February 4 2013

Published: 2/20/2015 4:05 PM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, this Monday E-Mail combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• ACT Survey request - Your Voice makes all the difference (Will be e-mailed to teachers)
• Participation in Operation Preparation (Attachments)
• 2013-2014 Seek Forecast
• Results of Interactive Poll from the January 24 Superintendents’ Webcast (Attachment)
• Correction to Gap Map Showing Students with Disabilities and Gap Maps Now Available in Grey Scale
• Program Review Content to be in ASSIST Soon
• Update on Submission of CDIPs and CSIPs
• Teaching, Empowering, Leading and Learning (TELL) Kentucky Pre-Survey Webinars
• Updated CIITS Usage Maps and RTTT Performance Measures Available
• New features in CIITS
• The Kentucky Center Institute for ECE & Arts Integration
• Kentucky Teacher – Preparing for Health/PE Program Reviews, Professional Growth, TELL Kentucky
If you have questions about the specific items, please see the contact information for each item.
Also, remember to review the Items from the Outside Agencies section.

Items from KDE

ACT Survey request - Your voice makes all the difference (Will be e-mailed to teachers)
Greetings Kentucky educators,
We hope 2013 is off to a great start for you, your schools, and your districts.
ACT is conducting a research study in Kentucky on the use of data for decision-making. Your participation is essential to the study. 
WHY should you participate?
Your valuable input could serve to influence practices across districts, as well as state education policy and legislation. We will provide reports of the results (tailored to your district or school) which you and your colleagues can use for improvement planning and other benefits. Schools will also be eligible for a monetary gift based on the number of teachers who complete the survey. 
WHAT do you need to do?
In a few weeks, you will receive an e-mail with a link to a survey which will take about 20 minutes to complete, and can be done at your convenience. Please be on the lookout for this e-mail.
For questions or more information about this study, please contact:
Raeal Moore, Ph. D.
Senior Research Associate

Participation in Operation Preparation (Attachments)
We are excited to share that Operation Preparation 2013 is being supported by two new statewide partners whose members will be volunteering as advisors in local schools.  The two partners and information about them are listed below.
The Grand Lodge of Kentucky:
A request to supply manpower to support this initiative is being disseminated by the Grand Lodge to Masonic Lodges under its jurisdiction.  Masons who are interested in volunteering their time are being directed to contact their local high school and middle school principals and guidance counselors for further instructions.  This effort fits under an umbrella program of the Grand Lodge entitled Masonry Matters. Kentucky Masons who belong to the local Blue Lodges, the York Rite Bodies, the Scottish Rite Bodies, and the Shrine look forward to working with and supporting our schools as we help build a 21st Century workforce in the Commonwealth.
Attached to this e-mail are three letters from Cloyd J. Bumgardner, Board of Directors, Grand Lodge of Kentucky, one for local district superintendents, one for middle school principals and one for high school principals.  We ask that superintendents and middle and high school principals open up and read the appropriate letter.
Area Health Education Centers (AHEC)
The goal of KY Area Health Education Centers (AHEC) is to promote healthy communities through innovative partnerships.
All AHECs have committed to collaborating with KY schools in Operation Preparation. Below are links to each AHEC that schools can contact to arrange for advisors for students who have identified a desire to explore or pursue a career in a health profession.

• KY AHEC Map with Counties
• KY AHEC Program Contact Information
If you plan to participate in Operation Preparation, please remember to complete the participation survey at: https://www.surveymonkey.com/s/OperationPreparation2013. We have only heard from 101 districts so far.

2013-2014 SEEK Forecast
A new 2013-2014 SEEK Forecast has been posted to the web that includes data for districts that elected to revise trend numbers originally submitted to KDE in December.  If no revisions were submitted to KDE within the 1/14-18 timeframe, the previous SEEK Forecast web posting dated 1/8/13 will display the same data as the updated SEEK Forecast calculation posted 1/31/13.  The SEEK Forecast calculation will be used for 2013-2014 SEEK Forecast payments in the months of July-September.  All further questions regarding SEEK Forecast should be forwarded to Sarah Aitken at sarah.aitken@education.ky.gov or Renee Thomas at renee.thomas@education.ky.gov, or (502) 564-3846.
Please note, Exceptional Child data submitted through your district’s SEEK trend form may not match data you will see on the updated SEEK Forecast reports.  The Office of Next Generation Learners has completed the December 1 Exceptional Child Count and actual data was used for the 2013-14 SEEK Forecast calculation rather than trend data submitted by districts.  If there are any discrepancies regarding Exceptional Child counts, please contact Chris Thacker at chris.thacker@education.ky.gov, or call (502)564-4970 for clarification. 

Results of Interactive Poll from the January 24 Superintendents’ Webcast (Attachment)
Attached are the results to the questions that were asked in the interactive poll that was given during the January 24 superintendents’ webcast.

Correction to Gap Map Showing Students with Disabilities and Gap Maps Now Available in Grey Scale
The Gap map on the KDE website Delivery page showing Students with Disabilities inadvertently contained incorrect data. The map has been updated with the correct data and can be found on the Delivery page of the KDE website at http://education.ky.gov/CommOfEd/CDU/Documents/2012%20GAP%20Maps.pdf.
In response to a concern expressed during the Jan. 24 superintendents’ webcast about not being able to see the colors on the Gap maps, we have also added the maps in grey scale at:  http://education.ky.gov/CommOfEd/CDU/Documents/2012%20Gap%20Maps%20%28Black%20and%20White%29.pdf.
Program Review Content to be in ASSIST Soon
As you know, the Program Review content has been updated and will be released in ASSIST very soon.  Your head of institution as listed in ASSIST will receive an e-mail notification regarding the tasks assigned to your schools.  Please remember this is a part of accountability and needs your attention. 
Update on Submission of CDIPs and CSIPs
92% of Kentucky School Districts submitted their CDIPs in ASSIST by the February 1 deadline. Approximately 1,600 schools have submitted their CSIPs in ASSIST by the February 1 deadline.  Representatives from the Office of Next Generation Schools and Districts are available to answer any questions that you have to complete the process for your school or district.  You can send questions to csipdsip@education.ky.gov or call 502-564-5130, or we will be in touch.
Districts are reminded to have their plans posted on the district websites within the next two weeks.  Schools should also post their plans in an easily accessible place within two weeks.

Teaching, Empowering, Leading and Learning (TELL) Kentucky Pre-Survey Webinars
The second statewide TELL Kentucky Survey will be administered March 4 – 29. It is an opportunity for all for school based educators, including administrators, to voice their perceptions of the teaching and learning conditions in schools. As in 2011, the intent is to provide schools, districts and the state with data that can be used to enhance school improvement efforts.
The web-based survey is voluntary, anonymous, and confidential. It includes questions about the use of time, facilities and resources, instructional practices, community engagement, empowerment, school leadership, professional development and new teacher support.
A series of interactive, pre-survey webinars will be available Feb. 19, 20, and 21 from 3:30-4:30 p.m. ET for superintendents, principals, and teachers to learn details about this year's survey process and ask questions. Please register at http://www.doodle.com/dmtsw2gv7nu3nfuh or visit www.tellkentucky.org and click on "Pre Survey Webinars". Registration will be limited to the first 99 participants for each session.
Kentucky had an 80 percent response rate to the TELL Kentucky Survey in 2011—let’s make it 100 percent this year!

Updated CIITS Usage Maps and RTTT Performance Measures Available
The CIITS usage maps and RTTT performance measures have been updated.  Use the following link to view the data on your school district:  http://education.ky.gov/districts/tech/ciits/Pages/CIITS-Metrics-and-Reports.aspx 
New features in CIITS
The latest update to the Continuous Instructional Improvement Technology System (CIITS) includes many new features including Key Performance Indicators (KPIs) showing K-PREP results, improved search for instructional materials, maps illustrating progress on Race to the Top measures and the ability for students to take assessments on an iPad. For more information on the latest enhancements, click here for CIITS News.

The Kentucky Center Institute for ECE & Arts Integration
The Kentucky Center in partnership with the Kentucky Department of Education announces the 2013 Institute for ECE & Arts Integration. The Institute is for Kentucky public school teachers of ECE (Exceptional Child Education) and Arts & Humanities in grades 3-8 and consists of three components:
• a six-hour Professional Development workshop on March 2 at Hardin County Schools Performing Arts Center
• a two-day artist residency in school during the spring of 2013
• a summit meeting on August 17 for sharing of lesson plans and student work
This program is designed for teacher teams comprised of an ECE teacher and an arts teacher from the same school. Ten teams will be selected. The deadline to apply is February 11, 2013. For an application form please go to http://www.kentuckycenter.org/content/downloads/ECE-Arts-Integration2013.pdf. If additional information is needed, please contact Stacy Ridgway at sridgway@kentuckycenter.org.
Kentucky Teacher - Preparing for Health/PE Program Reviews, Professional Growth, TELL Kentucky
Kentucky Teacher, the Kentucky Department of Education’s award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher this week:
• Are students learning what schools are teaching them in health and physical education? Read about how the Health Education Curriculum Analysis (HECAT) and the Physical Education Curriculum Tool (PECAT) are helping teachers prepare for Program Reviews and strengthen their practices, while seeing how well their curriculum aligns with national health and physical education standards.
• Time for some self-reflection. The proposed Professional Growth and Effectiveness System (PGES) counts self-reflection and professional growth as two of its multiple measures. Find out how the two work together to help teachers hone their professional practice and leadership skills.
• It’s almost time for Kentucky teachers to share their thoughts and experiences with state officials through the TELL Kentucky survey. In his February column, Education Commissioner Terry Holliday discusses the importance of the survey, how the 2011 survey results have been used and why teachers should take part in the survey again in March. 
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Kentucky Transportation Cabinet seeks public input on 20-year plan
In 2035, what will be our transportation needs for Kentucky? Will our focus be on maintaining and improving existing roadways, constructing new roads, or issues concerning other modes of transportation? Kentucky Transportation Cabinet officials are asking these questions as they update the Kentucky Long Range Transportation Plan.
In determining the transportation needs for all areas of Kentucky over the next two decades, the updated plan will consider changes in communities, freight movement, financial resources, economic development, rural and urban transportation, the environment and other transportation issues that are impacting you.
As part of the planning process, The Kentucky Transportation Cabinet has designed and will widely distribute a confidential public survey to gauge the transportation expectations of all those who travel the state.
The “Your Turn” survey will run Jan. 9-Feb. 25. It consists of 19 questions concerning demographics, transportation needs and desires, and funding options. Your input will be used to plan for the future transportation system for you, your family and your community.
The survey will be available in electronic and hard copy form in English and Spanish. A link to the “Your Turn” survey and other transportation information can be found by visiting www.transportation.ky.gov and clicking on the “Your Turn” survey link.  You can also access “Your Turn” directly at the link yourturn.transportation.ky.gov. This direct link will also provide compiled survey results in late 2013 as well as other information throughout the update of this Long Range Plan.
Paper surveys are available at:
• KYTC highway district offices
• Area Development District offices
• Metropolitan Planning Organization offices
• Transportation Cabinet Office Building, 200 Mero St., Frankfort
Call (502) 564-3419 weekdays from 8 a.m. - 4:30 p.m. eastern time for information or to request a survey.
National Endowment for the Humanities Professional Development Opportunity for Kentucky Teachers
The Chicago Metro History Education Center, University of Illinois at Chicago, and Loyola University Chicago would like to invite K-12 teachers to apply for the National Endowment for the Humanities Summer Institute “Rethinking the Gilded Age and Progressive Era: Capitalism, Democracy, and Progressivisms, 1877 to 1920.” NEH Summer Scholars will spend four weeks in Chicago (July 8-August 2, 2013), a center of Progressive Era reform, engaging in vigorous discussions about this critical time period in American history and creating materials to use in their classrooms. We are committed to building a diverse team of participants reflecting a range of disciplines, grade levels, and regions of the country.
Meeting in the shadow of Jane Addams’ Hull House, NEH Summer Scholars will explore new ways to look at the Gilded Age and Progressive Era through a wide variety of historical—and historiographical—matters. Our focus will be on two of the most important themes of American history—capitalism and democracy—because, arguably, the most important economic and political institutions of modern America originated and took shape during the period from 1877 to 1920. Our historiographical reflections will take place in the context of a seminar that will be rich in the humanities generally, with significant exploration of art, architecture, music, film, literature, and philosophy.
Award-winning historian Robert Johnston (University of Illinois at Chicago) will guide the institute’s academic content, with the help of renowned experts in history, art, and architecture. Charles Tocci (Loyola University Chicago) will direct teaching application discussions, along with master teacher Molly Myers (Lindblom Math and Science Academy).
Benefits include:
**Stimulating readings and discussions with scholars and peers
**Time to explore and create practical applications for your classroom
**A $3,300 stipend to defray travel, lodging, and study expenses
**A chance to experience Chicago’s Gilded Age and Progressive Era history and culture personally
Interested in applying? Visit www.gildedandprogressive.org or email cjohnson@chicagohistoryfair.org for more information.
Applications are due March 4, 2013.

Kentucky Girls STEM Collaborative Mini-Grants 2013
The deadline has been extended to February 15 for mini-grants to increase girls' interest in science, engineering and technology!
The Kentucky Girls STEM Collaborative, a statewide initiative to encourage girls to pursue careers in science, technology, engineering, and math (STEM), is currently offering mini-grants of up to $1,000. Teachers, community groups and other organizations committed to collaborating, informing and motivating girls are encouraged to apply. Grants are funded in collaboration with the Kentucky National Science Foundation (NSF) Experimental Program to Stimulate Competitive Research (EPSCoR) and National Aeronautics and Space Administration Kentucky Space Grant Consortium (NASA KY). Priority will be given to programs reaching out to underrepresented girls in STEM, such as girls with disabilities and girls from diverse populations.
For more information or applications see the National Girls Collaborative Project website http://www.ngcproject.org/mini-grants.
For more information, contact Nancy C. Martin, professor of biochemistry and molecular biology at the University of Louisville, via e-mail at Nancymartin@louisville.edu, or phone (502) 852-5226.
Deadline Extended for Two National Science Competitions
Nomination deadline dates has been extended for two national science competitions sponsored by the Christopher Columbus Fellowship Foundation, a Federal government agency.  Four Agriscience Awards and four Life Sciences Awards are to be presented in July 2013 in Washington, D.C.
The Agriscience Awards and Life Science Awards competitions each have components for a scientist: a high school educator; and two high school students.  I hope you will share the information about these awards and competitions with your local universities/research facilities, high schools, friends and associates.  Encourage anyone you know in fields of life sciences and agriscience to enter the applicable competition.
Nominations are accepted online only.   Deadline extensions and websites are as follows:
Agriscience Awards
New Deadline:  February 12, 2013
Website: www.agriscienceawards.com

Life Sciences Awards
New Deadline:  February 26, 2013
Website: www.ccolumbusfoundationawards.org
If you have any questions, please contact Judith Shellenberger at (315-258-0090) or e-mail at judithmscolumbus@cs.com.

World Language Camp Scholarships
Concordia Language Villages has announced that scholarships are available for their 2013 summer youth (ages 7 – 18) immersion programs.  Some scholarships may include travel stipends. The Language Villages is a leader in immersion language and culture education for more than 50 years and offers 1, 2 and 4 week residential immersion summer camps in Arabic, Chinese, Danish, Swedish, French, German, Spanish, Italian, Korean, Japanese, Finnish, Norwegian, Russian, English, and Portuguese.  More information is available at www.ConcordiaLanguageVillages.org/scholarships

The deadline for most scholarships is February 28, 2013.