February 25 2013

Published: 2/20/2015 4:06 PM
​​As part of our effort to streamline communications and cut down on the number of e-mails you receive, this Monday E-Mail combines several items into one communication.
If you have questions about the specific items, please see the contact information for each item.
• Professional Development from the Southern Regional Education Board Available this Summer (Attachments)
• Text of Commissioner’s Speech at KSBA Conference (Attachment)
• USDOE Designated Teacher Shortage Areas for 2013-2014 School Year
• Foreign F-1 Visa Students
• Kindergarten Screen 2013-14 Kick-Off Message – Superintendent to have appropriate district contact for this program to complete the survey (only one per district)
• Revised “Important Due Dates for Superintendents” Document on KDE Website
• Kentucky Green Ribbon School Award Winners
• Qualified Zone Academy Bonds – Applications (Attachment)
• Information regarding HB 172 from Commissioner Holliday (Attachment)
• University of Kentucky Gatton College’s Applied Project Management Course
• Deadline extended for Kentucky Equine Youth Festival Essay and Art Contests
• Kentucky Teacher – Arts and Humanities Support: Using student feedback; Caring about policy; Photo Blog

Also, remember to review the items from the Outside Agencies section.

If you have questions about the specific items, please see the contact information for each item.
Items from KDE

Professional Development from the Southern Regional Education Board Available this Summer (Attachment)
Attached is a joint letter from Gene Bottoms, Senior Vice President of SREB, and me letting you know about some terrific professional development opportunities that are occurring this summer. I hope you will take a close look at this.

Please reference the other attachments reflected below that relate to this topic:

Text of Commissioner’s Speech at KSBA Conference (Attachment)
Attached to this e-mail is the text of my speech from Saturday’s KSBA conference.  It is titled “Taking the Next Step” where I talked about strengthening training for local school board members and the evaluation process for local district superintendents.

USDOE Designated Teacher Shortage Areas during 2013-14 School Year
In response to Kentucky’s submission, the United States Department of Education has designated the following areas as teacher shortage areas during the 2013-14 school year.
English                                                                                  Social Studies
English-Middle School                                                Social Studies-Middle School
English-Secondary                                                    Social Studies-Secondary
World Languages                                                   Career and Technical Education
Exceptional Children                                               Science
Emotional Behavior Disorder                                        General Science-Middle School
Functional Mental Disorder                                          General Science-Secondary
Learning Behavior Disorder                                          Chemistry
Hearing Impaired                                                       Earth Scienc
Visually Impaired                                                       Physics

                                                                     English as a Second Language
Mathematics-Middle School
If educators have any of the following loans or are involved with any of the following programs, they may be eligible for some assistance.
  • Federal Family Education Loan (FFEL)/Federal Stafford Program
  • Federal Perkins Loan
  • Teacher Education Assistance for College and Higher Education (TEACH) Grant
  • Paul Douglas Teacher Scholarship Program
Please refer Federal Stafford/SLS borrowers who have questions concerning their loans, including the teacher shortage area deferment, to the Federal Student Aid Hotline at 1-800-4FED-AID or to Kentucky Higher Education Assistance Authority (KHEAA) at 1-800-928-8926; refer Federal Perkins Loan borrowers to the school were they received the loan; refer TEACH grant recipients to the granting college or university.  Stafford and Perkins program information may be found at:  http://studentaid.ed.gov/PORTALSWebApp/students/english/teachercancel.jsp?tab=repaying

Foreign F-1 Visa Students
There can be no question that there are many benefits associated with participating in a foreign student exchange program, both for the participating students and the host schools attended by the participating students.  Before choosing to participate in any exchange program, however, it is incumbent on the host school to understand the federal, state, and local requirements associated with participation as requirements will vary depending on the visa status of the visiting foreign student. 
For those school districts that participate in a student exchange program where there is a one-to-one student exchange with a school district in a foreign country, the participating students will most likely have a J-1 visa and the host school in the United States is not required to charge the foreign student tuition to attend public school.  However, in those cases where there is no one-to-one exchange and the foreign student is a non-immigrant student on an F-1 visa, federal law requires that the foreign student pay the full, unsubsidized per capita cost of education for each student in the school district where the public school is located. The unsubsidized cost is the school district’s total expenditure per student, excluding any fees and charges to the individual student. It includes expenditures from all public revenue sources including local, state and federal funds. All public expenditures would include all operating and capital expenditures (such as for instructional, support and non-instructional services; equipment acquisition; and facilities and construction), from all public revenue sources.  For rural Kentucky school districts, the full, unsubsidized per capita cost per student could be as much as $10,000.00 per year.  The student cost reimbursement requirement is mandatory and school districts cannot waive the reimbursement requirement.  For more information regarding information on Foreign (F-1) Students in Public School, please visit http://travel.state.gov/visa/temp/types/types_1269.html.
Be further advised that under no circumstances is it permissible for a school district to include non-immigrant F-1 visa students as part of the host school district’s average daily attendance.  Non-immigrant F-1 visa students are nonresident students.  Pursuant to KRS 157.350(4), nonresident students are not included in a school district’s average daily attendance except when the students at issue are included in a written agreement with another Kentucky school district of the students’ legal residence.  To include these nonresident students in a district’s average daily attendance is a direct violation of KRS 157.350. 
If you have any questions, please contact Assistant General Counsel, Lisa K. Lang at (502) 564-4474. 

Kindergarten Screen 2013-14 Kick Off Message – Superintendent to have the appropriate district contact for this program to complete the survey (only one per district)
Beginning with the 2013-14 school year, all kindergarten classrooms in Kentucky’s public schools will use a readiness screener to ensure that all children receive the support they need to be successful in school. The Kentucky Department of Education (KDE) has contracted with Curriculum Associates, LLC and will be using the BRIGANCE® Kindergarten Screen as the common kindergarten readiness screener.  There is no cost to school districts for screener materials since state funds will cover the materials.  Therefore, to ensure a complete data base of district and building lead contacts, proper ordering information, and planning for professional learning, every district must complete one survey no later than March 1, 2013.
The screener will be used in all Kentucky kindergarten classrooms to provide information and support children’s learning. Schools and districts also may use this data to collaborate with families and communities to ensure all children are receiving developmentally appropriate educational instruction leading to success.
The kindergarten screener is not to be used to determine eligibility for kindergarten. State law provides that all children who are age 5 by October 1 of the school year are eligible to attend kindergarten. (NOTE: Senate Bill 24, passed in the 2012 Regular Session of the Kentucky General Assembly, revises the October 1 date to August 1, beginning in the 2017-18 school year.)
The BRIGANCE® Kindergarten Screen is aligned to both Kentucky’s School Readiness Definition and Kentucky’s Early Childhood Standards, which have been aligned with the Kentucky Core Academic Standards (KCAS). Five areas of development are covered by this kindergarten entry screener: adaptive, cognitive, communication, motor and social-emotional.
In its final report, the 2010 Governor’s Early Childhood Taskforce recommended that KDE and the Early Childhood Advisory Council (ECAC) jointly establish the use of a common readiness screener for kindergarten. The proposed state regulation 704 KAR 5:070 will guide the implementation of the kindergarten readiness screener, and data collected through the screener will comply with the regulation’s mandates.
KDE will provide day-long regional Training of Trainers for school districts on April 23-25.  Any district that did not participate in the pilot is required to send a team of 3 to 5 participants to one session.  The district team that attends the Training of Trainers will be charged with training district staff in the implementation of the Kindergarten Screener.
The appropriate district level person is asked to complete one survey for the district and return it no later than Friday March 1, 2013.

Revised “Important Due Dates for Superintendents” Document on KDE Website
Further updates to the document titled “Important Due Dates for Superintendents” have occurred and the new version can be found on the KDE website on the commissioner’s page by clicking on the following link:  http://education.ky.gov/CommOfEd/Pages/default.aspx. Once you go to the webpage, scroll to the bottom of the page and it appears as the next to the last document link.
If you have questions on the document, e-mail maryann.miller@education.ky.gov.

Kentucky Green Ribbon School Award Winners
The Kentucky Department of Education, along with our Green partners, the Kentucky Environmental Education Council (KEEC), the Department for Energy Development and Independence (DEDI), and the Kentucky School Boards Association (KSBA), is pleased to announce three outstanding Kentucky schools as recipients of the 2013 Kentucky Green Ribbon School Award.  These schools now become nominees for the 2013 National Green Ribbon School Award, which will be announced on April 22, 2013 by the US Department of Education.
The three winning schools, listed by school district, are:
  • Fayette County – Locust Trace AgriScience Farm
  • Jefferson County – Cane Run Elementary
  • Scott County – Northern Elementary

If selected for the 2013 National Green Ribbon School Award, representatives from the school will be invited to a recognition ceremony June 3, 2013 in Washington D.C.

This award is a comprehensive recognition of exemplary achievement in environmental impact, health, and education.  It recognizes schools where staff, students, officials, and communities have worked together to produce energy efficient, sustainable, and healthy school environments and to ensure the sustainability and environmental literacy of graduates.

Applications were evaluated in February by a team of representatives from Kentucky agencies and programs dedicated to greener schools.  Applications included information based on high achievements or demonstrated improvements in three areas:

1. Net zero environmental impact
2. Net positive impact on health of students and staff
3. 100% of high school graduates are environmentally and sustainability literate

If you have questions, please contact Sherri Craig at Sherri.Craig@education.ky.gov  or (502) 564-4326 x4426.

Qualified Zone Academy Bonds – Applications (Attachment)
Qualified Zone Academy Bonds (QZAB’s) are available now for renovation projects in qualified districts.  The requirements and award criteria are outlined in the attached Request for Authorization (RFA).  The bonding allocated for 2012 must be sold by October 14, 2014 and the 2013 allocation must be sold by October 15, 2015.
If you have any questions, please contact Tim Lucas at Tim.Lucas@education.ky.gov or (502) 564-4403 x 4407.

Information regarding HB 172 from Commissioner Holliday
At a recent meeting I had with Rep. Addia Wuchner, she asked that I provide information to superintendents about one of the bills she is sponsoring – HB 172 – which would require schools to have a written emergency anaphylactic reaction response plan and to keep an epinephrine auto-injector in a minimum of two locations in the school.  Rep. Wuchner has been working with Kentucky’s Department for Public Health and pharmaceutical companies to provide grants to schools to pay for the auto-injectors.  A similar version of the legislation was considered last year, but did not pass. 
Please reference the attached document for further information.

Deadline extended for Kentucky Equine Youth Festival Essay and Art Contests
The deadline has been extended to March 1 for elementary, middle and high school students wanting to enter in the 2013 Kentucky Equine Youth Festival essay contest and/or art contest.
Contest guidelines, judging criteria and entry forms for the art contest are available here. The essay contest guidelines, judging criteria and entry forms are available here.
Kentucky Teacher - Arts and Humanities Support; Using student feedback; Caring about policy; Photo Blog
Kentucky Teacher, the Kentucky Department of Education’s award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher this week:
• The Arts and Humanities Program Review means schools not only have to offer arts instruction, but they also need to show evidence that what they are doing is effective. That’s where the Kentucky Arts Council’s SWAT (Specialists with Arts Tactics) program can be invaluable, providing schools with three- to six-hour consultancies by arts education professionals. Learn about the program and how it assists schools in writing policies, including arts in Comprehensive School and District Improvement Plans and more.
• Knowing what students think goes a long way toward improving teacher instruction, student learning and school culture. Read about how Kentucky schools are using the Gallup Poll student survey to make positive changes for teachers and students.
• Who cares about education policy? Kentucky High School Teacher of the Year Allison Hunt does, and she wants other teachers to care about it too and get involved in creating it. Check out the Manual High School teacher’s latest column.
• KDE photographer Amy Wallot did not have to travel far for material for her latest Photo Blog. Check out the cool new space at the state Capitol for Kentucky students, educators and other visitors.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
University of Kentucky Gatton College’s Applied Project Management Course
The University of Kentucky Gatton College’s Executive Education Center is offering Applied Project Management for K – 12 Education Administrators: Concepts and Tools. Please see the attached course description.  This workshop is for all Public School Administrators and Finance Officers.  The workshop will be held at the Hilary J. Boone Center, University of Kentucky, Rose Street, Lexington, KY on March 6 -7 from 8:00 am – 12:00 pm.  For more information you can visit our web site, http://www.gatton.uky.edu/eec or email us at eec.ed@uly.edu.

Governor’s School for Entrepreneurs Team Leaders Sought
The Governor’s School for Entrepreneurs (GSE) is looking for four or five individuals to serve as Team Leaders for its first summer program in June at Georgetown College. The GSE program is designed to teach high school students how to turn an idea for a product or service into a business opportunity.
Team Leaders will work together collaboratively and each will be responsible for supervising one to three teams of three to seven students. They will be paid on an hourly basis and will be provided a room and all meals at no cost. Team Leaders report for training on June 3 and work Monday through Saturday through the June 29 program closing.
Those interested should go to http://gse.kstc.com/index.php/summerprogrammenu/aboutmenu-summerstaff/aboutmenu-summerstaff-teamleader for more information, a list of duties and an application. The deadline to apply is March 25.

High Performance Sustainable Schools Workshop (Attachment)
Each year in March, DEDI and KY NEED jointly present a High Performance School Workshop to educate superintendents, finance directors, etc. on high performance school concepts.  Sustainable school design can significantly reduce energy use and operating costs, reduce environmental impacts and provide a healthier teaching and learning environment.  The workshop will also showcase how the school building itself can serve as a teaching tool.  This year’s workshop will be held March 13-14, 2013 in Covington, KY, with school tours at the Kenton County School District.
Please see the attached flyer for more information.
Should you have any questions, please contact Eileen Hardy, Department for Energy Development and Independence at eileen.hardy@ky.gov .

Arts Grants Available
The Kentucky Arts Council's Teaching Art Together grant allows teachers to work with professional artists listed in the arts council's Teaching Artists Directory to design and implement innovative five- to 20-day residencies. Artists selected for the Teaching Artists Directory work in a wide variety of disciplines, including dance, folk arts, literary arts, media/video, music, storytelling, theater and visual arts.
Any teacher or group of teachers in a public or private school that supports any grades, preschool to 12, may apply. The grant application deadline is April 1. The Teaching Art Together grant guidelines and application can be found at the arts council website. For more information about applying, contact Chris Cathers, program branch manager, christopher.cathers@ky.gov or (888) 833-2787, ext. 488.

School Turnaround Americorps Program Grant
The U.S. Department of Education has announced a new competitive grant program that will provide $15 million in public funds over three years to reinforce and accelerate intervention efforts in the nation’s lowest-performing schools.
The new School Turnaround AmeriCorps program will support the placement of a dedicated cadre of AmeriCorps members in persistently underachieving schools across the country. This innovative approach seeks to increase student academic achievement, attendance and high school graduation rates, and college and career readiness in those schools.
Organizations applying for grants will be encouraged to focus on strategies that increase parent and family engagement and student learning time; improve school safety, attendance, and discipline; address students’ social, emotional, and health needs; accelerate students’ acquisition of reading and mathematics knowledge and skills; and increase graduation and college enrollment rates.
Public or private nonprofit organizations, including faith-based and other community groups; schools or districts; institutions of higher education; cities and counties and labor organizations are eligible to apply, along with partnerships and consortia of these entities.
A notice of intent to apply must be submitted to the Corporation for National and Community Service (CNCS) by April 2; applications are due on April 23. More information about the notice of intent and application instructions may be found here. Grants will be awarded by mid-July.

KOHS Voice online
The latest edition of the Kentucky Office of Highway Safety newsletter – the KOHS Voice is now online.  It may be accessed here http://transportation.ky.gov/Highway-Safety/Newsletters/KoHS-Voice-Jan-Feb-2013.pdf