April 7 2014

Published: 4/8/2014 11:09 AM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• One-stop-shop of resources for 2014-15 PGES implementation
• Response to Questions on Tiered Salary Increases in the Budget
• FY15 Preliminary Title I, Part A and Title II, Part A Allocations
• HB 211 Calendar Waiver
• Federal Flexibility Guidance
• Let’s TALK (Teaching Advocates Leading Kentucky) registration now open
• Zoom Math application and COMPASS testing
• Kentucky Teacher - Gearing up for PGES

Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
One-stop-shop of resources for 2014-15 PGES implementation
With the help of PGES pilot districts, the effectiveness coaches have assembled a month-by-month implementation guide with links to the resources that schools and districts may use to help implement the Professional Growth and Effectiveness System (PGES) fully in 2014-15, as required by statute.
Go to http://education.ky.gov/teachers/PGES/Pages/PGES.aspx; scroll to the bottom of the page and click on “Teacher Professional Growth and Effectiveness System Resources to Support Full Implementation 2014-15.” If you haven’t started implementation, this document takes you through all steps. If you are further down the line, use the resources as they fit your needs.
We at KDE are anticipating the growth of college and career readiness for all students that will result from moving forward with the full implementation of the effectiveness system this fall!

Response to Questions on Tiered Salary Increases in the Budget
Several superintendents have e-mailed Associate Commissioner Hiren Desai to ask about the tiered salary increases referenced in the last part of the budget summary in last week’s Fast Five on Friday e-mail. That particular provision only applies to state employees. State employees get a tiered approach in FY15 and a flat 1% in FY16.
School district employees (both classified and certified) are not state employees and get a 1% in FY15 and a 2% in FY16.
Contact Hiren Desai at hiren.desai@education.ky.gov, if you have further questions on this matter.
FY15 Preliminary Title I, Part A and Title II, Part A Allocations
FY15 preliminary allocations for Title I, Part A and Title II, Part A are available at http://education.ky.gov/districts/fin/Pages/Federal-Grants.aspx.
Title I, Part A allocations are based on the preliminary data received from the U.S. Department of Education and must be used to complete the 2014-15 Ranking Report, your annual Part A budget.  The report has been posted to the Title I, Part A webpage
Title II, Part A allocations are based on hold harmless amounts and must be used to complete the 2014-2015 Teacher and Principal Quality Program Budget.  The budget form is available at http://education.ky.gov/teachers/tq/Pages/default.aspx.  
In an effort to coordinate and streamline planning, Title I, Part A and Title II, Part A staff will be requiring that all districts submit these individual program budgets no later than June 2, 2014.
Budgets for both of these programs will be revised in the fall once final allocations have been determined and released by the U.S. Department of Education. 
Title I, Part A and Title II, Part A staff will be contacting districts regarding technical support that will be provided to assist with completion of the aforementioned budgets.  Training times will be announced by each respective office within the next week.
If you have any questions, please contact:  Title I, Part A: David Millanti (david.millanti@education.ky.gov) or Title II, Part A:  Jennifer Baker (Jennifer.baker@education.ky.gov).
NOTE:  Other federal tentative allocations will be released upon receipt of data from the U.S. Department of Education.

HB 211 Calendar Waiver
Just a reminder to those districts who may be considering a waiver for the 2013-14 calendar.  The first step in the process is to contact Kay Kennedy in the Division of District Support for a review of the strategies implemented in the district to maximize instructional time.  If that review indicates a waiver is necessary, the district will be given a checklist with specific instructions for the justification documentation and Infinite Campus calendar reports to support the waiver request.   Kay may be reached via e-mail at: kay.kennedy@education.ky.gov or by phone at (502) 564-3930, ext. 4433.  The deadline to initiate the waiver process is May 1.

Federal Flexibility Guidance
As districts look for ways to maximize the funding that they are going to receive from the General Assembly in the upcoming year, they are encouraged to revisit federal flexibility as part of this planning process.  Federal flexibility can assist with coordination of federal programs to maximize the impact of available resources to districts.  Several federal flexibility guidance documents from KDE are available at: http://education.ky.gov/districts/fin/Pages/Additional-Federal-Grant-Information.aspx.
In addition, districts also may contact the individuals listed below with any additional questions relating to either a particular program, or in general.
Title I, Part A - David Millanti, david.millanti@education.ky.gov
Title II, Part A - Jennifer Baker, jennifer.baker@education.ky.gov
IDEA - Johnny Collett, johnny.collett@education.ky.gov
General Questions - Thelma Hawkins, thelma.hawkins@education.ky.gov

More specific federal program information also is available at: http://education.ky.gov/federal/Pages/default.aspx.

Any school districts deploying innovative strategies to deal with federal flexibility also are encouraged to submit these strategies on the KDE Best Practices website at:  http://applications.education.ky.gov/bestpractices. This website allows for school districts to have an opportunity to benefit from shared innovation at the local level.

Let’s TALK (Teaching Advocates Leading Kentucky) registration now open
Do you want to grow as a professional? Would you like to learn about effective tools and resources to help your students successfully master Kentucky's Core Academic Standards? Do you want to network and hear from your colleagues? If so, then you will not want to miss out on an amazing event on June 16-17 at the Crowne Plaza in Louisville.
At Let's TALK: Conversations about Effective Teaching and Learning, you will have the opportunity to hear from Dr. Sharon Porter Robinson, Kentucky's Teacher of the Year Holly Bloodworth, and Ali Wright; select from several breakout sessions that will exceed your expectations; and connect and learn from colleagues from across the state. This event is by, for and about ALL teachers and is sponsored by the Kentucky Department of Education, the Kentucky Education Association, the Prichard Committee for Academic Excellence and the Fund for Transforming Education in Kentucky.  Register today!
School/districts registering groups of participants may pay via P.O.  After each member of the group registers, the school/district should send a list of participants and billing address to Michelle Duke, KEA, 401 Capital Avenue, Frankfort, KY 40601.

Zoom Math application and COMPASS testing
As some of you may be aware, there is an application called Zoom Math that can be downloaded to certain calculators that are approved for state testing that gives them a similar capability of calculators that are banned. KDE has checked with COMPASS vendor, ACT Inc., and while they are aware of this application, they don’t seem to think that it is seeing widespread use and so have taken no action to ban it.  Kentucky’s COMPASS data does not seem to reflect that it is being widely used in this state.  However, KDE is conducting an investigation to determine if, in fact, this application does give students who are using it an unfair advantage since the COMPASS test is untimed.   Certainly if a district or student is purchasing this program for instructional use, it may be appropriate, but districts and individuals are warned that it could be banned on calculators used for testing, pending the outcome of KDE’s investigation.

KENTUCKY TEACHER - News for the Nation's Most Innovative Educators

Gearing up for PGES
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of April 7:

• The Professional Growth and Effectiveness System will be implemented without consequences during the 2014-15 school year. Read about how one district is on the fast track to showing the positive impact PGES will have on teacher practice and student learning.

Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Kentucky Bar Association Young Lawyers Division u@18 Public Service Program
The Kentucky Bar Association Young Lawyers Division (YLD) is looking for high schools in which to present its u@18 (Becoming an Adult in Kentucky) public service program. Through the u@18 program, the YLD educates 17- and 18-year-old high school students regarding their basic rights and responsibilities as renters, consumers, property owners, voters, spouses, and employees. The program is free, and involves a one-hour presentation by a YLD lawyer in a high school classroom. The young lawyer utilizes a video with ten vignettes, each depicting a young adult encountering an everyday problem that involves their legal rights and responsibilities. After each vignette is viewed by the students, the young lawyer leads a group discussion of the issues presented. Presenting attorneys are provided extensive preparation materials to ensure a very smooth and engaging experience for your students. The video used during the presentation is professionally produced and entertaining for your students. To request a presentation at your school, or if you have any questions, contact Eric Weihe at Eric.Weihe@skofirm.com or (502) 568-5704.

KSBA position
The Kentucky School Boards Association has an opening for a full time Policy and Procedure Consultant/eMeeting Trainer with the Department of Policy Services.  The position is responsible for overseeing the day-to-day maintenance of public school district policies, procedures and other services for assigned districts.
A Bachelor’s degree is required with a preference for a major or minor in English or a Master’s degree (work experience may be accepted in lieu of educational requirements); and a minimum of three years of experience in one of the following:  Kentucky public schools (highly desirable), legal, or office administration. Excellent oral and written communication and presentation/ training skills are required. The Individual must be highly organized with the ability to handle multiple tasks and meet deadlines detail oriented; have superb computer skills (Word, Excel, PowerPoint, Outlook); and be a strong team player. Familiarity with paperless board meeting programs is a plus.  Work includes light travel including evenings.
Interested individuals meeting ALL requirements may submit a cover letter, resume, current references; college transcripts, and salary/history requirements to:
            Kathy Amburgey, HR Manager
            Kentucky School Boards Association
            260 Democrat Drive
            Frankfort, KY  40601
Applications will be accepted until the position is filled.  KSBA is an Equal Opportunity Employer.

PGES Training
The Kentucky Association for School Councils’ newest workshops for teachers and council members are ready to be booked to meet your school’s needs.
Teacher PGES Implementation Tools
Makes implementation easier for teachers and principals and will include:
• steps for writing Student Growth Goals
• best practices for teachers to be scored Effective
• tools for Peer Observations and constructive peer feedback
• innovative and positive ways to use Student Voice
Council Responsibilities for Supporting Teacher and Principal PGES
*for SBDM credit pending KDE approval
Includes ways councils can support teachers and principals in reaching the highest levels of effectiveness:
• councils and PGES connection
• guidelines for policies to support effectiveness
• data sources related to PGES
• connections for improving student achievement
For more information or to book these sessions please e-mail Joyce, training@kasc.net.

S.T.O.P.! TIPLINE Training
Kentucky Center for School Safety in cooperation with the Murray State University College of Education Career Readiness Summit presents S.T.O.P.! TIPLINE Training a way to report bullying online.  The training is free to Kentucky school districts.
WHEN: Thursday, June 19, 9:30 a.m.-12:30 p.m. CT
WHERE: Murray State University, Alexander Hall, 3rd Floor Multipurpose Room
What is the S.T.O.P Tipline?
• Online Reporting of Bullying, Violence, Risky Behavior etc.
• Students, staff or community members can send tips to school officials using technology
• The S.T.O.P.! Tipline program and training is provided free to Kentucky school districts
What will the training include?
• Steps on how to implement the program in your school district
• Directions on proper documentation to receive the S.T.O.P. ! Tipline
To register online for this training go to www.kysafeschools.org or link to the calendar or go to www.murraystate.edu/ccrsummit.

Arts education grant available to Kentucky teachers
Teachers interested in partnering with professional artists to incorporate unique arts opportunities into their curriculum can apply for a Kentucky Arts Council Teaching Art Together grant by April 15.
The Teaching Art Together grant allows teachers across the Commonwealth to collaborate with practicing, professional artists from the Kentucky Arts Council's Teaching Artist Directory to design and implement one-to four-week residencies. These residencies can cover a multitude of topics and mediums but are established to help teachers incorporate arts into the curriculum long after the residency has ended.
The Teaching Art Together grant guidelines and application can be found on the arts council website. For more information about applying, contact Jean St. John, arts education director, at (502) 564-8110, ext. 486, or via e-mail at jean.stjohn@ky.gov.
Good Government Summit: Governance and Accountability: Lessons Learned
Auditor of Public Accounts Adam Edelen will host a 2.5 hour seminar on improving governance and accountability for local government officials and appointees of boards and commissions. Auditor Edelen will be joined by representatives from the Auditor's office, law enforcement and others to discuss best practices and lessons learned from past cases of fraud and mismanagement to help improve transparency and accountability. The summit is free and open to the public.
Pre-registration is not required. However, for planning purposes please e-mail GoodGovernmentSummit@ky.gov to provide a count of individuals within your agency that plan to attend. This seminar has been approved by the Department for Local Government as applicable credit for officials enrolled in the County Officials Training Program and City Officials Training Program. County and city officials participating in this program will need to sign in on site to confirm attendance.
WHEN:   Wednesday, April 16, 1 to 3:30 p.m. EST
WHERE: Central Kentucky Agriculture-Exposition Center
                678 S. Wallace Wilkinson (Route 127), Liberty, KY
1 - 1:15 p.m.                Opening Remarks
                                          Adam H. Edelen, State Auditor
1:15 - 2 p.m.                Governance for Councils, Commissions and Boards
                                          Brian Lykins, Executive Director, Office of Technology and Special Audits,
                                          Auditor of Public Accounts
2 – 2:25 p.m.               Policies for Sound Financial Management
                                           Libby Carlin, Assistant Auditor of Public Accounts
2:25 - 2:40 p.m.           BREAK
2:40 – 3:05 p.m.          Preparing for Audits - Interpreting the Results
                                           Jim Royse, Deputy Executive Director, Office of Financial Audits, Auditor of
                                           Public Accounts
3:05 - 3:30 p.m.           Public Corruption
                                           FBI agent, London division

Pennies for Honor opportunity (Attachments)
The Kentucky National Guard is asking for schools across the state to help with fundraising for the construction of its National Guard Memorial in Frankfort. See attachments: Pennies for Honor and National Guard Paver Information.

The memorial will create a sacred space for families, friends, and comrades to reflect and remember and also will serve as a classroom for those wishing to learn about the National Guard’s service to the state and the nation, as well as the cost of freedom.
Last fall, King Middle School in Mercer Co. raised $5,000 in less than 60 days toward the construction of the Kentucky National Guard Memorial.
The memorial needs an additional $300,000 by early May to break ground on Memorial Day and start construction. 
Your school can join those schools and districts that have already committed to the "Pennies for Honor” fundraiser.  It’s as simple as letting your school community know that you are collecting loose change and then donating it to the memorial fund.  Schools/districts meeting designated fundraising levels will be recognized on an engraved paver next to the memorial.  For information, see www.kyngmemorial.com or contact Jason Bryant at jason.bryant@mercer.kyschools.us  or Josh Witt at joshua.l.witt8.mil@mail.mil or by phone at (859) 749-2080.