June 23 2014

Published: 2/12/2015 10:44 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Assistance with District Approval of Program Reviews in ASSIST
• The Importance of Maintaining Observer Scoring Accuracy through Calibration
• Reminder: Superintendent Evaluation Report for ASSIST Due June 30
• Extension of Deadline for Non-Traditional Instruction Program
• Register now for eTranscripts virtual forum
Kentucky Teacher – Using graphic novels to spur novels
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Assistance with District Approval of Program Reviews in ASSIST
Over 100 schools are still awaiting approval from the district for final submission of the Program Reviews to KDE in ASSIST. If a district is having difficulty with the final approval of these, it can contact AdvancEd technical support at (888) 413-3669 or review the procedures in the AdvancEd ASSIST Technical Guide: Completing and Submitting Program Review Reports at: http://education.ky.gov/curriculum/pgmrev/Documents/10-13%20technical%20assistsance%20guide.pdf.
If you have questions about the program review process itself, please contact Robert Duncan at robert.duncan@education.ky.gov.

The Importance of Maintaining Observer Scoring Accuracy through Calibration
Teachscape will offer a free webinar Tuesday, June 24, 10-10:45 and Wednesday, June 25, 1-1:45. To join the webinar, please see the steps below.
1.  Click this link to join the Webinar:
2.  Choose one of the following audio options:
When the Webinar begins, you will be connected to audio using your computer’s microphone and speakers (VoIP). A headset is recommended.
If you prefer to use your phone, you must select “Use Telephone” after joining the Webinar and call in using the numbers below.
United States
Toll-free: 1 877 309 2074
Toll: +1 (415) 655-0069
Access Code: 628-281-234
Audio PIN: Shown after joining the meeting

Calling from another country? View additional phone numbers here:

Reminder:  Superintendent Evaluation Report for ASSIST Due June 30
The second edition of the Superintendent Evaluation Report for ASSIST is due for the spring semester by June 30, 2014.
Superintendents are to document and upload evidence of the conversations with their boards from the spring semester.
The department has created a helpful link that is pertinent to the completion of the spring Superintendent Evaluation Report for ASSIST under the PGES Icon on the KDE home page, or you can simply click on the link found below:
Spring Superintendent Evaluation Report Video
For technical assistance with ASSIST, please contact Ginger Kinnard at KDE by e-mail at ginger.kinnard@education.ky.gov.
Extension of Deadline for Non-Traditional Instruction Program
The deadline for submitting applications to participate in the Non-Traditional Instruction Program for 2014-2015 HAS BEEN EXTENDED To AUGUST 15, 2014. The application and all supporting materials can be found at http://education.ky.gov/school/innov/Pages/default.aspx.
Please contact David Cook or Pat Trotter at 502-564-4201, if you have questions.

Register now for eTranscripts virtual forum
Please join us for a Virtual Listening Forum on eTranscripts Thursday, June 26 from 10 a.m. – noon ET. Partner education agencies (KDE, CPE, and KHEAA) along with vendor partners (Infinite Campus and Parchment) would like your feedback on the new process and implementation. Please click this link to RSVP for this virtual event. When you complete the registration form, you will receive an e-mail including the necessary web conference information.
Parchment has extended invitations to all system users with an on-line feedback survey. We encourage participation of Parchment users and School Administrators at the high school and postsecondary levels. The agenda includes:
• Year in review by perspective 
       o College/University Guests
       o High School Guests
• Survey Feedback
• Fall Training Plans
• Change Considerations
• Participant Questions and Feedback
Kentucky Teacher - Using graphic novels to spur reading
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.

Here’s a look at what’s coming in Kentucky Teacher the week of June 23:
• There was a lot of sharing at the Let’s TALK: Conversations about Effective Teaching and Learning conference in Louisville last week. Read about how some teachers are using graphic novels to get their students excited about reading and writing.

Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.

We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.
KSBA August training on Family Educational Rights and Privacy Act (FERPA) and student records confidentiality
Learn how to apply FERPA to the new requirements for providing access to education records to agencies that are part of the Kentucky juvenile justice system during an August 8 training in Lexington.

The training also will cover when schools/districts may allow state social workers access to education records under the Uninterrupted Scholars Act; how to utilize KSBA model procedures and forms to document compliance with FERPA when releasing education records; and how the Kentucky Open Records Act impacts requests for access to student records.

Why is FERPA compliance important?

• Violations can damage a student/parent.

• Districts and staff can incur civil liability damages.

• It is federal law.

• The U.S. Department of Education can withhold a district’s federal funding for noncompliance.

• The Kentucky Education Professional Standards Board can suspend or revoke a teaching certificate for violations.

• Violations are insubordination under local board policy.

Join experienced KSBA staff for a four-hour, in-depth training at the Embassy Suites in Lexington. We will cover the numerous policies and procedures districts must have in place, as well as court cases and Family Policy Compliance Office (FPCO) opinions.

Hotel Information:
Embassy Suites, 1801 Newtown Pike, Lexington, KY 40511, (859) 455-5000, 1-800-EMBASSY


Teresa T. Combs – KSBA’s director of Legal & Administrative Training Services

Katrina Kinman – KSBA’s director of Policy & Procedure Service

Online registration is available on the KSBA website www.ksba.org – go to the KSBA Events calendar.
KASA annual leadership institute early bird registration extended
The early bird rate for the Kentucky Association of School Administrators annual leadership conference, 2014 Leadership: Discovering your Inner Treasure has been extended through June 24. The conference will take place July 16-18, Galt House, Louisville. Register now here. Lodging reservations must be made by June 27 to receive the special KASA rate of $140 SUITE Tower and $125 RIVUE Tower. Register online here or call the Galt House at (800) THE-GALT. Be sure to request KASA's room rate.

2014 District Assessment Coordinator (DAC)/Building Assessment Coordinator (BAC) of the year nominations open
The Kentucky Association for Assessment Coordinators (KAAC) is now accepting nominations for the 2014 Building Assessment Coordinator (BAC) and the 2014 District Assessment Coordinator (DAC) of the year awards. This is an excellent opportunity to recognize your staff for leadership and exemplary performance. To submit a nomination, please complete the nomination form by the end of the day on July 29. Winners will be recognized at the annual conference in October. The form will ask for your contact information and that of two additional people in support of this nomination. If you have questions, please contact KAAC at: bjones@kaac.org.

Input sought on aquatic invasive species guidelines – PLEASE SHARE WITH TEACHERS
The U.S. Fish and Wildlife Service is charged with regulating the importation and interstate transport of certain aquatic invasive species that have been determined to be injurious. A committee has developed guidelines that would help to prevent the spread of aquatic invasive species through the disposal of unwanted live educational specimens (animals, plants, and microorganisms) into local waters and municipal water systems including release into drains or flushing down toilets. An additional benefit to educators and students who follow these guidelines is to avoid possible violation of Federal, Tribal and State laws that prohibit the transport or release of aquatic invasive species.
The U.S. Fish and Wildlife Service is gathering input on Classroom Guidelines for Preventing the Introduction and Spread of Aquatic Invasive Species (AIS). The guidelines may be obtained online. To ensure consideration, please send your written comments by July 16, to Laura_Norcutt@fws.gov. Responses to individual commenters will not be provided, but a summary of the comments received and how substantive comments were addressed in the final report will be available on this website.