August 4 2014

Published: 2/24/2015 2:55 PM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Registration for the September 11, 2014 Superintendents’ Summit
• OPGES pilot participant registration open
• First Release of 2014 K-PREP Student Test Data
• Next superintendents’ webcast tomorrow
• KBE meeting this week
• Students invited to apply for the 2014-15 Next-Generation Student Council
• PD 360 helps staff meet compliance learning requirements – PLEASE SHARE WITH TEACHERS
• FY14 Mathematics Achievement Fund RFA posted
• KSBIT Fact Sheet (Attachment)
• 2014-15 Constitutionally Protected Prayer in Public Schools Certification Form (Attachment)
Kentucky Teacher: Hands-on Governor’s Mansion lessons, back-to-school featured
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Registration for the September 11, 2014 Superintendents’ Summit
KDE is holding the 2014 Superintendents’ Summit on September 11 from 9:00 a.m. to 3:00 p.m. ET in the Ballroom of the Capital Plaza Hotel in Frankfort. A continental breakfast and lunch will be provided. The topics will include Unbridled Learning/Assessment, Best Practices/Strategies and the Professional Growth and Effectiveness System.
The summit is only for superintendents and it is critical that each of you attend and have the opportunity to provide input on these important topics. However, if a conflict exists that you cannot change, a designee can represent you. I really hope to see all of you at this face-to-face summit.
A small block of rooms has been reserved if you need to spend the night in order to attend. These are listed under Kentucky Department of Education Superintendents’ Summit at a special rate of $83 plus tax. You can call the Capital Plaza Hotel at (502) 227-5100 if you need to reserve a room. It is located at 405 Wilkinson Blvd., Frankfort, KY.
To register for this summit please click here. Should you have any questions, please contact Dr. Tommy Floyd via e-mail at or by phone at (502) 564-3141, ext. 4810.

OPGES pilot participant registration open
All districts are required to participate in the OPGES Pilot this year. Please register all OPGES pilot participants in the web collector by Aug. 30. For directions, click here.
The Web collector is connected to Infinite Campus. Therefore, it is essential that all staff are identified correctly in order to be in the web collector and in order to have access to the OPGES frameworks.
Staff should NOT be listed as only 'Other'. The TYPE tab and the ALTERNATE TYPE tab must have the same job title (ex. -Type = counselor, Alternate type – counselor). Once staff information is entered into IC, the web collector will refresh on the 15th and 30th of the month. For detailed instructions on entering other professionals correctly in IC click here.
For more information, please contact Amy Jacobs at

First Release of 2014 K-PREP Student Test Data
This morning, the Kentucky Department of Education (KDE) made available individual student data to districts electronically via PearsonAccess. This release provides results to support work with individual students in the upcoming school year and meets reporting expectations in Kentucky legislation.
Individual student data, for tested students only, is provided for school and district use. The data are confidential and must be used in a manner consistent with the district’s confidentiality rules and the FERPA expectation that students’ privacy is protected. Districts and schools should handle the data provided August 4 like all other student level information used in the school and district during the school year.
Accountability reporting is generated by the Office of Assessment and Accountability (OAA). The August 4 release does not reflect accountability. KDE does not provide state data or school/district summary data with the August 4 release. OAA cautions that self-generated summary reports from data files with only tested students will not match the 100-day accountability data and will not be accurate. Also, data will likely change during the data review period in August. Should your district generate summaries of its results, KDE strongly encourages you to place a local embargo on this self-generated data similar to the embargo KDE uses. KDE embargoed data are limited to school and district leadership including Building Assessment Coordinators (BACs). Embargoed data must not be discussed in public meetings or with media outlets.
If you have questions about the data release, please contact Rhonda Sims, Director, Division of Support and Research at (502) 564-4394, ext. 4751 or by e-mail at

Next superintendents’ webcast tomorrow
We will resume the superintendents’ webcast with a broadcast tomorrow, August 5, from 3:30 to 4:30 p.m. ET. Topics will include how to provide accountability model feedback, how to provide feedback on the Kentucky Core Academic Standards, the national dropout conference, the Continuous Improvement Summit, intervention tab, Superintendents’ Summit, Superintendents’ Professional Growth and Effectiveness System and the new District Finance Report Card.
If you are unable to participate in the live broadcast, we will send out a link afterwards for you to access a recording of the webcast. Additionally, we will send out the PowerPoint in advance.

KBE meeting this week
This week is the Kentucky Board of Education’s annual retreat and regular meeting on Aug. 6 and 7. The agendas and materials can be found here. The Aug. 7 session will be webcast but not the Aug. 6 retreat. Access to the Aug. 7 webcast will be found on the KDE website on the main page the day of the meeting.

Students invited to apply for the 2014-15 Next-Generation Student Council
The Next-Generation Student Council is a year-long program for Kentucky public school students in grades 10-12 that meets with the commissioner and Kentucky Department of Education (KDE) staff, both in person and virtually, to discuss how decisions made at the state level are affecting students throughout Kentucky and provide feedback – from a student perspective – on critical issues impacting Kentucky students and schools.
Students can click here to access the application and read FAQs for the council. Please read the FAQs prior to completing the application. The deadline to apply is Aug. 29. Only applications with a postmark date on or before Aug. 29 will be considered.
The council seeks students with refreshing ideas and thoughtful insight into how we can further improve our schools and student achievement. As such, we encourage all students to apply in order to represent the diverse academic, geographic, demographic and school-size variables particular to our state.
A committee of KDE representatives will review and score all applications based on the answers provided to the questions. Appointments to the council will be based on how well the applicants communicated their ideas and goals. This committee will then select six students to serve on the 2014-15 council alongside the five returning student council members.
Questions? Contact Stephanie Siria at or (502) 564-2000, ext. 4614.

PD 360 helps staff meet compliance learning requirements – PLEASE SHARE WITH TEACHERS
Did you know PD 360 is the easiest and quickest way to meet beginning-of-the-year compliance learning requirements? Best of all, you already have access to it.
Examples of compliance topics found in PD 360:
• Bloodborne Pathogens
• Bullying
• Child Abuse and Neglect
• Copyright
• Emergency Preparedness
• Internet Safety
• Sexual Harassment
• Slips, Trips, and Falls
• Suicide Prevention and more
Viewing the compliance resources is simple:
1. Log in to
2. Click the green PD 360 & Common Core 360 icon on the left.
3. Click Resources in the upper left-hand corner, then select Videos.
4. Scroll down the filters on the left to Topics and select Compliance.
5. Click the video you wish to view.
PD 360 comes with robust tracking and reporting so you can know exactly which teachers have completed specific PD—and how much of it they have completed.
For questions and additional information about free compliance courses for your district, please call the School Improvement Network at 855-KY-SINET or (855) 597-4638.

FY14 Mathematics Achievement Fund RFA posted
The Office of Next-Generation Learners is issuing a Request for Application (RFA) for Kentucky public school districts to apply on behalf of individual schools. The grant will fund mathematics intervention services for students in the primary program who are struggling with meeting grade level or benchmark expectations for mathematics.
The Mathematics Achievement Fund grant provides schools with funds for teacher training and implementation of intervention services that address the needs of students in the primary program who are struggling with meeting grade level or benchmark expectations for mathematics. The intervention services should promote effective instructional practices in mathematics. Selected mathematics intervention services should be based on data specific to the needs of the identified students. 

As specified in KRS 158.844, the intervention services selected must:
 *be provided to a student by a certified teacher with training in intervention services for primary students;
 *be based on reliable, replicable research; and
 *be based on the ongoing assessment of individual student needs.

The mathematics intervention services and programs selected by schools will determine the instructional method required for implementation (e.g., one on one, students grouped for the specific purpose of receiving appropriate intervention services).
The fiscal agent for the application for public schools must be a local school district.
In support of this program, an RFA and a Call for Reviewers has posted to the KDE website. The questions deadline is September 8, 2014 at 12:00 p.m. (EDT). The RFA submission deadline is Thursday, October 9, 2014 at 4:00 p.m. (EDT).

KSBIT Fact Sheet (Attachment)
Please see the attached “KSBIT Info Sheet” which provides important information about KSBIT payment options, especially the use of bond financing as the option for payment.  Please keep in mind that, if a district can afford the initial upfront payment under the interest-free installment payment option, the installment payment option is preferable, as compared to the taxable bond financing option.  
If a district has any questions about bond financing as a payment option, the district may contact Mr. Joe Nance or Dr. Bob Tarvin, with Ross, Sinclaire & Associates (the fiscal agent for KISTA) at-1-800-255-0795.

2014-15 Constitutionally Protected Prayer in Public Schools Certification Form (Attachment)
The No Child Left Behind Act of 2001 requires that each local education agency (LEA) certify in writing to its state education agency (SEA) that it has no policy that denies participation in constitutionally protected prayer as set forth in the U.S. Department of Education’s guidance. The link for the newly released guidance is
Please sign the attached certification concerning constitutionally protected prayer in public schools. The certification may be submitted in one of three ways:
• Signed electronically by the superintendent and sent via e-mail as an attachment to;
• Printed, signed by the superintendent and faxed to Claude Christian at (502) 564-8149; or
• Printed, signed by the superintendent and mailed to Claude Christian, Kentucky Department of Education (KDE), 8th Floor, Capital Plaza Tower, 500 Mero Street, Frankfort, KY 40601.
The certification must be received at KDE by October 1, 2014. By November 1, 2014, the KDE is required to report to the U.S. Department of Education a list of those LEAs that have not filed the certification. The KDE also must report LEAs for which complaints have been filed with KDE for non-compliance with the guidance.
If you have questions regarding the certification, contact Claude Christian, Division of Consolidated Plans and Audits at (502) 564-3791, ext. 4031.
Kentucky Teacher - Hands-on Governor’s Mansion lessons, back-to-school featured
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.

Here’s a look at what’s coming in Kentucky Teacher the week of August 4:
• Field trips to the Governor’s Mansion often focus on history, but there are many more content connections teachers can make for their students using the century old building. Read about how 45 teachers from across the state recently spent a week in Frankfort learning how to infuse arts into such field trips and develop lessons plans that will be available to all teachers next year. Don’t forget to check out the two movies about the Governor’s Mansion available to all teachers for use in their classrooms.
• The 2014-15 school year is upon us, and it will be a busy one. Commissioner Holliday highlights this year’s big initiatives. 
• With school buses getting ready to load up with students for a new school year, district transportation personnel recently traveled to Frankfort for a training day. Check out this week’s Photo Blog for pictures from the event.

Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you, too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE:  Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.
KASC Conference registration now open
The annual Kentucky Association of School Councils (KASC) conference brings together teachers, parents and school administrators from across the state to focus on what's working in Kentucky schools. Please join us Sept 16-17 at the Galt House in Louisville for the 2014 fall conference, Shared Leadership: Connect, Engage and Achieve. EILA conference credit is available.
Pre-Conference will be held Monday, Sept. 15th featuring Teacher PGES Implementation Tools and for principals only, SBDM for Effective Principal Leadership (not for SBDM credit). For more information on the conference, including registration information, check out the KASC conference page.

Strategies for paraeducators workshop
Paraeducators' daily work with students is critical in a school’s goal of improving student achievement.
The Kentucky Association of School Councils is offering either a 3-hour or 6-hour workshop for paraeducators. This workshop includes:
• recognizing strengths and identifying ways to be more effective in the classroom
• the importance of positive relationships for working with students
• strategies for building positive relationships and improving student achievement
• specific instructional strategies to use with students
• collaboration and communication with teachers
• understanding the acronyms of Special Education
Call KASC at (859) 238-2188 to schedule this workshop for your school or district.
Grants Available for Cities to Expand Afterschool and Summer Meal Programs
The National League of Cities’ (NLC) Institute for Youth, Education & Families invites cities to apply for grant awards of up to $50,000 to build the capacity of municipalities to raise awareness of and increase participation in the federal Afterschool and Summer Meal Programs through the Cities Combating Hunger through Afterschool and Summer Meals (CHAMPs) Initiative. Mayors and other city officials can ensure that children in their communities have access to nutritious meals by promoting and supporting these vital federal nutrition programs. NLC will select 6 to 8 cities through a Request for Proposals (RFP) process based on cities’ commitment to launching or expanding local efforts to provide afterschool and summer meals utilizing the federal programs resulting in year-round feeding opportunities for children. Click here for a link to the CHAMPs Request for Proposals. For more information, contact: Jamie Nash at or 202-626-3160. Applications are due August 15th.
Take an historical look back through stoneware tour
The Stoneware Art Factory in Louisville offers an opportunity for children grades 3-12 to experience a direct connection to history through a short tour of one of the oldest stoneware manufacturers in the United States. The complimentary teacher packet includes “From Mud to Mug” fact sheet, vocabulary and 200 years of company history in context to Kentucky/U.S history.

The educational guide outlines various field trip options and costs. For more information, contact Nancy Stephen, Director of Communications & Tourism Development for Louisville Stoneware, (502) 582-2475,
Terry Holliday, Ph.D.
Commissioner of Education
Kentucky Department of Education
Office 502-564-3141
Fax 502-564-5680
Twitter @kycommissioner