June 11 2013

Published: 2/20/2015 3:22 PM
​​Due to technical issues, you are receiving the Monday E-mail on Tuesday.
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-mail on Tuesday that combines several items into one communication.
Please read the Monday E-mail on Tuesday as it contains information about the following KDE-related items:
• June 19 Superintendents’ Webcast Cancelled
• Kentucky eTranscript Initiative Streamlines the College Admissions Process (Attachment)
• District Verification Needed for Fall 2013 Report (Attachment) – Note: June 21 deadline
• QualitlyCore formative items to be made available in CIITS
• ESEA side-by-side comparisons (Attachments)
• Reminder of Process to Apply for Grant Related to Implementation of SB 97 Raising the Compulsory Attendance Age from 16 to 18
• Guidance Document for Implementation of 704 KAR 19:002, Alternative Education Programs (Attachment)
• Implementation of HB 182 SEEK Funding for Children of District Employees (Attachment)
• Implementation of HB 182 – Frequently Asked Questions (Attachment)
• PPGES Training (Attachment) – Attention Principals
• Joint Letter Regarding Uninterrupted Scholar’s Act (Attachment)
• “Redbook” Approval Complete

Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
June 19 Superintendents’ Webcast Cancelled
Due to being in conflict with many of you traveling to the Kentucky Association of School Superintendents’ (KASS) upcoming conference, KDE is going to cancel the June 19 superintendents’ webcast and schedule the next one for late July before school starts.  If there are items in the interim that must be communicated, KDE will be at the KASA and KASS conferences this summer and we can also communicate through the Fast Five and Monday E-mail.
Kentucky eTranscript Initiative Streamlines the College Admissions Process (Attachment)
Beginning this summer, Kentucky high school students can electronically send their transcripts and other documents to participating postsecondary members of the Parchment Exchange at no cost to themselves, their high school or the recipient.  Fifteen high schools and three state universities provided input into developing the common Kentucky electronic transcript (eTranscript).
The sample transcript is attached.  The majority of high school students submit college admissions and the Free Application for Federal Student Aid (FAFSA) online.  The statewide adoption of electronic transcripts will complete the online and paperless delivery of all materials necessary for college admissions.
This eTranscript solution has proven to reduce costs and save time in schools nationwide.  High school students and counselors benefit by having a simplified request and delivery mechanism available 24-7. Colleges and universities benefit by having one transcript format to work from, less mail to process and the ability to integrate with the common application.
All Kentucky public high schools will participate to maximize the benefit of the eTranscript process.  Without standard use by high schools, the benefit to postsecondary schools and students is diminished because Kentucky would have to continue to support multiple processes and formats.
This e-Transcript solution is brought to you through a partnership of the Kentucky Department of Education, the Kentucky Higher Education Assistance Authority and the Council on Postsecondary Education in conjunction with Infinite Campus, provider of Kentucky’s K-12 Student Information System, and Parchment Inc., provider of the eTranscript exchange.  The Kentucky education agencies entered into a five-year contract with Infinite Campus and will pay for the Kentucky eTranscript solution.  If you have questions or comments, please contact Dede Conner with the Office of Knowledge, Information and Data Services (KIDS) at dede.conner@education.ky.gov .
District Verification Needed for Fall 2013 Reporting (Attachment) – Note: June 21 deadline
Several offices in the Kentucky Department of Education have started work on the School Report Card (SRC) for release in fall 2013.  The SRC will display available data and information for A1 schools, alternative programs and career and technical education centers. A proactive and critical first step for 2013 is to verify all schools, programs or centers from the 2012-13 school year that will have a SRC published on the KDE website.
Superintendents or their designees are asked to verify information for their district.  Attached is an alphabetical list of schools, alternative programs and career and technical education centers, organized by districts.
• If all schools, alternative programs and career and technical centers in your district are listed correctly, please e-mail kdedatarequest@education.ky.gov that verification is complete and no changes are needed.
• If your district list needs revisions (i.e., missing or incorrect information), click the link to the school change request form http://education.ky.gov/districts/data/Pages/School-Change-Requests.aspx. Filling out the form ensures that the school information is revised or appropriate additions are made.
• Please complete your verification by Friday, June 21.
Thank you for taking time to verify your district information, It is integral to a successful 2012-13 School Report Card.
QualityCore formative items to be made available in CIITS
ACT has informed us that QualityCore formative assessment items soon will be available in CIITS – the Continuous Instructional Improvement Technology System.  This update, scheduled for July 15, will provide educators with enhanced functionality, including allowing students to take tests composed of formative items online.
ACT is currently adding additional items to the QualityCore Formative Bank – these items will be sent to Schoolnet as soon as they are ready.  ACT is also working to prepare a timeline for when Schoolnet can anticipate receiving the standards files for the additional ACT courses.
Throughout July, the Kentucky Department of Education and Schoolnet will host two days of training focused on the Educator Development Suite (EDS) portion of the Continuous Instructional Improvement Technology System (CIITS), advanced reporting and what’s new in the latest version of CIITS.  The sessions will be broken into three hour blocks with the first day focused on using EDS with the Teacher Professional Growth and Effectiveness System, followed by using the suite to create, manage, and track professional learning opportunities for district educators.  The morning of the second day will focus on creating reports with the data stored in CIITS, followed in the afternoon with reviewing Schoolnet’s version 15.0.
Each district is asked to register one participant per session.  Instructional Supervisors and Professional Development Coordinators are the target audience for these sessions. To register:
1.  Open CIITS, hover over the Educator Development Suite on the blue ribbon, move to the PD Search symbol, and click.
2.  When the search box opens, type in the title of the session you plan on attending and hit “Enter”.  The session title will appear below the search bar.
3.  At the bottom of the topic listing, click the “Show Sections” link.  This opens all sections for each session with a registration button linked to each section.
4.  Click the “Register” button and you will receive notice you have been registered.  Sessions must have 10 registrants to be held, with a maximum of 30 attendees.
ESEA side-by-side comparisons (Attachments)
Last Friday you received a preliminary analysis of Senate Health, Education, Labor and Pensions (HELP) Committee Chairman Harkin’s Elementary and Secondary Education Act (ESEA) reauthorization bill.  Attached is a preliminary analysis of Ranking Member Lamar Alexander’s bill and also House Education and Workforce Chairman John Kline’s ESEA reauthorization bill (attached), the Student Success Act (H.R.5), co-authored by Early Childhood, Elementary, and Secondary Education Subcommittee Chairman Todd Rokita.  Also, attached you will find a side-by-side comparison completed for CCSSO by the Penn Hill Group that outlines differences between current law, ESEA Flexibility waivers, the Harkin bill, and the Alexander substitute bill.  We will keep you posted as work progresses on the reauthorization of ESEA.
Reminder of Process to Apply for Grants Related to Implementation of SB 97 on Raising the Compulsory Attendance Age from 16 to 18
Since we continue to receive questions regarding the implementation of SB 97 raising the compulsory attendance age from 16 to 18, and the process on how to apply for a grant, the process and timelines to be used to adopt the local board’s policy and apply for the $10,000 grant are found below.
The following steps should be followed for districts interested in applying for planning grants:
Step 1 – Local board policies cannot be acted upon by the local board before June 25th, 2013.
Step 2 – Districts will receive an invitation from AdvancEd for the ASSIST portion of this process on June 26, 2013, specifying the following:

• Districts will be required to “sign off” on assurances for implementation through ASSIST.
• A copy of the new district policy with appropriate signatures and local board minutes showing the adoption will be uploaded into ASSIST.
• Assurances and uploads cannot be made until after receiving the AdvancEd invitation.
Step 3 – Superintendents will send an e-mail confirming the upload and requesting the $10,000 grant funds to SB97@education.ky.gov. The e-mail must indicate that Steps 1 and 2 have been completed.
Step 4 – KDE will review the policy and assurances for certification in accordance with SB 97, Section 1 (b) 4.
Step 5 – After July 1, 2013, KDE, on a weekly basis, will notify districts that will receive the $10,000 grant.
Please note that while the policies cannot be passed until after “the first moment” of June 25, uploading of these policies into ASSIST cannot occur until the invitation to the districts is received from AdvancEd on June 26.  The time release of the invitation by ASSIST will not be known prior to its release.  Once the district has uploaded the required documents into ASSIST, the e-mail verification referenced in Step 3 may be sent to SB97@education.ky.gov for KDE review.
Questions on this process can be directed to Thomas Edgett, Kentucky Department of Education, Branch Manager, Alternatives for Learning, Division of Student Success, via e-mail at Thomas.Edgett@education.ky.gov or by telephone at (502) 564-4772, Ext. 4518.
Guidance Document for Implementation of 704 KAR 19:002, Alternative Education Programs (Attachment)
To address the challenges of preparing all students to graduate college and career ready, the Kentucky Department of Education has promulgated and the Kentucky Board of Education has approved 704 KAR 19:002, Alternative Education Programs, that will be implemented during the 2013-2014 school year.  KDE is dedicated to helping all alternative programs by providing guidance and technical assistance to districts in support for continuous improvement of instruction, practices and curriculum in order to help all students reach the goal of college and career readiness.  In preparation for application of this new regulation, KDE has developed the attached guidance document for the implementation phase.
We are excited about this new innovative focus on alternative programs in the Commonwealth and look forward to partnering with districts as we move forward.  Should you have any questions about the attached guidance document, please contact Thomas Edgett at Thomas.Edgett@education.ky.gov or by telephone (502) 564-2116.  Information about alternative education programs and the implementation of 704 KAR 19:002 can also be found on KDE’s Alternative Education Programs web page at http://education.ky.gov/school/eap/Pages/default.aspx .
Implementation of HB 182 SEEK Funding for Children of District Employees (Attachment)
Attached is guidance developed for districts as a result of HB 182 enacted by the 2013 General Assembly that impacts SEEK funding for non-resident students whose parent(s) is employed in the district.
If you have questions, please contact Kay Kennedy at Kay.Kennedy@education.ky.gov .
Implementation of HB 182 – Frequently Asked Questions (Attachment)
The guidance for implementation of HB 182 as provided in last week’s Monday e-mail has generated some questions.  Attached is an FAQ document that will be posted on the KDE website.  If you still have questions, please contact Kay Kennedy at Kay.Kennedy@education.ky.gov .
PPGES Training (Attachment) – Attention Principals
Professional learning opportunities for superintendents and principals for implementation of Principal Professional Growth Effectiveness System (PPGES) during the 2013-14 statewide pilot are now available.  You may register for these opportunities in CIITS and complete the course in PD 360.  An instruction sheet is attached.  EILA credit will be awarded.  District PD coordinators will receive EILA certificate and may award it as the learning opportunities are completed.
If you have any questions, please contact Kevin Stull at Kevin.Stull@education.ky.gov or via telephone at (502) 564-1479, Ext. 4029.
Joint Letter Regarding Uninterrupted Scholar’s Act (Attachment)
Attached is a recent joint letter from myself and Teresa C. James, Commissioner of the Department for Community Based Services (DCBS).  For several months, Associate Commissioner Susan Allred, along with other education partners, has been actively involved with DCBS in developing a mutually beneficial implementation plan for the Uninterrupted Scholar’s Act (Public Law 112-278), which became law on January 14, 2013.  The Act amended the Family Educational Rights and Privacy Act (FERPA) to permit educational agencies and institutions to disclose a student’s education records, without parental consent, to DCBS case workers if certain criteria are met.  KDE will continue to provide guidance and support to districts regarding this important issue.
‘Redbook’ Approval Complete
The revision of 702 KAR 3:130, Internal Accounting is now complete.  The regulation and the Redbook incorporated by reference are officially approved and will become effective July 1, 2013.  The Redbook, Frequently Asked Questions, and free training videos are accessible on the KDE website at http://education.ky.gov/districts/FinRept/Pages/Accounting-Procedures-for-School-Activity-Funds.aspx
Questions regarding the Redbook may be directed to Susan Barkley at Susan.Barkley@education.ky.gov or via telephone at (502) 564-3930.
Kentucky Teacher - Kentucky Board of Education Meeting Recap and National Board Certification
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools.  Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of June 10:
• The Kentucky Board of Education took up a variety of issues at its recent meeting, from Next-Generation Science Standards to Districts of Innovation and TELL Kentucky Survey results.  Kentucky Teacher was there and has the scoop on all the board’s actions.
• Kentucky Teacher of the Year Kristal Doolin writes about National Board Certification in her monthly column.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added.  Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.
Items from Outside Agencies
PLEASE NOTE:  Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Nominations for Outstanding Social Studies Teacher Now Underway
Do you know an outstanding social studies teacher?  Why not nominate him or her for the Kentucky Council for Social Studies Outstanding Teacher Award.  Nominations are now being accepted. 
Qualification for the Outstanding Social Studies Teacher Award is as follows:
• The key factor in the nomination is the description of outstanding qualities that make an individual a “model” educator and member of the community.  When completing the nomination, be sure to include specific examples of the candidate’s impact on students, other teachers, and the community.
• Each candidate must have completed a minimum of FIVE years of teaching experience.
• Administrators, parents, colleagues, students, or others must submit nominations.  Nominations should be made without regard to age, sex, race, religion, disability, or national origin.
• Completed nomination packets are due to the KCSS Awards Committee Chair by September 27, 2013.
• Forms and documentation should be sent to Brook Lotze, via e-mail at Kimberly.lotze@jefferson.kyschools.us or via USPS, Brook Lotze, Chancey Elementary School, 4301 Murphy Lane, Louisville, KY 40241.  Please submit all nomination materials (application, resume and essay) at one time.
Visit www.KCSS.org to download a nomination form.
AFHK-Kellogg’s School Breakfast to School Wellness Partnership Grant Opportunity
Did you know just by increasing student participation in the school breakfast program, research has shown that schools benefit from students who perform better on standardized tests, have better attendance, & are better behaved and focused?  Schools also benefit when it comes to their bottom line as every breakfast served to a student increases the cash reimbursement they receive from the USDA.  And, what if there was additional funding to help schools offset the cost of implementing strategies that provide students multiple access points to this evidence-based solution to many of the "most important" issues schools face?  Truly, this is an ideal scenario for any school.
Thanks to generous support from the Kellogg’s Corporate Citizenship Fund, Action for Healthy Kids will offer grants to medium and large school districts – participating in the National School Breakfast program – so they may increase their average daily breakfast participation in 10 to 20 schools within each district.
Districts will receive $1,260 per school, with total funding ranging from $12,600 to $25,200, depending on the number of schools included in the grant (10-20 primary and secondary schools will be funded within each district). In addition, districts and schools will receive significant in-kind contributions from Action for Healthy Kids in the form of people, programs and policy expertise. 
Because childhood obesity and undernourishment—and their effects on health and learning—are most severe within low-socioeconomic status urban, rural and suburban communities, the Action for Healthy Kids-Kellogg’s School Breakfast to School Wellness Partnership will give priority to districts where a majority of schools have 50% eligibility for free and reduced-price meals and average enrollment of 500 students per school. Action for Healthy Kids will provide management, expertise and support to develop an alternative breakfast program, start a universal breakfast program, or expand a pilot universal breakfast program to more schools within the district. These strategies have been shown to have the greatest impact on increasing school breakfast participation. 
Interested districts must submit a Letter of Intent by 5 p.m. ET on Friday, June 21, 2013.  A final application is due by 5 p.m. ET on Friday, August 23, 2013.  
For more information on this opportunity, visit http://www.actionforhealthykids.org/resources/school-grants or contact Ellen Dillon, Action for Healthy Kids Breakfast Grant Manager, at 410-707-9038 or edillon@actionforhealthykids.org .
KAPT to Honor Students and Outstanding Transportation Personnel
The Kentucky Association for Pupil Transportation is currently hosting the 23rd Annual Leadership Seminar for Pupil Transportation Directors, Driver Trainers, Other Personnel, Mechanics, and Mechanic Supervisors in Bowling Green.  A banquet will be held this evening, Tuesday, June 11, to award scholarships to graduating high school seniors and to honor transportation employees for their dedication to providing safe transportation for school children.
The following individuals will be recognized at the Kentucky Association for Pupil Transportation Awards Banquet this evening:
Scholarship Winners ($1,000.00 each)
Jordan Mattingly (Marion County High School)
Ashlee Taylor Johnson (Madison Southern High School)
Michelle Painter (Woodford County High School)
Hayley Hiner (Magoffin County High School)
KAPT Award Winners
Superintendent of the Year - Joseph Tinius (Bowling Green Independent)
Transportation Director of the Year - Jack Senior (Spencer County)
Technician of the Year - Jeff Smith (Graves County)
Special Needs Driver of the Year - Jamie Burchett (Todd County)
Head Technician of the Year - William A. Wages (Rowan County)
Bus Driver of the Year - Leonard Smith (Barrent County)
Other Personnel of the Year - Sharon Curtis (Barrent County)
Transportation Hall of Fame - Mickey Anderson (Retired)
For more information, visit the Kentucky Association for Pupil Transportation website: http://www.thekapt.com/.