January 28 2013

Published: 2/11/2015 2:57 PM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, this Monday E-Mail combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Declaration of Participation FY 2014
• Digital Learning Day – February 6
• Social Studies Standards Update
• Kentucky Teacher – Reading, graduating, TOY highlighted
If you have questions about the specific items, please see the contact information for each item.
Also, remember to review the Items from the Outside Agencies section.
Items from KDE
Declaration of Participation for FY 2014
It is time for the Declaration of Participation Report to be completed by your district in accordance with the No Child Left Behind Act of 2001.  This report is used to identify the number of students enrolled in area private non-profit and home schools.  Federal programs participating in the Declaration of Participation are Title IIA - Teacher Quality and IDEA-B - Individuals with Disabilities Education Act (including ARRA funding).

In addition to the programs listed above, we have designed a separate form for the Title III - Limited English Proficient (LEP) and Immigrant Students program.  This form will be used to identify the number of Limited English Proficient students and the number of Immigrant students enrolled in area private non-profit and home schools.
Section A of the Title III - Limited English Proficient (LEP) and Immigrant Students form is the only collection tool being used to denote your district’s intent to participate in Title III - Limited English Proficient (LEP) and Immigrant Students program either directly or in a consortium.
You are asked to list all private non-profit schools and all home schools that are physically located in your school district’s geographic boundaries, not just those participating.  Include memberships of all private schools and all home schools, regardless of whether they will participate or are eligible to participate in the above programs in 2013-2014.  A grand total of the participants in each program is also required.  Do not include private schools or home schools located outside your district's boundaries that are required to be contacted for Title I services.  Because participating private school and home school membership data directly impacts the per pupil dollar amount allocated to the public school districts for Title III-LEP and IDEA-B, it is critical that these totals be accurate. Public school membership information is already on file in the Kentucky Department of Education (per School Data Forms) and should not be included.
According to federal law, only private schools having an official non-profit status are eligible to receive services under Title IIA, Title III-LEP and IDEA-B.  Beginning with school year 2001-2002 and following, any private school wishing to participate in such programs must have filed Articles of Incorporation with the office of the Kentucky Secretary of State as a non-profit corporation under KRS 273 or have received a letter from the Internal Revenue Service (IRS) granting them 501 (c) (3) status as a non-profit corporation (Home schools, by their nature, are considered non-profit.).  A signed assurance statement, verifying an official non-profit status, must be filed with the respective local educational agency (LEA) for each private school or home school wishing to participate in Title IIA, Title III-LEP, or IDEA-B.  (See the non-profit compliance statement on the Private, Non-profit (PNP) School Declaration of Participation for Title IIA and IDEA-B form located on the website.  Of the three compliance statements, a school official must have checked “no” for the first two and “yes” for the third in order to participate in any of the programs.  Just checking the program in which the school wishes to participate does not make the school eligible to participate.)
The signed individual Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title IIA, and IDEA-B forms and the Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title III-LEP forms are to be retained at your district office rather than copied and submitted to the Kentucky Department of Education.  Documentation that you have corresponded with private schools and home schools, physically located in your school district’s geographic boundaries, to offer them the opportunity to participate must be kept on file locally.  (Please copy the Private, Non-profit (PNP) School Declaration of Participation for Title IIA, and IDEA-B form and the Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title III-LEP forms as needed.)
We have made available the Non-Regulatory Guidance for Equitable Services to Eligible Private School Students, Teachers, and Other Educational Personnel under Title IX, Part E, Subpart 1-Private Schools.  This guidance is intended to assist local educational agencies and other entities in fulfilling their obligations, under Title IX, Part E, Subpart 1 of ESEA, to provide equitable services to eligible private school students, teachers, and other educational personnel, and under some programs, to parents.  This guidance does not impose any requirements beyond those in the law.  It is our hope that this guidance will be helpful to districts in meeting their obligation to Private Schools.  Your district is urged to print this document and share with all Federal Program coordinators and the Private School contacts.

By April 1, 2013
please return both completed Declaration of Participation Report forms indicating the public LEA’s intentions and summarizing the private and home schools’ Declarations of Participation forms to: 

If you have additional questions please contact either Tracy Billingsley (Title IIA 502-564-1979), Judy Howard (Title III-LEP 502-564-1979), or Chris Thacker (IDEA-B 502-564-4970). 

You may download all the forms at http://education.ky.gov/districts/fin/Pages/Additional-Federal-Grant-Information.aspx:
1. Declaration of Participation Report for Title IIA and IDEA-B (to be completed by district and returned to KDE)
2. Private Non-Profit/Home Schools Participation assurance Form (to be completed by Private Non-Profit/Home School and retained at district)
3. Instruction sheet for FY14 Declaration of Participation Form
4. Declaration of Participation Report for Title III-LEP/Immigrant (to be completed by district and returned to KDE)
5. LEP Private Non-Profit/Home Schools Participation Assurance Form (to be completed by Private Non-Profit/Home School and retained at district)
6. Instruction Sheet for the LEP Declaration Form
7. Immigrant and LEP Definitions
8. Title IX Part E Subpart 1 - Private Schools, Non-Regulatory Guidance - Equitable Services to Eligible Private School Students, Teachers, and Other Educational Personnel.
Digital Learning Day Promotion
Digital Learning Day is February 6, 2013! - Join the thousands of students, educators, parents and community members across the country who will be celebrating the second annual Digital Learning Day on February 6, 2013. On that day, everyone is encouraged to try a new digital tool or activity and to showcase their innovative uses of technology—but don’t wait to get started!  If your school is featuring examples of digital learning in the classroom on the school or district web site as part of Digital Learning Day, help us spread the word.
Please send the link and a few sentences about the activities highlighted on the web site to Grace Yeh at grace.yeh@education.ky.gov . On February 6 we will publish the link on our web site along with a brief description of your participation in Digital Learning Day.
Visit http://www.digitallearningday.org/splash for examples of activities, resources and ideas on how to get involved.
Social Studies Standards Update
The Social Studies Assessment, Curriculum, and Instruction (SSACI) collaborative, a consortium of 22 states/organizations, including Kentucky, convened by the Council of Chief State School Officers, is working to publish a new Framework for Social Studies in preparation for new standards.
SSACI is working to explicitly ensure that the Framework for Social Studies will support the Common Core English/language arts standards and is working to identify resources/criteria for resources that will support teachers in meeting both sets of standards. The anticipated completion date of the Framework for Social Studies is spring 2013. KDE will convene a standards revision/development team to identify standards that will align to/address the Framework for Social Studies in the summer of 2013. Look for details in the spring.
Kentucky Teacher - Reading, graduating, TOY highlighted
Kentucky Teacher, the Kentucky Department of Education’s award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of Jan. 28:
• “Reading is b-o-r-i-n-g”: It’s an all too familiar refrain heard from some students. Learn some strategies on how to get students engaged, excited and challenged by what they read.
• Keeping students in school is not always an easy task. Read about how schools are finding success in keeping their students on track for graduation with the help of KDE’s Persistence to Graduation Tool.
• Kentucky Elementary School Teacher of the Year Heidi Givens poses some questions that she hopes will begin discussion among educators about how best to serve deaf and hard-of-hearing students.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Kentucky Horse Park Literacy Program – opportunity for Kentucky Fourth Grade students (Attachment)

Attached is information regarding the Kentucky Horse Park Literacy Program.

Schools that are interested may enroll by clicking on the Application link in the PDF file.
Enrollment will be accepted on a first-come, first-served basis until the fourth grade program is at capacity.  Also, please note that for 2013 there is a scholarship fund to cover the costs of participation in the program for those schools that may not have funding to participate.  For those schools, their only expense would be the bus transportation to and from the Kentucky Horse Park on April 16.
For more information, please contact Candace Rose, Volunteer & Outreach Manager, Kentucky Horse Park Foundation, at (859) 259-4267 or via e-mail at Candace.Rose@ky.gov  or the website at www.kyhorsepark.com.

Governor’s School for Entrepreneurs Reminder
The deadline for applications to the first Governor's School for Entrepreneurs (GSE) is February 15. The three-week residential summer program gives creative students, working in teams, the opportunity to learn how to take an idea, turn it into a product or service, and develop a business around it. GSE will be held June 9-29 at Georgetown College. Kentucky students in 9th, 10th or 11th grade may apply as an individual or as a team of two or more. There is no cost to attend. To apply, students need to submit:
• a two minute video about their idea or desire to participate
• a completed application form
• two recommendations sent on your behalf
Visit the GSE website to learn more.

Railway Engineering (Attachments)
For those students that want to consider an exciting career in a growing industry, transportation and railway engineering may be the answer! The University of Kentucky is one of a few engineering schools in the U.S. offering significant technical specialization and study for the resurging Rail Mode of Transportation.  The Railroad Industry is hiring civil engineers.  Highly technically-oriented employment opportunities with very competitive salaries abound with numerous railway companies, engineering firms, governmental agencies, contractors, and other rail-related service industries.  Join the TEAM, climb ONBOARD.
UK offers “Pre-Engineering” as well as “Engineering” classes and programs in this exciting industry. These programs prepare students for job needs now and in the future. With the growing understanding of sustainable energy consumption, railroads are leading the way in the economical movement of goods and services across the nation.  Please reference the attached flyers for Pre- Engineering students and High School students.
For more information contact Dr. Jerry Rose at the University of Kentucky, College of Engineering jrose@engr.uky.edu.

Doodle 4 Google
Doodle 4 Google is an annual competition for students, grades K-12, and is now open for submissions. Students are asked to use their artistic talents to think big and redesign the Google homepage logo for millions to see. This year the theme is “My Best Day Ever…” Fifty talented state finalists (one from each state) will be selected and travel to New York City to celebrate their achievements. The grand-prize winner will be decided by a public vote. The winner will get to see their doodle on the Google.com homepage and receives a $30,000 scholarship for college. Additionally, their school will receive a $50,000 technology grant. All 50 finalists will have their work displayed at the American Museum of Natural History in New York City and receive prizes for their talent and creativity. Submissions close March 22.  Learn more on the Doodle4Google website.

Junior Historical Society Conference and State History Day Contest
The 51st Annual Kentucky Junior Historical Society Conference (KJHS) will be held April 26-27, at the University of Louisville. To attend the KJHS Conference, students must be registered KJHS members.

The state History Day contest will be held in conjunction with the conference. Students planning to compete at the state level must first compete at a district level contest.
• District 1 & 2, Kentucky Wesleyan College, Owensboro, March 23
• District 3, duPont Manual High School, Louisville, March 9
• District 4, No contest location, compete at District 2 or 3 contest
• District 5, Eastern Kentucky University, Richmond, March 16
• District 6, Northern Kentucky University, Covington, March 2
• District 7, Morehead State University, Morehead, March 2
• District 8, Southeast Kentucky Community and Technical College, Cumberland,
March 29
To find out where your students should participate, please see this map.
Organizers are in need of judges for any of the above contests, but particularly for the District 3 & 6 contests and the state contest. Judges must commit to availability from 8 a.m.-1 p.m. for any contest. They will receive training and lunch.
If you are interested or would like to know more about any of the above information, please contact cheryl.caskey@ky.gov or (502) 564-1792, ext. 4461.

AppLE (Appalachian Leaders in Education) Awards
The nomination deadline for AppLE (Appalachian Leaders in Education) Awards has been extended through Feb. 28. Nominations will be accepted from Forward in the Fifth’s 45-county primary service area in Southern and Eastern Kentucky.
The AppLE Awards recognize leaders in education, including local parent and student groups, who have made significant contributions to promote and support education in their home communities and throughout the region.
This year’s AppLE Award nominations will be accepted in the following four award categories:
  • Educators
    • Early childhood (daycare, Head Start, and preschool programs)
    • K-12 administration (superintendent, district office staff, principals, counselors)
    • K-12 teachers
    • K-12 support staff (bus drivers, cafeteria, Family Resource/Youth Services, librarian, custodial staff)
    • Higher education (all positions)
  • Business/community leaders or community organizations
  • Parents or parent groups
  • Students or student groups
For more information, visit www.fif.org/awards for a detailed description of each of the 2013 AppLE Award categories, eligibility requirements, and nomination forms or call (606)677-6000.
Nomination forms may be submitted online or by mail by February 28.