July 8 2013

Published: 2/23/2015 10:03 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Message from Tommy Floyd, New KDE Chief of Staff
• SB 97 Update: 88 Districts Have Completed Required Steps in ASSIST (Attachment)
• PGES pilot web collector (Attachments)
• PGES Leadership support for PGES
• PGES peer observer training modules
• PGES Year-at-a-glance – Please Share with All PGES Pilot Participants
• New number of school districts
• Tentative FY14 Title III LEP and Immigrant Allocations and Intent to Participate
• Kentucky Teacher – College/career-readiness for blind/visually impaired students; the latest on Blitz to 96
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Message from Tommy Floyd, New KDE Chief of Staff
Before another day passes, I want to reach out to you in my new role as chief of staff at the Kentucky Department of Education (KDE) and say hello. I am very grateful to have been given this opportunity to serve you and look forward to doing just that.
I claim with much pride that I am a 28-year Kentucky educator. As a former superintendent, I am keenly aware of the great job Kentucky superintendents do for kids in each of our communities. You and your team face a lot of challenges and I know that you meet them all with the determination to do what is best for kids with the resources at hand.
While I have much to learn in my early days with the department, I am already very impressed with the knowledgeable and dedicated folks here. Their desire to support and serve your districts, your staffs and your students is obvious and ever present.  From our commissioner to every team member at KDE, we want to do our part to help you and your team deliver a quality, world-class education to your kids and enable all Kentucky students to graduate college- and career-ready.
Please do not hesitate to call on me whenever I can assist you. I may not always be able to answer your call or e-mail immediately or produce a simple solution to all issues, but I can promise to give my best effort and our team’s best effort to try and do so.
You can reach me by e-mail at Tommy.Floyd@education.ky.gov and via phone at (502) 564-4201.  Follow me on twitter at #KDEDrT and on Facebook at https://www.facebook.com/thomas.floyd.7792.  If you are in Frankfort, you can find me on the First Floor of Capital Plaza Tower in Room 101.
Have a great week.  I look forward to talking with you soon and seeing you at the Kentucky Association of School Administrators Annual Leadership Institute and Expo in Louisville next week.

SB 97 Update:  88 Districts Have Completed Required Steps in ASSIST (Attachment)
Kentucky school districts have certainly risen to the challenge of meeting the Blitz to 96 initiative in order to raise the compulsory school attendance age to 18. I commend all that have submitted their paperwork and those who soon will do so.  As of today, July 8, 88 districts have passed a policy and applied for the $10,000 planning grant. (See the attached map.)
The main objective of this entire effort is to keep students in school so that they can become college- and career-ready; thus, the goal is to keep adding to the total number of districts that have passed such as policy. However, if your district wants to secure one of the $10,000 planning grants, be aware that we are closing in on the target of the “first 96 districts”, which is the number that will quality for a grant. So, if your board is meeting in the next few days to consider passing such a policy, make sure you as superintendent complete the ASSIST process shortly thereafter. 
What your district needs to do when accessing ASSIST is to click on the Diagnostic & Survey tab and begin the diagnostic process. This is Step 3 in the ASSIST instructions that were previously distributed or you can go to the following link for the instructions:
Additional clarifying information that may prove useful as you complete this process is:

• These instructions were developed for superintendents to perform these tasks. Others accessing the ASSIST system may not have the necessary permissions to see AND complete all tasks.
• ASSIST can only upload one document at each of the upload sites; therefore, it will be necessary to combine multiple documents such as your board minutes and the application into one PDF document prior to submission.
• If you are not able to access the ASSIST system due to password issues, you will need to click on the send password tab in the login screen. KDE cannot reset ASSIST passwords.
• If you have not received an invitation to the ASSIST system for Raising Compulsory Attendance Age, AND you have attempted to unsuccessfully access the ASSIST system, please contact Ginger Kinnard at 502-564-4403, ext. 4048 for further assistance.
• If you have a general question about the Senate Bill 97 process or application for the planning grant, contact Tom Edgett at Thomas.edgett@education.ky.gov or Brandi Hon at Brandi.hon@education.ky.gov or call 502-564-2116.

PGES pilot web collector (Attachments)
If you have not reported your district’s participants in the Professional Growth and Effectiveness System (PGES) statewide pilot starting this fall to KDE, you need to do so now. The window to enter data into the web collector has been extended until July 15. By that date, all available data must be submitted. The web collector must close on that date to allow changes to enrollment of school personnel in Infinite Campus. The web collector will reopen August 1-16 to allow districts to update the pilot participant list. It is imperative that all PGES pilot information be submitted into the web collector by August 16, 2013.
As of July 3, 84 districts (see attached map) had completed the web collector identification of educators for next year’s pilot. The map will be updated weekly and will be posted on the KDE website.
Directions for schools/districts on how to access the web collector and enter information into it were previously distributed and instructions are attached for your convenience.  For questions regarding the technology of the web collector, contact the KETS Service Desk: ketshelp@education.ky.gov. For questions regarding the content to input data into the web collector, contact David Simpson, David.Simpson@education.ky.gov, or Kevin Stull, Kevin.Stull@education.ky.gov, in the Teacher and Leader Effectiveness Branch.

Leadership support for PGES
The Kentucky Leadership Academy (KLA) is providing support for the readiness and implementation of the PGES during this pilot year.  Principals and those who support principals are the intended audience for this year-long professional learning opportunity.  The official kick-off is Wednesday, July 10, at the Griffin Gate Marriott in Lexington.  It is not too late to register. Frederick Hess, author of Cage-Busting Leadership, is the featured speaker.  Registration and more information is available at http://www.kasa.org/subsite/dist/page/kentucky-leadership-academy-64 or by calling the KLA/KASA office at (800) 928-5272.

PGES peer observer training modules
For those who will be peer observers in the statewide PGES pilot, training modules created in conjunction with KET, will be available by July 31. Individuals may register for these sessions through EDS at this time.

Year-at-a-glance calendars provide superintendents, principals and teachers an overview of monthly tasks associated with the Professional Growth and Effectiveness System statewide pilot.  These individual tasks are designed for each role to support the overall systems changes necessary at the school and district levels. The year-at-a-glance calendars enable educators to identify and plan professional learning necessary to ensure successful implementation of the Professional Growth and Effectiveness System. You may access the 2013-14 year-at-a-glance calendars for superintendents, principals, and teachers at http://education.ky.gov/teachers/HiEffTeach/Pages/PGES--Overview-Series.aspx

New number of school districts
Effective July 1, with the merger of Monticello Independent and Wayne County school districts, Kentucky now has 173 school districts. The new district will go by the name Wayne County school district.  Please make sure any references to the total number of school districts or these two districts in particular reflect the change.

Tentative FY14 Title III LEP and Immigrant Allocations and Intent to Participate
To receive funding for FY14, eligible districts must complete the Title III Subgrant Agreements for LEP and Immigrant and return them to KDE according to the instructions on the agreement no later than July 26, 2013.  For LEP funding, districts eligible to “stand alone” must generate $10,000 minimum. All other districts which are eligible to form a consortium must generate the $10,000 minimum.  If applying as a consortium, identify all consortium members.  Individual districts in the consortium must complete and return their Subgrant Agreement.   Final awards will be announced in late August and the plan and budget will be due by mid-September.
Title III LEP/Immigrant district tentative awards and subgrant agreements for School Year FY14 (2013-2014) may be viewed at the following link: http://education.ky.gov/districts/fin/Pages/Federal-Grants.aspx.
Any questions can be directed to Gary Martin at gary.martin@education.ky.gov or (502) 564-4970 or Judy Howard at judy.howard@education.ky.gov or (502) 564-1979 ext. 4322.
Kentucky Teacher - College/career-readiness for blind/visually impaired students; the latest on Blitz to 96
Kentucky Teacher, the Kentucky Department of Education’s award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of July 8:
• For blind or visually impaired students in Kentucky, college/career-readiness presents some unique challenges. Find out about a program designed to provide these students with an opportunity to experience some of the postsecondary challenges they’ll face and equip them will the skills they’ll need to succeed.
• We’ll have the latest on the Blitz to 96 as we close in on the 55 percent of districts needed for statewide implementation of a compulsory school age of 18.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
KOIN Non-Emergency Alert: Post-Flooding Safety Guidelines From State Health Department
The Kentucky Department for Public Health issues the following post-flooding safety guidelines.
Avoid contact with flood waters. Flood waters are unclean and can be a risk for tetanus for those who have open wounds that come into direct contact with them. Contact your regular health care provider or your local health department if you believe you may need a tetanus shot.
Mold Cleanup:
Mold may be present in homes that were flooded. An air conditioner or dehumidifier may be used to lower the level of humidity to prevent mold growth. Use exhaust fans when showering and cooking.
When cleaning up small areas affected by mold, make sure the area has enough air by opening doors or windows. Use protective glasses or goggles, rubber boots and waterproof gloves. Wash clothing afterwards. If there is heavy mold growth, use a respirator or suitable mask to prevent breathing the mold. Remove all wet items that have been wet for more than 48 hours and are not able to be cleaned and dried.
If mold is growing in your home, you will need to clean up the mold and fix the moisture problem. Mold growth can be removed from hard surfaces with commercial products, soap and water, or a bleach solution of no more than 1 cup of bleach in 1 gallon of water. Severe mold cases may require an expert to clean up.
Food Safety:
If you have power outages keep freezers closed to help keep  frozen food from going bad. A full freezer will keep the temperature for about 48 hours and for 24 hours if the freezer is half full.
Refrigerated foods should be safe as long as power is out for no more than four hours. Throw away any perishable food in your refrigerator, such as meat, poultry, lunchmeats, fish, dairy products, eggs and any prepared or cooked foods that have been above 40 degrees Fahrenheit for two hours.
Fresh fruits and vegetables are safe as long as they are still firm and have no mold or slimy feel.
To remove spills and refresh the freezer and refrigerator, DPH recommends washing with a solution of 2 tablespoons of baking soda dissolved in 1 quart of warm water. To get rid of any odors, place an open box or dish of baking soda in the freezer or refrigerator.

For more information about public health issues related to flooding, visit the Centers for Disease Control and Prevention (CDC) website.
Spanish Translation:
El Departamento para la Salud Pública de Kentucky emite estas recomendaciones de seguridad para el periodo después de las inundaciones.
Evite el contacto con el agua de inundaciones. El agua de inundaciones no es limpia y puede conllevar un riesgo de tétanos para aquellas personas con heridas abiertas que entran en contacto directo con estas aguas. Comuníquese con su proveedor de atención médica regular o su departamento de salud local si usted cree que necesita una vacuna contra el tétanos.
Limpieza de moho:
Es posible que el moho se presente en los hogares que fueron inundados. Se puede usar el aire acondicionado o un deshumidificador para reducir el nivel de humedad y así prevenir el crecimiento del moho. Use ventiladores de escape cuando se ducha y cocina.
Cuando está limpiando áreas pequeñas afectadas por el moho, asegúrese de que el área tenga suficiente ventilación abriendo las puertas o ventanas. Use lentes o anteojos protectores, botas de hule y guantes impermeables. Lave la ropa después. Si hay mucho crecimiento de moho, use un respirador o una mascarilla adecuada para prevenir que usted respire el moho.
Retire todos los artículos que han estado mojados por más de 48 horas y que no pueden ser limpiados y secados.
Si hay moho creciendo en su hogar, usted necesitará limpiar el moho y corregir el problema de humedad. El crecimiento de moho en superficies duras puede ser eliminado con productos comerciales, jabón y agua, o una solución de cloro de no más de 1 taza de cloro en 1 galón de agua. Es posible que se necesite un experto para limpiar los casos severos de moho.
Seguridad de alimentos:
Si usted tiene apagones, mantenga los congeladores cerrados para prevenir que los alimentos congelados se pudran. Un congelador lleno mantendrá la temperatura aproximadamente por 48 horas, y por 24 horas si el congelador está medio lleno.
Los alimentos refrigerados deben estar seguros con tal de que el apagón no dure más de cuatro horas. Tire a la basura cualquier alimento perecedero en su refrigerador, tales como la carne, carne de ave, fiambres, productos lácteos, huevos y cualquier alimento preparado o cocinado que haya estado a más de 40 grados Fahrenheit por dos horas.
Las frutas y verduras frescas están bien con tal de que todavía estén firmes y no tengan moho ni se sientan viscosas.
Para eliminar derrames y refrescar el congelador y el refrigerador, el DPH recomienda lavar con una solución de 2 cucharadas de bicarbonato sódico disueltas en 1 cuarto de galón de agua tibia. Para eliminar olores, coloque una cajetilla abierta o un plato de bicarbonato sódico en el congelador o el refrigerador.
Para más información sobre asuntos de la salud pública relacionados con las inundaciones, visite el sitio web de los Centros para el Control y la Prevención de Enfermedades (CDC).
KSBA position
The Kentucky School Boards Association has an opening for a Director of Policy and eMeeting Services.  This full-time position is based in Frankfort and has full-time benefits, including membership in the Kentucky Teachers’ Retirement System.
The position is a grade 10 and salary will be commensurate with experience.
The person filling the position will be responsible for overseeing the policy and eMeeting services, including preparation, maintenance and updating of local board of education policies and district administrative procedures and delivery of related services, including online manuals, handbooks and training.
Requirements for the position include:
• minimum of a master’s degree in education or related field (major or minor in English preferred)
• public classroom teaching and/or administrative experience
• capacity to effectively plan, organize and supervise policy services
• excellent verbal and written communication skills
• highly organized and detail oriented
• proficient in computer skills
Work includes light travel and frequent presentations. eMeeting and board policy experience is a plus.
Interested individuals meeting ALL requirements may submit a letter of application, resume, salary history, and current references to:
Kathy Amburgey, HR Manager
Kentucky School Boards Association
260 Democrat Drive
Frankfort, KY  40601
Applications will be accepted until the position is filled.  KSBA is an equal opportunity employer.

Online registration running for special KSBA one-day conference on the state’s new student restraint and seclusion regulation July 15 in Lexington
Now that the Kentucky Board of Education has adopted final revisions to 704 KAR 7:160 – the new rules regarding physical restraint and seclusion of students – school personnel are looking for answers on how the regulation will affect them when classes start this fall.
KSBA has scheduled a legal and policy training regarding the new regulation on Monday, July 15 at the Embassy Suites Hotel in Lexington.
This training will flesh out the Kentucky statutes that are cited in the regulation that concern the type of property damage and disruption for which students can be restrained. This session also will provide districts tips about what information needs to be recorded on incident reports, what needs to be documented during a debriefing session and other topics including:
• When should staff physically restrain/seclude students?
• The meaning of references to KRS Chapter 503 in the Restraint and Seclusion Regulation
• Documenting the incident
• The debriefing session
• The complaint process
• KSBA Model Policy and Procedure
Staff presenters include Teresa Combs, director of KSBA’s Legal and Administrative Training service; John Fogle III, KSBA staff attorney; and members of the KSBA Policy Service team.
Online registration is now available here: http://www.ksba.org/protected/EventView.aspx?id=7Y3AG00B.

As of today, registration is nearing the 100 mark, but plenty of slots are still available. Registration is $165 per person (lunch provided) for the first three people from a district, $110 for the fourth and fifth and $100 for any additional staff and/or board members who take part.
Note: Online registration formatting only allowed the $165 rate, but the fees for additional staff will be adjusted on invoices.
Registration must be completed by July 8.
For more information, contact Jolene Shearer Jolene.shearer@ksba.org at 800-372-2962.