July 21 2014

Published: 7/22/2014 1:15 PM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
 
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Potential Common Core pushback in Kentucky
• Kentucky Global Schools Network: Learn and Launch Grants RFA – Revision
• FY 2014 Financial Audit Contracts
• Non-Traditional Instruction Application Q & A
• District Textbook Coordinators
• PD 360 helps staff meet compliance learning requirements
• Spanish Visiting Teacher Program 2014-2015 (Attachment)
Kentucky Teacher – Student ownership helps students succeed; Making it real
 
Also, take a look at the items under the section titled “Items from Outside Agencies”.
 
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
 
Potential Common Core pushback in Kentucky
On Tuesday, July 22, conservative commentator Glenn Beck will be airing a live event, called We Will Not Conform, in several movie theaters in Kentucky and across the country. It will be broadcast again on July 29. According to the website, the goal is for participants in theaters to interact with each other and develop tangible strategies for sending a “wake-up” call to Common Core supporters. If you receive questions as the result of this event, we encourage you to be proactive in sharing informative and accurate resources about the Common Core State Standards, known in Kentucky as the Kentucky Core Academic Standards. This will ensure that parents, teachers and the general public are getting factual information about standards at the same time.
 
 
More information on the adoption of the standards in Kentucky is available here.

Kentucky Global Schools Network: Learn and Launch Grants RFA - Revision
The revised RFA is now posted on the KDE Competitive Grants webpage.
 
Correlations between the Weak and Strong columns in the Prompts required a few clarifications, and they have been made.  Additionally, one additional scored bullet was added to each of Prompts 2 and 4.  The total points available for the RFA are now 100.  
 
Applications are due August 15, with notification of awards on or around September 15. We anticipate being able to fund approximately 13 projects.
 
FY 2014 Financial Audit Contracts
On June 19, 2014, the State Committee for School District Audits approved the submitted FY 2013-2014 audit contracts. The approved and signed audit contracts have been posted to the Kentucky Department of Education (KDE) website listed below. Please continue to check the website for additional approved audit contracts.  The districts’ FY 2013-2014 payment registers will be available through this website at the end of July 2014.  Please allow the auditor into the district to begin preliminary audit work at the earliest possible date. Many audit procedures can be done before the books are closed.
 

A. Obtaining quality audits by the November 15, 2014 deadline greatly depends on district staff. The audit contract states the following: “COMMITTEE will consider Audit Extension Requests submitted by ACCOUNTANT prior to October 1, 2014.  Provided the COMMITTEE determines the delay is unavoidable, and due to factors beyond the ACCOUNTANT’S control, the COMMITTEE may allow for the audit to be submitted without penalty to KDE after November 15, 2014.”  You are encouraged to work with the auditor in scheduling the work to be done, ensuring that needed personnel, reports and supporting documentation are available.
 
Please remember the district and/or auditor is responsible for submitting the following items to KDE:
 
• The auditor is responsible for submitting the bound and electronic Audit Report including the management letter along with response(s).
• The district is responsible for submitting a Statement of Certification along with the audited Annual Financial Report (AFR).
 
In addition, the district is responsible for withholding 10 percent of the audit fee if the audit report is not completed and submitted in accordance with the audit contract deadline and requirements.

If you have any questions, please contact Melissa Sullivan at melissa.sullivan@education.ky.gov or (502) 564-3846, ext. 4415.
 
Non-Traditional Instruction Application Q & A
The Division of Innovation and Partner Engagement will be conducting an on-line session through LYNC on Wednesday, July 30, 10:00 a.m. (ET) for the purpose of answering questions about the Non-Traditional Instruction Program outlined in HB 211 (2014 Enacted). 
 
If you have questions or need clarification on the program, please have staff join the LYNC meeting.  If you are interested in joining the LYNC meeting on July 30, please contact Beth Peterson at beth.peterson@education.ky.gov or at 502-564-4201, ext. 4830.

District Textbook Coordinators
If you have a new district textbook coordinator this year, please send his/her name to Kathy Mansfield, Library Media/Textbook Consultant at Kathy.mansfield@education.ky.gov.  She will add it to the district textbook coordinator distribution list so that your district receives textbook adoption updates.
 
PD 360 helps staff meet compliance learning requirements
Did you know PD 360 is the easiest and quickest way for your teachers to meet their beginning of the year compliance learning requirements? Best of all, you already have access to it.
 
Examples of compliance topics found in PD 360:
• Bloodborne Pathogens
• Bullying
• Child Abuse and Neglect
• Copyright
• Emergency Preparedness
• Internet Safety
• Sexual Harassment
• Slips, Trips, and Falls
• Suicide Prevention and more
 
Viewing the compliance resources is simple!
1. Log in to ciits.kyschools.us.
2. Click the green PD 360 & Common Core 360 icon on the left.
3. Click Resources in the upper left-hand corner, then select Videos.
4. Scroll down the filters on the left to Topics and select Compliance.
5. Click the video you wish to view.
 
PD 360 comes with robust tracking and reporting so you can know exactly which teachers have completed specific PD—and how much of it they have completed.
 
For questions and additional information about free compliance courses for your district, please call the School Improvement Network at 855-KY-SINET or (855) 597-4638.

Spanish Visiting Teacher Program 2014-2015 (Attachment)
Attached is Kentucky Department of Education information regarding the Spanish Visiting Teacher Program for 2014-2015.
 
Should you have any questions about the program, please contact Phillip Shepherd at phillip.shepherd@education.ky.gov or via telephone at (502) 564-2106, ext. 4215.
 
Kentucky Teacher - Student ownership helps students succeed; Making it real
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
 
Here’s a look at what’s coming in Kentucky Teacher the week of July 21:
• It isn’t easy to get all students to care about their school performance, but Franklin-Simpson High School has found a way. Read about the school’s new monitoring program and how it is helping the school focus on improving achievement gaps.

• In his weekly commentary, Commissioner Terry Holliday reminds everyone to “Make It Real” – to avoid getting caught up in the semantics of the standards and losing sight of the real challenge:  getting ALL students ready for college/career so they can earn a living wage.

Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
 
We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
 
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
 
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.
 
New DAC training scheduled July 30
The Kentucky Association for Assessment Coordinators’ (KAAC)-sponsored training for new District Assessment Coordinators will be held this summer on July 30 at the Indiana Wesleyan University Louisville Education and Conference Center, 1500 Alliant Avenue, Louisville. The targeted audience is the new DAC; however, relatively inexperienced DACs also may register for the training.
 
Click here to register.

Kentucky State Fair (KSF) Education Program
The Kentucky State Fair, August 14-24, has a great way for you and your students to kick-off the 2014-15 school year. The KSF Education Program is presenting the following thematic exhibitions: Kentucky Pioneer Homestead, War of 1812 Bicentennial and Civil War Sesquicentennial and the return of Discovery Farm sponsored by Kentucky Pork Producers. 
 
A full schedule of activities, student worksheets and post-tour lesson plans are planned to complement Kentucky’s academic standards. As students and teachers experience “the ultimate field trip,” they will no doubt be surprised by what they learn on this fun adventure at the Kentucky State Fair. For additional information, please visit our website at www.kystatefair.org.
 
A special discounted admission is available to school groups booked and confirmed in advance. The admission is $2 per student, teacher or chaperone accompanying your group. You can book your field trip online at www.kystatefair.org (click on Education and then Field Trip Program) or download a booking form and fax or mail it in. If you are interested in scheduling a field trip to the Fair, please fill out a booking form and get it to us by August 1.
 
For more information, or if you have questions, please contact the KSF Education Program by phone at (502) 367-5201 or via e-mail at schooltours@ksfb.ky.gov.

KASC Conference registration now open
The annual Kentucky Association of School Councils (KASC) conference brings together teachers, parents and school administrators from across the state to focus on what's working in Kentucky schools.  Please join us September 16-17 at the Galt House in Louisville for the 2014 fall conference, Shared Leadership: Connect, Engage and Achieve. EILA conference credit is available.
 
Pre-Conference will be Monday, September 15, featuring Teacher PGES Implementation Tools and for principals only, SBDM for Effective Principal Leadership (not for SBDM credit).
 
For more information on the conference, including registration information, check out the KASC conference page.

Continuous improvement workshop offered
The Carnegie Foundation for the Advancement of Teaching is looking for educators with an interest in using continuous improvement as an approach to solving problems in education.  This will be the focus of the foundation’s next Explorers’ Workshop, September 18-19, at the Carnegie Foundation Headquarters in Stanford, CA.
 
The field of education has struggled to find ways to efficiently and effectively link new knowledge and to organize and lead an array of continuous improvement processes to solve practical problems. Networked Improvement Communities (NICs) provide the necessary organizational structure for the diverse expertise needed to solve problems that plague our nation’s colleges and schools.
 
Carnegie’s Explorers’ Workshop offers a first engagement with the ideas of improvement science pursued in the context of Networked Improvement Communities (NICs). Lasting two days, it offers an introduction to NIC initiation, highlighting the role of problem definition and specification, systems analysis and the core functions served by a network hub, as well as an overview of improvement science including measurement and analytics, change theory, and testing. The workshop is intended for those interested in, but not yet familiar with or deeply engaged in, working as a NIC. We encourage people to participate in small teams of two to seven members working on a shared core problem of education practice.
 
Register now or visit the Explorers' Workshop website for more information about the event.

Support for improving the places where students learn
High-performing education facilities enhance student achievement, promote health and safety, reap cost savings, and foster positive community engagement. The Education Facilities Clearinghouse (EFC) collects and disseminates resources on effective practices for safe, healthy and high-performing education facilities via a dedicated website, free technical assistance and training services.  The EFC serves public schools throughout the United States with special emphasis on underserved schools and/or districts. Please visit www.efc.gwu.edu for more information!
 
The EFC is a program of The George Washington University and the Graduate School of Education and Human Development and is funded by the U. S. Department of Education.

Space still available for K-12 Standards and Assessment Conference
This week, the University of Kentucky's Partnership Institute for Math and Science Education Reform (PIMSER) is hosting a conference for educators and leaders across Kentucky on implementing standards in K-12 classrooms.
 
The fourth annual "Meeting the Challenge" Conference will take place July 22-24 at the Embassy Suites in Lexington, bringing in world-class presenters from across the U.S. and Australia. The program focuses on helping teachers and leaders implement standards in their classrooms, schools or districts; and on helping higher education faculty understand the needs of K-12 education and adapt curriculum and programs accordingly.
 
Presenters include Greg Yates, a cognitive psychologist and author; Laurie Henry, of the UK College of Education; Gene Wilhoit of the National Center for Innovation in Education; and authors Page Keeley and Ted Hull.
 
Specific topics they will address include:
• Why don’t students like learning at school?
• The importance of the classroom environment
• Expertise in classroom teaching
• Acquiring basic academic and complex skills
• Feedback, effort and valuing
• Math, science assessment, literacy and social studies
 
The conference sessions are hand-selected and intentionally planned to meet the needs of teachers and leaders working to implement standards and effective assessment practices. Sessions are designed around the implementation challenges that districts are experiencing with distinctive features such as smaller, intimate sessions and time for personal interaction with presenters.
 
For more information and ways to get involved visit, go to http://www.uky.edu/pimser/.