January 6 2014

Published: 2/20/2015 9:28 AM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Superintendent Evaluation Report Update
• STEM Program Grant Opportunity
• KOSSA Testing Deadlines
• Senate Bill 97 Update
• PGES Webcast
• Operation Preparation Update (Attachment)
• Nominations for Dr. Johnny Grissom Award due January 15 (Attachment)
• 2014-2015 SEEK Trend Web Form Available
• Healthy Nutrition Environment in Schools (Attachment)
• Restraint and Seclusion Documentation
• Save the Date for the TALK Conference (Attachment)
• Kentucky Teacher – Education and the General Assembly; Teacher quality; Some of our favorite things
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Superintendent Evaluation Report Update
Thank you to all Kentucky superintendents for submission of the Superintendent Evaluation Report in ASSIST. Commissioner Holliday’s request for this information is intended for verification of conversations between Kentucky superintendents and their respective boards of education on several important topics. These conversations about plans for improvement in the areas of student achievement, budget, and facilities are exactly the kinds of meaningful conversations that keep Kentucky schools moving forward in pursuit of every child reaching proficiency and college- and career-readiness.  Great job superintendents!

STEM Program Grant Opportunity
The Office of Career and Technical Education (CTE) has received a grant from the National Partnerships in Equity (NAPE) to provide technical assistance and professional development to districts to work with non-traditional students in the STEM programs.  Applications for the professional development grants will be sent from NAPE to the district CTE coordinator tomorrow, January 7. For any questions regarding the application, contact Karla Tipton at (502) 564-4286 or karla.tipton@education.ky.gov.

KOSSA Testing Deadlines
Please be aware of the following deadlines relative to KOSSA testing. Failure to provide the following information will have an impact on career-readiness opportunities for students. Deadlines will not be extended due to inclement weather.

• January 6 – KOSSA Testing Accommodations Requests are due.
• January 15 – All Preparatory Students must be identified in TEDS to be eligible to test. Confirm with your local TEDS Coordinator that this work has been completed prior to the deadline. No students can be added for KOSSA testing in 2014 following this date.
• January 15 – Building level KOSSA Test Coordinator must be identified online: https://www.surveymonkey.com/s/KOSSAContacts1314.
• February 1 – March 31 – KOSSA Testing Window

Senate Bill 97 Update
As of today, 140 out of the 173 school districts in Kentucky (see map) have raised the compulsory school age to 18. Senate Bill 97 (2013) allowed districts to pass a policy keeping students in school until they graduate or turn 18. In just six months, nearly 80 percent of Kentucky districts have raised the dropout age from 16 to 18 starting in 2015.  Congratulations to those school boards and districts that have taken this action in the best interest of their students. Under the provisions of the bill, the compulsory school age of 18 will take effect in all remaining districts no later than the 2017-18 school year. I encourage all districts to start planning for this transition as soon as possible.

PGES Webcast
The next PGES webcast is scheduled for 3 p.m. ET on Wednesday, Jan. 15. This webcast, previously scheduled to air on Dec. 13, will provide specific information on scaling the PGES work to full implementation, a pilot implementation check-in, an overview of new features to be released in EDS, and addressing frequently asked questions from the field. The live webcast may be viewed via mms://video1.education.ky.gov/encoder3a. This webcast and all archived KDE webcasts can be found on the KDE Media Portal.

Operation Preparation Update (Attachment) 
We are a little less than two months away from Operation Preparation 2014 and schools and districts are busy planning and recruiting volunteers for their March events.  The majority of our districts are participating (see updated map (attached) in this college/career-readiness activity.  It is a great way to engage students, their parents and the community in schools.  I look forward to another successful year getting students thinking about their futures and more importantly planning for their futures.  For more information or questions, contact Jennifer Smith, Jennifer.smith@education.ky.gov.

Nominations for Dr. Johnny Grissom Award due January 15 (Attachment)
This is a reminder that the Kentucky Board of Education will soon be announcing the fifth annual Dr. Johnnie Grissom Award.  This award will be given to a Kentuckian or a Kentucky organization to honor outstanding dedication to improving student achievement and for closing the achievement gap.
The Board invites your nomination(s) on the attached form.  Because nominations may come from both organizations and individuals, additional copies of the form may be made and distributed throughout your membership/board.  Notice that in addition to completing the nomination form, a brief narrative of 500 words or less describing how the person or organization has exhibited leadership, commitment and service to promoting high student achievement and closing the gap for all Kentucky children at the school, community and/or state levels must be submitted to Kentucky Board of Education Chair Roger Marcum no later than January 15, 2014
Thank you for your assistance in identifying and recognizing candidates/organizations that exemplify the characteristics of the late Dr. Johnnie Grissom.
If there are questions about the nomination process, contact Mary Ann Miller at (502) 564-3141 or via e-mail at MaryAnn.Miller@education.ky.gov.

2014-2015 SEEK Trend Web Form Available
The 2014-2015 SEEK Trend web form is now available for your district’s submission. This data will determine 2014-2015 SEEK Forecast payments beginning in July 2014. The form will be available through January.  If no information is provided by your district, KDE will use the trended numbers for your inputs.
If you have questions, please contact Sarah Aitken (sarah.aitken@education.ky.gov) or Renee Thomas (renee.thomas@education.ky.gov) at (502) 564-3846 ext. 4412 or ext. 4454.

Healthy Nutrition Environment in Schools (Attachment)
Please see the attached jointly signed letter from U.S. Secretary of Agriculture Thomas J. Vilsack and U.S. Secretary of Education Arne Duncan discussing ways to ensure a healthy nutrition environment in schools.  Please contact Sue Bartenfield in the Schools Branch, Division of School and Community Nutrition at sue.bartenfield@education.ky.gov, if you have questions.

Restraint and Seclusion Documentation
As of the beginning of the 2013-2014 school year, districts were required by 704 KAR 7:160, The Use of Physical Restraint and Seclusion in Public Schools to begin capturing and reporting data on the use of physical restraint and seclusion.  To facilitate this process, KDE developed within Infinite Campus (IC) a custom tab for restraint and seclusion, labeled Restraint and Seclusion, and established two new state resolution codes in the Behavior Management Tool, SSP7: Restraint and SSP8: Seclusion. 
Data must initially be entered within the Behavior Management Tool of IC.  When a resolution to a behavior event is entered in IC, a Resolution ID is auto-generated.  If the resolution used by the district is one of physical restraint (SSP7) or seclusion (SSP8), data must also be entered in the Restraint and Seclusion custom tab.  The Restraint/Seclusion tab contains the data elements required by the regulation.  It is very important that the data from this tab connects with the data from the behavior detail. 
The Resolution ID is the primary data element that will connect the data entered on the Restraint/Seclusion custom tab to the data entered on the Behavior Detail.  The Resolution ID, as generated in the Behavior Resolution, must be entered manually into the Resolution ID field of the Restraint and Seclusion custom tab to connect these data to the behavior record.  The Resolution ID must be correctly copied from the Behavior Management Tool and entered into the Restraint/Seclusion tab in order for districts to generate a student level custom report.  Completion of this important step also ensures that all data required by the regulation is captured within IC. 
KDE has recorded a Lync session detailing the manual entry of the resolution ID on the Restraint and Seclusion tab and where to find the auto-generated resolution ID in the Behavior Management Tool.  The Lync recording has been posted to KDE’s Safe Schools Data Collection and Reporting website and is also posted to KDE’s Use of Physical Restraint and Seclusion website.
Please distribute this notification and link to the Lync session to the appropriate staff in your district responsible for behavior and restraint and seclusion data entry.  If you have additional questions, please feel free to contact Gretta Hylton or Windy Newton

Save the Date for the TALK Conference (Attachment)
Attached is a flyer asking that you save the date for the June 16-17, 2014 TALK Conference.

Kentucky Teacher - Education and the General Assembly; Teacher quality; Some of our favorite things
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of Jan. 7:
• The 2014 General Assembly gets underway this week. Tracy Goff-Herman, KDE’s legislative liaison, gives an overview of the expected hot topics and KDE’s budgetary wish list.
• Education Commissioner Terry Holliday shares some thoughts on two recent reports tied to college- and career-readiness and teacher quality.
• KDE photographer Amy Wallot shares some of her favorite images and assignments from her 2013 school visits.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Martin Luther King Celebration
You are cordially invited to the annual Martin Luther King Jr. Celebration at 4 p.m. ET on Thursday, Jan. 16 at the Thomas D. Clark Center for Kentucky History in Frankfort. The celebration is open to the public and will include food, entertainment, speakers and award presentations for the Martin Luther King, Jr. Citizenship Award and King Awards for winners of the K-12 student art and essay contests. Click here for 2014 awards information and list of winners.  The contests and celebration are sponsored by the Martin Luther King, Jr. State Commission and the Governor’s Office for Minority Employment.

Writing Mini-Conference
The Kentucky Department of Education and the Louisville Writing Project are sponsoring a writing mini-conference on Saturday, January 24 at the University of Louisville.  Topics include Meeting all P-12 Kentucky Core Academic Standards in all content areas and a special science writing strand. Click here for more information and a registration form.

Mini-grants available to increase girls' interest in Science, Technology, Engineering and Math (STEM)
The Kentucky Girls STEM Collaborative, a statewide initiative to encourage girls to pursue careers in science, technology, engineering, and math (STEM), is currently offering mini-grants of up to $1,000. Teachers, community groups and other organizations committed to collaborating, informing and motivating girls are encouraged to apply. The grants are funded in collaboration with the Kentucky National Science Foundation (NSF) Experimental Program to Stimulate Competitive Research (EPSCoR) and National Aeronautics and Space Administration Kentucky Space Grant Consortium (NASA KY).  Priority will also be given to programs reaching out to underrepresented girls in STEM, such as girls with disabilities and girls from diverse populations.
Applications for the grants are being accepted from January 7-30 and are available at:  http://www.ngcproject.org/mini-grants.  For more information see the website for the National Girls Collaborative Project: http://www.ngcproject.org/mini-grants.  

Teaching Youth about Climate Change
Talking about climate change can be difficult and having the right framework and activities that link our behaviors with our impact on the planet, as well as strategies to fight it, are powerful ways to get youth engaged and involved. Come learn more about climate change, its causes, and how you can support youth in becoming more empowered to care for the planet through engaging, fun, hands-on activities. Join us from 9:30 a.m. – 3 p.m. on Thursday, January 23 for a free, one-day workshop sponsored by the Cooperative Extension Service of Kentucky State University and the University of Kentucky, as well as the Kentucky Division for Air Quality. The training will be held at Kentucky State University’s Center for Sustainability of Farms and Families at 1525 Mills Lane in Frankfort, located off of Hwy 127 South. Lunch will be brown bag, so please bring your meal! To register, call Jennifer Hubbard-Sánchez at KSU at 502-597-5813 or at jennifer.sanchez@kysu.edu. Space is limited so register soon!

School Awards competition
The Coalition of Schools Educating Boys of Color (COSEBC)  announces the third annual COSEBOC School Awards designed to celebrate schools demonstrating success in educating boys and young men of color.  This year the COSEBOC School Awards will be focused on schools educating preK-6 grade students.  COSEBOC Award-winning schools will receive a $10,000 unrestricted grant and their promising practices will be featured at the Gathering of Leaders, April 24-26, 2014, in Jackson, Mississippi. In addition to focusing on pre K-6 grade schools, this year's process has been streamlined to facilitate applicants. The application, guidelines and forms are available on our website. Interested schools should review the guidelines and complete the application process by January 20, 2014.   For initial questions about this process contact mdorbu@coseboc.org or 1-855-COSEBOC, Ext 7.
Read about the 2012 COSEBOC School Award winners

Read about the 2013 COSEBOC School Award winners  

State of Florida to Host Academic Tournament
The State of Florida is hosting an academic tournament for students across the United States, the National Tournament of Academic Excellence (NTAE). The tournament will be held at the Convention Center of Walt Disney World’s Contemporary Resort in Lake Buena Vista, Florida on June 14 – 16, 2014.
The NTAE showcases the excellence of the U.S. educational system and rewards individual scholastic achievement of student participants. The tournament hosts teams from many states, as well as teams from the District of Columbia, Guam and the U.S. Virgin Islands. This is a highly academic national high school competition modeled after Florida's statewide tournament. Each team consists of six students (four players and two alternates) and one coach. Students enrolled in grades 9-12 during the school year are eligible.  As many as six teams may compete against each other in one competition. This is not a quick response, trivial pursuit contest. Instead, it is a slower-paced tournament in which players are asked questions from the areas of mathematics, science, language arts, social studies, the fine arts, world languages (French and Spanish) and technology. The questions are written by educators from high schools and colleges throughout the nation.
To participate in this event, please complete the attached contact form and return to Lisa W. Rawls, Academic Competitions Coordinator. If you require additional information, please see the attached memo from Pam Stewart or please feel free to contact Lisa by phone at 863-968-5168 or e-mail her at lisa.rawls@polk-fl.net. Information can also be found online at http://www.academic-challenge.org/ntae/index.html
Applications available for the 2014-15 Kentucky Reading Project
For the fifteenth year, the Collaborative Center for Literacy Development (CCLD) is sponsoring the Kentucky Reading Project (KRP), a professional learning initiative for K-5 public school teachers.  KRP is a yearlong graduate-level course focused on best practices in research-based literacy instruction.  Literacy faculty at each of the eight state universities provides instruction for the class.  The National Center for Family Literacy also provides one day of training in family engagement in literacy.
Teachers who participate in KRP will receive a stipend, professional resources, and graduate credit (if desired) upon completion of the course in May 2015.  There is no cost to the participant, the school, or the district. Information and applications will be available on CCLD’s website at www.kentuckyliteracy.org after January 1, 2014.  You may also contact Cary Pappas at cary.pappas@uky.edu or 859-257-6118.

Clean Tech Competition
The Clean Tech Competition is a global research and design challenge for student ages 15-18 that promotes educational trends towards student-led, project-based learning. 

This year’s theme, “A Solution to Pollution”, challenges teams of student innovators to design a clean technology solution to this real-world problem.  Students will work in teams to research a specific issue and design a solution.  Finalist teams will then be given a stipend and paired with an expert mentor to turn their idea in to a prototype.
For information on how to register, go to the Clean Tech Competition website at www.cleantechcompetition.org

2014 Law Day Art Contest - Entry Deadline:  March 7, 2014
The American Bar Association Young Lawyers Division invites high school students to participate in its Law Day Art Contest for a chance to win prizes. The contest is the perfect opportunity for teenage history buffs and aspiring artists alike to put their skills to work.
Details (download a flyer for distribution):
Theme: American Democracy and the Rule of Law: Why Every Vote Matters
Eligibility: All U.S. students grades 9 through 12. Group and individual entries welcome.
Entry Deadline: March 7, 2014

Students should create an art piece that can be represented in two dimensions (including, but not limited to, drawings, paintings, films, photographs, graphic novels, comics etc.) that highlights the theme “American Democracy and the Rule of Law: Why Every Vote Matters.” The submission must comply with the terms of the Law Day Art Contest Rules which may be found on at www.ambar.org/lawday.
Recognition and Awards:
Runners-up for both the individual and team categories will receive prizes with a value not to exceed $250 and winners for both the individual and team categories will receive prizes with a value not to exceed $750.
If you have any questions or comments, please contact YLD Office Administrator, Tara Blasingame.