February 11 2013

Published: 2/20/2015 4:06 PM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, this Monday E-Mail combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:

• Operation Preparation
• 2013 Mathematics and Science Partnerships RFA Awards Announced
• Facilities:  School Safety and Security (Attachment)
• Ed Jobs Monitoring
• New features in CIITS
• Kentucky Teacher:  ILPs; Priority School Progress; Teacher of the Year reflections and Photo Blog
Also, remember to review the Items from the Outisde Agencies section.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Operation Preparation
As March draws nearer, so does Operation Preparation. As an additional resource for schools, this video explains how the Henderson County Education Coalition approaches Operation Preparation and engages students in using their Individual Learning Plans (ILPs) to promote College and Career Readiness. If your district plans on participating in Operation Preparation and haven’t let us know, please do so at https://www.surveymonkey.com/s/OperationPreparation2013.

2013 Mathematics and Science Partnerships RFA Awards Announced
The Kentucky Department of Education (KDE) is pleased to announce that the review process for 2013 Mathematics and Science Partnerships RFA is complete.  The list of awards is available at the KDE Competitive Grant Awards page, here.
We appreciate everyone’s participation in the grant process and hope that you will continue to seek and apply for beneficial grants for your districts/schools as they become available.
If you have questions related to the application process, please contact Jason Kendall at jason.kendall@education.ky.gov.  All other questions should be addressed to Sean Elkins at sean.elkins@education.ky.gov.

Facilities:  School Safety and Security (Attachment)
The safety and security of students is of paramount importance to KDE. To address this matter, the District Facilities Branch has distributed the attached memo to the Kentucky licensed architects and engineers known to be involved in the design of public schools in Kentucky.  If you have any questions or concerns, please contact District Facilities Branch Manager Greg Dunbar at greg.dunbar@education.ky.gov or (503) 564-4326.

Ed Jobs Monitoring
The Kentucky Department of Education (KDE) has finalized the agreement with the Kentucky Auditor of Public Accounts (APA) in order to meet federal program requirements and fulfill the assurances signed by the Governor when submitting the Education Jobs Fund (Ed Jobs) Application.
The APA, on behalf of KDE, will be scheduling monitoring reviews for the Education Jobs Fund grant programs (CFDA # 84.410A).  These monitoring reviews will focus on selected districts with Education Jobs Fund expenditures during FY 13.  Monitoring reviews may be conducted as either on-site visits or as desk reviews.
On-site visits are expected to last one day, and the auditors will request copies of documentation necessary to conduct the monitoring review while on site.  Districts selected for a desk review will be required to submit documentation electronically to the auditors.  The auditors will schedule site visits and request information for desk reviews at least three (3) business days in advance by contacting the Superintendent or Fiscal Officer.
Examples of documentation required for a monitoring visit include, but are not limited to, the following:

• Documentation showing how the use of Education Jobs funds were planned/ budgeted. 
• Documentation showing total Education Jobs expenditures (MUNIS Summary).
• Detailed listing of Education Jobs expenditures (MUNIS expenditure transaction detail and detail payroll distribution reports for employees funded through the grant).
• Documentation showing Education Jobs revenue received (MUNIS receipt transaction detail).
• Documentation verifying the amount of jobs created/retained reported by your school district.
• Documentation verifying that health insurance paid by the grant has been reimbursed to KDE.
• Personnel records for applicable staff verifying eligibility.
Staff and/or consultants with direct knowledge concerning the preparation and/or distribution of these documents should be available for any questions that may arise during the site visits or desk review monitoring period.
If you have any questions about this process, please contact: Thelma Hawkins or Charles Harman at (502) 564-1979 or e-mail Thelma.Hawkins@education.ky.gov, or Charles.Harman@education.ky.gov.

New features in CIITS
The latest update to the Continuous Instructional Improvement Technology System (CIITS) includes many new features including Key Performance Indicators (KPIs) showing K-PREP results, improved search for instructional materials, maps illustrating progress on Race to the Top measures and the ability for students to take assessments on an iPad. For more information on the latest enhancements, click here for CIITS News.
Kentucky Teacher:  ILPs; Priority School Progress; Teacher of the Year reflections and Photo Blog
Kentucky Teacher, the Kentucky Department of Education’s award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher this week:

• It’s a big year for the Individual Learning Plan (ILP). This year’s graduating class is the first to have used the college- and career-planning tool since 6th grade. And to celebrate the milestone, the state is adding a new component to the ILP this spring called the Ability Profiler. Read about how the new optional assessment will help students identify their strengths and match them to possible careers.
• The Kentucky Board of Education discussed progress being made by the state’s 41 Priority Schools at its meeting last week. Kentucky Teacher was there and has all the highlights.
• Kentucky Teacher of the Year Kristal Doolin just returned from the national Teacher of the Year conference in Arizona. Read about her reflections on the experience.
• Don’t forget to check out KDE photographer Amy Wallot’s latest Photo Blog. It is sure to get you movin’ and groovin.

Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.

Kentucky Literacy Celebration Week March 4-8 (Attachment)
The third annual statewide Kentucky Literacy Celebration Week is scheduled for March 4-8.
The week is intended to highlight literacy in Kentucky, celebrate our accomplishments and focus on the challenges we still face as a state. The week will be marked by a number of activities and announcements.
The attached document contains several ideas about how every Kentuckian can be involved. The Kentucky Literacy Celebration is a result of collaboration among several literacy/education institutions in the state and Kentucky First Lady Jane Beshear.
For more information, visit the Kentucky Literacy Celebration website:  http://www.kentuckyliteracy.org/celebrate

Creating 21st Century Communities and Schools - Mini Summit (Attachment)
Mark Your Calendar - Friday March 8, 2013 - 10:00 to 2:00 - KCTCS - Versailles, KY - 300 North Main, Versailles, KY
Join nationally recognized school district leaders as they profile journeys that lead them to acclaim as premier 21st century school systems and communities. Dr. James Merrill (Va Beach Schools), Dr. Donna DeSiato (East Syracuse Minoa Schools, NY) and Mary Jo Conery, Associate Superintendent (Catalina Foothills Schools, AZ) will present findings on just what it takes to bring the entire community together in support of providing 21st century experiences and opportunities to students. School districts are encouraged to bring a team - up to four - that includes education and business leaders, champions, students and parents. Following their presentations, speakers will rotate between teams/tables to offer further perspective, guidance and support. A working lunch will be served during the mini summit.
See the attached flyer for more information.
Please respond to Polly Marquette, Dir. Ky Scholars Initiative by Wednesday February 20th.
E-mail: pmarquette@kentuckyscholars.com
Phone: 859-321-6512.

TranspARTation Grants Available
Grant funding is available from the Kentucky Arts Council for teachers and schools seeking assistance with transportation costs to and from arts events.
Kentucky schools, public or private, supporting grades pre-K through 12 may apply for a TranspARTation Grant. Grants are awarded based on mileage from the school building to the arts organization or performance venue and the number of buses necessary. There is a minimum grant amount of $100.
Schools must attend activities at one of several pre-approved arts venues. All arts organizations are participants in the Kentucky Arts Partnership program and demonstrate appropriate arts programming and the ability to provide supplemental educational materials to teachers and schools.
The March 1 application deadline applies to field trips that will occur between April 1 and June 30. TranspARTation grants are awarded on a quarterly basis. View guidelines and find an application form online at http://artscouncil.ky.gov/Grants/TranspARTation.htm. For more information about the TranspARTation grant, contact Dan Strauss, senior program analyst, at dan.strauss@ky.gov or (502) 564-3757, ext. 474.

Transportation Scholarships (Attachment)
The Kentucky Association for Pupil Transportation (KAPT) is offering four $1,000 scholarships to students of transportation employees. Applicants must be public school students who will attend a certified college, university or technical school. The scholarship awards are made directly to the postsecondary school identified by the selected students and must be used in support of the student's 2013-14 school year tuition, books or fees. The application may be delivered to the Transportation Director or Supervisor of the district, then delivered to the President of the KAPT during the Spring Seminar.
Details about the scholarship application and submission process appear in the attached form. Scholarship applications must be received or postmarked by March 1, 2013.

Rural Dropout Prevention Webinar Scheduled
On February 28th from 1:30-3:00 p.m. ET, the U.S. Department of Education, with Jobs for the Future, is sponsoring a webinar on rural dropout prevention and recovery, Utilizing the Village: Effective Reengagement and Recovery Programming in Rural Communities. Presenters will highlight lessons learned about effective use of curriculum, building partnerships, and helping students transition to postsecondary opportunities or careers. These lessons will be applicable for rural districts and community partners looking to build or strengthen their own recovery program. Participants will also have an opportunity to share reengagement and recovery strategies with peers. Register for this free event and learn more at: http://ruraldropoutprevention.weebly.com/webinar-three.html.
Please contact Monica Melville at mmelville@mahernet.com if you need registration assistance or do not receive a registration confirmation within 24 hours.
The 2013 Promising Practices Application is open!
Does your school, district, or youth-serving organization have a specific and unique practice in character education that is simple in scope yet easy to emulate?  Share it and, if you are declared a 2013 Promising Practices winner, your character education practice will be shared with colleagues around the world!
The 2013 Promising Practice Online Application requires basic information about your school, district, or organization, and a few paragraphs explaining the character education practice itself and its impact on students. You will be prompted to upload a photograph of your practice in action. A fee of $20 helps to cover CEP’s costs to administer the program; you will be prompted to pay at completion of the application via a credit card. The Character Education Partnership’s 2013 Promising Practices Application is available at www.character.org.
If you are a past Promising Practice winner, your official winning practice itself is no longer eligible for a Promising Practice award. However, if your school, district, or organization has additional, different character education practices, they are eligible for consideration.
The deadline for applications is March 17, 2013.
Questions?  Please contact Lisa Greeves, Promising Practices Manager, at lgreeves@character.org.

Northern Kentucky University (NKU) Announces Spring Distinguished Scholar Series
Northern Kentucky University is inviting you to the Spring Northern Kentucky University College of Education and Human Services Distinguished Scholar Series.  On March 19, at 6:30 p.m., in the NKU Student Union Ballroom, Dr. Courtland Lee, Professor,  University of Maryland, College Park, will be presenting “Embracing Diversity:  The Challenges and Opportunities of an inclusive Educational Community.”  Admission is free but registration is encouraged.  Click here to register.  Parking is available in Kenton Drive Parking Garage.
Questions, please contact TeacherEducation@nku.edu or call (859) 572-1957. 
(Kentucky Administrators & Counselors: This session has been approved by the Kentucky Department of Education for 2 hours of EILA credit. Certificates will be distributed at the conclusion of the presentation.)
NEH Summer Seminar for Teachers Opportunity
All K-12 public school teachers (and graduate students) are invited to apply to participate in the interdisciplinary NEH Summer Seminar for Teachers, Voices from the Misty Mountains.  Coming from a variety of fields and disciplines, participants receive a $2,700.00 stipend for the three-week seminar and can received graduate EDPD credit.  The deadline for applications is March 4, 2013.
For application details contact Dr. Sylvia Baily Shurbutt, Shepherd University, at Sshurbutt@shepherd.edu.

Thoughtful forum on climate change
Below is a URL regarding information on an upcoming forum titled “Climate Change:  Values, National Security, and Free Enterprise” to be held on the evening of April 4, on the campus of the University of Kentucky.  Please see the following URL for details: http://news.ca.uky.edu/article/forum-examine-climate-change-through-another-lens and http://www2.ca.uky.edu/environment-files/ccflyervincelli.pdf .
For more information, please contact Paul Vincelli at pvincell@uky.edu .