July 28 2014

Published: 2/12/2015 10:13 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Reporting requirements for achievement gap due October 1
• Non-Traditional Instruction Application Q & A
• Information on using KISTA Financing as a KSBIT payment option (Attachment)
• Kentucky Global Schools Network: Learn and Launch Grants RFA – Update for Q & A
• Diabetes Management and Insulin Administration Training Resources Now Available
• Fall ILP trainings for district/school administrators, teachers and counselors
• Guidance for districts on communicating about student data privacy
• Kentucky Continuous Improvement Summit
• PD 360 helps staff meet compliance learning requirements – PLEASE SHARE WITH TEACHERS
Kentucky Teacher – Hands-on science learning highlighted
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Reporting requirements for achievement gap due October 1
Pursuant to KRS 158.649, reporting requirements for achievement gap shall be submitted by October 1 of each year. This report will be completed through ASSIST beginning August 4, 2014 and continuing through the required submission date of October 1, 2014. The task will require schools to complete a short diagnostic that addresses achievement gap and update their GAP goals in ASSIST.
The statute requires that the principal shall convene a public meeting to present and discuss the plan for closing the achievement gap prior to the submission to the superintendent and local board for review. The local board of education shall review, in a public meeting, the portion of each school’s Comprehensive School Improvement Plan (CSIP) addressing the activities and schedule to reduce achievement gaps if a district has more than 20 schools. This can be a consolidated district report in accordance with KRS 160.340 (3)(b).
Instructional guidance for the completion of this work is forthcoming and will be posted prior to the August 4, 2014 start date.
Questions on this matter can be directed via e-mail to Ginger.Kinnard@education.ky.gov or via phone at (502) 564-3791, ext. 4048.

Non-Traditional Instruction Application Q & A
The Division of Innovation and Partner Engagement will be conducting an on-line session through LYNC on Wednesday, July 30, 10:00 a.m. (ET) for the purpose of answering questions about the Non-Traditional Instruction Program outlined in HB 211 (2014 Enacted). 
If you have questions or need clarification on the program, please have staff join the LYNC meeting.  If you are interested in joining the LYNC meeting on July 30, please contact Beth Peterson at beth.peterson@education.ky.gov or at 502-564-4201, ext. 4830.

Information on using KISTA Financing as a KSBIT payment option (Attachment)
Please find attached a letter from Jack Moreland, President of the KISTA Board, regarding the financing options available for payment of the KSBIT assessments.  If any superintendent has questions, contact information is included in the letter. Also, each superintendent should expect to receive additional information related to financing options in the mail. 

Kentucky Global Schools Network: Learn and Launch Grants RFA – Update for Q & A
To address follow-up questions from the technical training session, the Kentucky Department of Education (KDE) will accept questions until 4:00 p.m. (EDT) on Wednesday, July 30, 2014.  All questions should be sent to kderfp@education.ky.gov.
After this deadline, no additional questions will be accepted.  The Q & A will be posted with the RFA on the KDE Competitive Grants webpage   Applications are due August 15, 2014 with notification of awards to occur on or around September 15, 2014.  At this time, we anticipate funding approximately 13 projects as a result of this RFA.
Diabetes Management and Insulin Administration Training Resources Now Available
A new webpage has been added to the KDE Health Services Website:  Diabetes Resources and Training. This webpage contains resources that may be used when training nonmedical school personnel on diabetes management and insulin administration (per HB 98 changes to KRS 156.502 and KRS 158.838). 
Please contact Karen Erwin, at Karen.Erwin@education.ky.gov or (502) 564-5279, ext. 4457, if you have any questions about the information on this webpage.

Fall ILP trainings for district/school administrators, teachers and counselors
Individualized Learning Plan (ILP) trainings are being offered throughout the month of September and early October 2014. The ILP is designed to help students with career and education exploration activities, set career and life goals, research scholarships, build resumes and much more.
The ILP is a powerful tool for helping students reach college and career readiness goals. District and school administrators, classroom teachers and school counselors are encouraged to attend the training to see how the ILP supports college and career readiness.  This training will involve more discussion and ideas of how the ILP can be incorporated throughout the school setting. Updates and changes to the ILP also will be discussed.
For training dates and to register, please click here. For more information, please contact Jennifer Smith at Jennifer.smith@education.ky.gov.

Guidance for districts on communicating about student data privacy
The U.S. Department of Education has new guidance for schools and districts on how to keep parents and students better informed about what student data is collected and how it is used. The new guidance recommends that schools and districts provide parents with information, such as:
• What information are you collecting about students?
• Why are you collecting this information?
• How is the information protected?
• Do you share any personal information with third parties? If so, with whom and for what purpose(s)?
• Who should parents contact if they have questions about your data practices?

To respond to parental inquiries, the guidance recommends that schools:
• Keep the lines of communication open.
• Review parental questions, concerns and suggestions in a thoughtful and careful manner.
• Respond to parental or student requests in a timely manner.
• Periodically review old inquiries and resolutions to evaluate and improve communication and transparency efforts.
The guidance also advises schools to make information about their student data policies clear, consistent and easy to find on their public website.
The Department’s Family Policy Compliance Office (FPCO) also has announced a new companion website that includes a variety of resources and information regarding the federal laws FPCO administers, and to help keep the public informed about the privacy and use of student records. The new site, http://familypolicy.ed.gov, is aimed at being more user-friendly to help school officials, parents and students find the information they are seeking.
For more information on the work of the Family Policy Compliance Office, see its website here.

Kentucky Continuous Improvement Summit
Register now for the Kentucky Continuous Improvement Summit, Sept. 23-23, 2014 at the Lexington Convention Center.
The keynote speaker will be internationally-renowned education speaker and consultant, Principal Baruti Kafele, one of the most sought-after speakers for transforming the attitudes of at-risk student populations in America. A best-selling author, Principal Kafele is a leading authority on professional development strategies for creating a positive school climate and culture, transforming the attitudes of at-risk student populations, and school leadership development.
Ken Draut, Kentucky Department of Education, will present two breakout sessions on Monday, September 22, 2014, that provide an update on the latest assessment and accountability information. Specific topics include the upcoming 2013/14 score release, the test schedule for the year, test security and practices, and discussion of both changes to the current accountability system and future thoughts about assessment with Districts of Innovation.
Follow #KYCIS2014 for further updates and announcements!

PD 360 helps staff meet compliance learning requirements – PLEASE SHARE WITH TEACHERS
Did you know PD 360 is the easiest and quickest way to meet beginning-of-the-year compliance learning requirements? Best of all, you already have access to it.
Examples of compliance topics found in PD 360 include:
• Bloodborne Pathogens
• Bullying
• Child Abuse and Neglect
• Copyright
• Emergency Preparedness
• Internet Safety
• Sexual Harassment
• Slips, Trips, and Falls
• Suicide Prevention and more
Viewing the compliance resources is simple:
1. Log into ciits.kyschools.us.
2. Click the green PD 360 & Common Core 360 icon on the left.
3. Click Resources in the upper left-hand corner, then select Videos.
4. Scroll down the filters on the left to Topics and select Compliance.
5. Click the video you wish to view.
PD 360 comes with robust tracking and reporting so you can know exactly which teachers have completed specific PD—and how much of it they have completed.
For questions and additional information about free compliance courses for your district, please call the School Improvement Network at 855-KY-SINET or (855) 597-4638.
Kentucky Teacher - Hands-on science learning highlighted
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.

Here’s a look at what’s coming in Kentucky Teacher the week of July 28:
• The Kentucky Core Academic Standards in science promote problem-solving skills, deeper thinking and greater understanding of science concepts. Read about a partnership between teachers at Glen Marshall Elementary School (Madison County) and Eastern Kentucky University professors that is taking students out of their classroom and into the wetlands for authentic science learning.
• Commissioner Holliday shares research on teacher turnover and its impact on student performance.
• In her latest column, Kentucky Middle School Teacher of the Year Melanie Trowel calls on educators to examine how their own beliefs may be affecting how they view their students.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you, too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.
Items from Outside Agencies
PLEASE NOTE:  Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.
Kentucky Environmental Education Council (KEEC) seeking broad public input for Kentucky’s 2015-2020 environmental education master plan (Attachment)
Attached is the KEEC press release for regional environmental education master plan town hall forums scheduled for August in Middlesboro, Hazard, Florence, Louisville, and Richmond. We hope to see you at a meeting! Additional forums in Western and Northeastern Kentucky are being planned for the last week in August, and an updated press release will be distributed as soon as possible with those meetings included. RSVP information is contained in the press release.
Please distribute this information to your networks and encourage your contacts in preK-12, postsecondary, and adult education to attend. We also seek input from business and industry, outdoor recreation, multicultural, and other organizations that could benefit from or play a role in environmental education, STEM education, and/or connecting children and adults to the outdoors across the Commonwealth.
For additional information, please contact Elizabeth Schmitz, Kentucky Environmental Education Council, at (502) 564-5937, or via e-mail at Elizabeth.Schmitz@ky.gov.

Elevating and Celebrating Effective Teaching and Teachers in Kentucky – PLEASE SHARE WITH TEACHERS
Teachers from across the Commonwealth are partnering with The Fund for Transforming Education in Kentucky (The Fund) to inspire and celebrate talented and dedicated educators at the upcoming Elevating and Celebrating Effective Teaching and Teachers (ECET2 KY) convenings.
In Kentucky, five regional events, along with one statewide event, are planned to provide educators with opportunities to build each other’s leadership skills while learning from one another. Teachers will have the opportunity to gain resources, feel energized about the profession, be a part of a network and support system beyond the conference, and leave with a sense of inspiration and appreciation for the work they do.

If you would like to learn more about these events or find out how to get connected with other educators, please visit The Fund’s website.
Assessment inventory tool helps districts evaluate testing program
Achieve has launched the Student Assessment Inventory for School Districts, a tool which will enable district leaders to take stock of how many assessments are administered throughout a school year and for what purposes they give assessments. Designed from a student perspective, the tool can be used by education leaders to make decisions about what amount of testing is appropriate and to be more transparent with parents about the testing in schools. It supports a process by which districts evaluate current assessments, determine the minimum testing necessary to serve essential diagnostic, instructional, and accountability purposes, and work to ensure that every district-mandated test is useful and of high quality.
Quality assessments are a critical component of improving college and career readiness in the United States. Educators rely upon consistent performance measures to monitor student progress and their own effectiveness. However, educators, parents, and students across the country have expressed concerns about the amount of time that testing is taking away from teaching and learning. School district officials have the opportunity to respond to these concerns about over-testing by leading a conversation among educators and the broader community that directly addresses the amount of testing and points the way toward a more coherent, educationally sound approach to assessment.
The Student Assessment Inventory for School Districts is available on the Achieve website at: http://www.achieve.org/assessmentinventory.

Kentucky State Fair (KSF) education program
The Kentucky State Fair, August 14-24, has a great way for you and your students to kick-off the 2014-15 school year. The KSF Education Program is presenting the following thematic exhibitions: Kentucky Pioneer Homestead, War of 1812 Bicentennial and Civil War Sesquicentennial and the return of Discovery Farm sponsored by Kentucky Pork Producers. 
A full schedule of activities, student worksheets and post-tour lesson plans are planned to complement Kentucky’s academic standards. As students and teachers experience “the ultimate field trip,” they will no doubt be surprised by what they learn on this fun adventure at the Kentucky State Fair. For additional information, please visit our website at www.kystatefair.org.
A special discounted admission is available to school groups booked and confirmed in advance. The admission is $2 per student, teacher or chaperone accompanying your group. You can book your field trip online at www.kystatefair.org (click on Education and then Field Trip Program) or download a booking form and fax or mail it in.
For more information, or if you have questions, please contact the KSF Education Program by phone at (502) 367-5201 or e-mail at schooltours@ksfb.ky.gov.

New auditory processing disorders clinic
The University of Kentucky has developed a multi-disciplinary assessment team to evaluate and treat patients for Auditory Processing Disorders (APD).
APD occurs when children, adolescents or adults have trouble processing what they hear despite having normal hearing sensitivity. In simple terms, this means that hearing is normal, but the brain cannot process what it hears efficiently. Treatment for APD is highly individualized and could include environmental change, compensatory strategies, and direct treatment. 
The multidisciplinary team at UK includes Jennifer Shinn, Ph.D. (Audiologist), Melissa Liechty, MSP (Speech-Language Pathologist) and Mareen Dennis, MS (Psychologist). For more information, please contact Tammy Mickschl at (859) 218-2177.

National Association of Pupil Services Administrators annual conference
The National Association of Pupil Services Administrators will hold its annual conference on October 19-22, 2014, in Myrtle Beach, S.C.  The theme is Pupil Services: Navigate the Waves of Change. For more information or registration, click here.

Coming Soon:  Webinar on Carnegie’s Approach to Educational Improvement
The Carnegie Foundation for the Advancement of Teaching will host a webinar on August 7, 2014, 10:00 a.m. – 11:00 a.m. (PDT), 12:00 p.m. (CDT) and 1:00 p.m. (EDT), THE BASICS 101: Carnegie’s Approach to Educational Improvement.  Carnegie improvement specialists will walk participants through the use of improvement science to help solve problems in education.
Part of Carnegie’s mission is to help others explore the use of continuous improvement processes to solve practical problems in education.  Improvement science is an evidence-based systems approach that closes the gap between what we know (the science) and what we do (practice).  It has systematically been applied in many other industries to achieve levels of quality and performance never thought possible.  These same tools and tenets of improvement science can increase student learning outcomes, improve teacher retention rates, reduce resource inefficiency, address access and equity issues and a host of other problems that we now face in our nation’s colleges and schools.
Sandra Park and Ann Kawar, faculty from Carnegie’s Center for Networked Improvement, will lead this webinar and will be available for a live Q & A following the presentation.
To reserve your space in the webinar, register now!