
• Be a champion in your community.  As a recognized leader, you have many opportunities to meet with other community leaders and organizations that have an interest in ensuring children have resources to succeed.  Take the time to discuss summer meals programs and how others can get involved by becoming a sponsor or site that serves meals.
 
To learn more about the USDA summer meal programs visit: www.summerfood.usda.gov.  In addition, the Food and Nutrition Service regional office staff is available to provide technical assistance and answer any questions you may have on USDA summer meal programs at the following link: http://www.fns.usda.gov/fns-regional-offices.
 
Thank you, as always, for your dedication and commitment to our children.  By working together, we can be sure our children have the food and nutrition needed to continue to grow and succeed.
 
Sincerely,

Thomas J. Vilsack                                                                   Arne Duncan
Secretary of Agriculture                                                         Secretary of Education

Effective educators conference
Plan to join us for the 2014 Instructional Support Leadership Network (ISLN)/Kentucky Leadership Academy (KLA) joint summer conference June 26 at the Lexington Center.  Our day will begin at 9 a.m. ET and will focus on three theme areas:
 
• Teacher Effectiveness
• Highly Effective Teaching and Learning of KCAS
• Principal/Administrator Effectiveness
 
An optional day is planned on June 27 to engage in facilitated work sessions on a number of timely and relevant topics. The conference is open to all principals, district leaders and teacher leaders! More information will be coming soon.
 
Look for registration information available by May 1! As always, there will be no cost for attending this convening. Teacher, School, and District Leaders are all invited! #kypromiseccr
 
Kentucky Teacher - CIITS provides powerful tool to educators
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
 
Here’s a look at what’s coming in Kentucky Teacher the week of April 28:
• Kentucky’s Continuous Instructional Improvement Technology System (CIITS) has been up and running since 2011. Read about how the system is saving instructional time for educators across the state by helping them create assessments, track professional learning and more, and establish data-driven classrooms.
 
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
 
We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
 
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
 
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
 
America Achieves Fellowship for Teachers and Principals accepting nominations
The America Achieves Fellowship for Teachers and Principals seeks America’s most outstanding educators and brings them together to impact practice, policy, and public debate on critical issues in education. This fellowship is designed to leverage participants’ expertise to help other educators improve student outcomes and strengthen leadership and management on a large scale across the education system.   Nominations for fellowships are currently being accepted.
 
The Teacher and Principal Fellows that are chosen are a diverse group of educators from across the United States who are committed to improving academic outcomes for all students, strengthening their own professional learning, and amplifying their voices in conversations about public education.  For more information or to apply to become an America Achieves Teacher or Principal Fellow, click here.

Life Fundamental$ Summit
Bellarmine University, the Kentucky Council on Economic Education, the Federal Reserve Bank of St. Louis and the Department of Education are all partnering in the Life Fundamental$ Summit to provide K-12 educators with high-quality professional development in the areas of consumerism, personal finance, and economics. Teachers will have the opportunity to learn best practices from their peers, hear from business speakers, network, and learn from educators in the consumer/economics and personal finance fields, as they receive curricula and classroom resources to use.
 
The Life Fundamental$ Summit will be June 23-24 at the Holiday Inn Hurstbourne in Louisville. Registration is $90 (early bird registration is $75 through April 30). We also are offering a team of three teachers to register for the price of two! Register online at www.econ.org/summit14.
 
As you know, the Program Review for Practical Living and Career Studies includes professional development in the areas of consumerism and personal finance. And, in Standard 1, Demonstrator 3, all students should have equitable access to high quality, rigorous consumerism education curriculum. Be prepared for next year with your program review! Have a team of teachers from your school join us for this conference!

Standards-based grading workshop offered
Dr. Tom Guskey, Gerry Swan, and Lee Ann Jung are offering a two-day workshop, June 30-
July 1, in Lexington on Standards-Based Grading.  Participants will learn how to develop new standards-based grading and reporting policies linked to the Common Core that are better for ALL students and gain the support of parents without creating excessive work for teachers.
 
Through presentations, explorations of case studies, and discussion and reflection activities, participants will discover a variety of new ways to report student learning in standards-based learning environments, how to make appropriate adaptations for exceptional learners and ELL students, and strategies for involving students and parents in the reporting process.
 
Please find more information at the website link: http://p20.education.uky.edu/summer-institute/Registration deadline is May 30.

Mathematics professional learning options
The Kentucky Center for Mathematics (KCM) is thrilled to announce another year of wonderful and informative trainings and course offerings for 2014-15!
 
Pre-K
Erikson Early Math Collaborative (EEMC)
Preschool and kindergarten teachers who want to learn more about early mathematics instruction are invited to EEMC training. This preschool professional development features content developed by the Erikson Institute, leaders in early childhood education. Participants will learn how to spark children’s mathematical learning though developmentally appropriate exploration, discussion and activity using high-impact, evidence-based strategies and children’s literature which support the teaching and learning of early mathematics.  There is no registration fee for this course. All materials will be provided free of charge. Coaches and instructional supervisors may attend along with a participating teacher. This is not a train-the-trainer PD.
 
Location Options:
Lyon County;  2014: Aug. 15, Sept. 19, Oct. 24, Dec. 12;  2015: Jan. 16, Feb. 20, Mar. 27 and May 1
Location: Lyon County Elem. District Conference Room (Eddyville, KY)
Time: 9 a.m.- noon
Please click here to register for EEMC Lyon County. Registration closes on July 29, 2014.
 
Campbell County;  2014: Aug. 15, Sept. 12, Oct. 24, Nov. 14, Dec. 12; 2015: Jan. 16, Mar. 20 and April 24
Northern Kentucky University (Student Union Room 106)
Time:  9 a.m.- noon
Please click here to register for EEMC Campbell County. Registration closes on July 29, 2014.
 
Estill County; 2014:  Aug. 29, Sept. 26, Oct. 31, Dec. 5; 2015: Jan. 9, Feb. 27, Mar. 6 and April 24
South Irvine P/K Center (1000 South Irvine Rd. Irvine, KY 40336)
Time:  8:30 -11:30 a.m.
Please click here to register for EEMC Estill County. Registration closes on August 8, 2014.
 
Elementary
EERTI training
K-3 teachers who have NOT previously attended an EERTI training are invited to a special June offering of EERTI (Enacting Effective Response to Intervention). EERTI cohorts are professional learning communities that grow K-3 teachers’ understanding of early numeracy development and improve their abilities for establishing in students strong foundations for fluently adding and subtracting. As a member of an EERTI cohort, participants will receive specialized training from an experienced Math Intervention
Teacher featuring evidence-based strategies and materials from experts in early numeracy development. The EERTI community will provide support to each educator as new strategies and methods are utilized in the classroom. There is no registration fee for this course. All materials will be provided free of charge.

Location Options:
Warren County: June 16, 17, 18 and 19
Lost River Elementary (450 Modern Way Bowling Green, KY 42101)
Time:  8:00 a.m.-3:00 p.m.
Please click here to register for EERTI June Warren County. Registration closes on June 1.
 
Estill County: June 23, 24, 25 and 26
South Irvine P/K Center (1000 South Irvine Rd. Irvine, KY 40336)
Time:  8:30 a.m.-3:30 p.m.
Please click here to register for EERTI June Estill County. Registration closes on June 7.
 
KNPI (Kentucky Numeracy Project Intensive) Training
This course is built around Add+Vantage Math Recovery and is designed for elementary grade teachers to learn and practice assessments and teaching strategies for advancing students’ foundational number knowledge, including addition and subtraction and multiplication and division.  This includes KCM Community Full Membership. This course is for collaborative resource teachers, intervention teachers and/or regular classroom teachers of students in grades K to 3, or those who work with struggling students in grades K to 5.
 
Dates: Aug. 13, 14 and 15; Sept. 18 and 19; Nov. 6 and 7; Jan. 12, 13 and 14
Frankfort, KY (specific location in Frankfort TBD)
Cost per participant: $1,711 Price includes all training days, KCM Full Membership and training materials.
Please click here to register for KNPI Frankfort. Registration closes on July 16, 2014.
 
MRIS (Math Recovery Intervention Specialist) Course
This is the KCM’s most rigorous learning experience for elementary grade teachers (Primary grade teachers, intervention teachers, special education teachers, and math coaches) who deliver intensive mathematics intervention and who help students at different ages and ability levels. Completing this course also is the route to becoming a Math Recovery Leader, SNAP (Student Numeracy Assessment Progressions) Facilitator, and/or Add+Vantage MR Champion. This includes KCM Community Full Membership.
 
Dates: Aug. 12, 13, 14 and 15; Sept. 23, 24 and 25; Dec. 2, 3 and 4
Location: East Kentucky Veteran’s Center (Hazard, KY)
Cost per Participant: $2,993 Price includes all training days, KCM Full Membership and training materials.
Please click here to register for MRIS Hazard. Registration closes on July 15, 2014.
 
Middle Grades
MaRtI Middle-6
MaRtI Middle allows middle school educators (middle school mathematics teachers, special educators and intervention teachers who want to learn more about 6th grade content and RtI strategies) to gain a greater understanding of how 6th grade students learn mathematics, evidence-based intervention strategies for use with students who are struggling, and resources and professional knowledge for identifying and analyzing student misconceptions. There is no registration fee for this course. All materials will be provided free of charge.
 
A total of 8 full-day sessions:
3 days (June 23, 24 and 25, 2014)—summer institute, Griffin Gate Marriott Resort, Lexington
5 days—regional professional development sessions led by a KCM Regional Coordinator—beginning fall of 2014. The exact dates and regional locations to be determined (will be based on participant locations).
 
Principals are expected to attend two days of the PD (days 4 and 7). Coaches and instructional supervisors may attend along with a participating teacher. This is not a train-the-trainer professional development.
 
To register for this course, please fill out the MaRTI Middle Participation Agreement form (click on form name for form) and return to KCM by e-mail (kcm@nku.edu) or fax (859) 572-7677, Attention: Mandy McDonough.
 
If you should have any questions about the professional development opportunities listed above, check the KCM website or contact the KCM at kcm@nku.edu.

Soar to New Heights:  A STEM-ulating Escapade! (Attachments)
Attached is a brochure and an invitation letter regarding the Soar to New Heights:  A STEM-ulating Escapade! summer camp to be held on the Eastern Kentucky University campus on June 16-20, 2014 for gifted and talented students who will be entering grades 6-8 in the fall of 2014.
 
Completed registration and payment must be post-marked no later than May 9, 2014.  The registration fee is $145.00 and includes 2 snacks each day, lunch and a camp T-shirt.  A limited number of scholarships are available upon request.  Additional information will be supplied when registration is complete. 
 
For additional information, please contact Victoria Eastman, Ph.D., at Victoria.Eastman@eku.edu.