June 30 2014

Published: 2/12/2015 10:43 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Reminder: Superintendent Evaluation Report for ASSIST Due June 30
• Kentucky Global Schools Network: Learn and Launch Grants RFA to be Released July 14
• FY15 Tentative Title III Limited English Proficiency Allocations
• Superintendents’ Summit
• Verification of school and district profile data needed – ACTION REQUESTED
• New online tool available for requesting school information changes
• Superintendent Compensation Data Collection
• #PGES4Me update
• Kentucky Teacher – Meet new Associate Commissioner Amanda Ellis
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Reminder:  Superintendent Evaluation Report for ASSIST Due June 30
The second edition of the Superintendent Evaluation Report for ASSIST is due for the spring semester by June 30, 2014.
Superintendents are to document and upload evidence of the conversations with their boards from the spring semester.
The department has created a helpful link that is pertinent to the completion of the spring Superintendent Evaluation Report for ASSIST under the PGES Icon on the KDE home page, or you can simply click on the link found below:

Spring Superintendent Evaluation Report Video.

For technical assistance with ASSIST, please contact Ginger Kinnard at KDE by e-mail at ginger.kinnard@education.ky.gov.

Kentucky Global Schools Network:  Learn and Launch Grants RFA to be Released July 14
Global competence is critical for innovation in the 21st century. Educational approaches sensitive to our changing world infuse global awareness and cultural understanding into everyday classroom practices, while also utilizing the technological resources available to teachers and students today.  A learning environment rooted in global competence empowers teachers and students to develop deep cultural knowledge and explore the ways in which culture influences identities and worldviews. Teachers and students also engage with world issues and challenges, and conceptualize ways to address them together. Openness and curiosity are developed and are critical to global perspective-building and problem-solving processes. 
The next step for Kentucky’s commitment to college- and career-readiness is to ensure that global-readiness is a part of this strategy. To borrow from an NEA policy brief on the issue, this means that students acquire an in-depth knowledge and understanding of international issues and an appreciation of and ability to learn and work with people from diverse linguistic and cultural backgrounds, proficiency in a foreign language, and the skills to function productively in an interdependent world community.  The Kentucky Board of Education, at its June 2014 meeting, reiterated a commitment to this focus and Commissioner Holliday pledged support to elementary and middle schools wishing to ‘learn and launch’ global competency and world language programs that support these aspirations.
On July 14, a Request for Applications (RFA) will be released for this work.  Elementary and middle schools will be eligible to apply for grants of $15,000 for professional learning and planning for exemplary global competency and world language programs.  The application will be brief, but will require schools to make the following commitments:

• Use funds to learn about and then plan for the implementation of a sustainable and integrated program for all students to understand and meet global competency skills;
• Implement or build upon an existing World Language Program;
• Work collaboratively with KDE and VIF International Education (as an evidence-based provider of support programs and services) to carry out grant activities, including sharing findings and other related data/information; and
• Share the thinking and process of building a global competency program and serve as a spokesperson and model for other schools, districts, partner agencies and VIF International Education.
All applicants will be invited to an online technical assistance meeting on Tuesday, July 22 at 10:30 a.m. until noon ET.
Applications will be due on or around August 15, with notification of awards on or before September 15, 2014.  We anticipate being able to fund approximately 13 projects. 
If you have additional questions, contact Kelly Clark at Kelly.clark@education.ky.gov.

FY15 Tentative Title III Limited English Proficiency Allocations
Tentative FY15 Title III LEP (345A) and Immigrant (345AI) allocations for those districts that marked “YES” to participating on the Declaration of Participation may be viewed at: http://education.ky.gov/districts/fin/Pages/Federal-Grants.aspx.  
To receive funding for FY15, eligible districts must complete the Title III Subgrant Agreements for LEP and Immigrant found here and return them to KDE according to the instructions on the agreement no later than July 25, 2014.  For LEP funding, districts eligible to “stand alone” must generate $10,000 minimum. All other districts which are eligible to form a consortium must generate the $10,000 minimum.  If applying as a consortium, identify all consortium members.  Individual districts in the consortium must complete and return their Subgrant Agreement.  Final awards will be announced in late August and the plan and budget will be due by mid-September.
Any questions can be directed to Gary Martin at gary.martin@education.ky.gov or (502) 564-4970, ext. 4157 or Judy Howard at judy.howard@education.ky.gov or (502) 564-1979, ext. 4322.
Superintendents’ Summit
Just a reminder that the second Superintendents’ Summit is scheduled for September 11, 2014, at the Capital Plaza Hotel in Frankfort from 9:00 a.m. to 3:30 p.m. ET. As with last year, this meeting is for local district superintendents only.
Like last year, we will have a follow-up meeting for representatives of education constituent groups the following day on September 12 in the afternoon to share the content of the summit as well as initial feedback from the meeting.
Please place September 11 on your calendars. More details will be provided as we get closer to the event.
Should you have any questions, please contact Dr. Tommy Floyd at (502) 564-3141, ext. 4810 or via e-mail at tommy.floyd@education.ky.gov.

Verification of school and district profile data needed – ACTION REQUESTED
KDE is asking all districts to confirm that 2013-14 school and district data is correct before it is loaded into the School Report Card on July 10. You can view what is currently available by accessing the on-line directory here. If changes need to be made, please direct staff to use the new online tool to facilitate needed updates. (See next article.)

New online tool available for requesting school information changes
KDE is introducing the beta version of the District and School Data Collection Repository (DASCR). This web application tool allows schools and districts to update school information online and replaces the form that is currently used. We welcome feedback on this tool as part of this beta rollout.
Delegated staff will log on through the new web application tool labeled “District and School Collection Repository.” Link to the web application login here.
To minimize data entry and associated errors, data is preloaded with what is already in the system. Users have three options:
(1) add a school
(2) change a school
(3) close a school
Once the user choses the needed function, data can be updated through the online tool. When submitted, the request creates an approval workflow that should take no longer than one week. Users can update school and district data but not roles through this application. Roles must continue to be updated through the People Manager Web application.
District or school staff who will be updating school and district data need to be set up to access the “District and School Collection Repository” application. Many staff already have a KDE Web apps user account because they have previously accessed web applications; however, some may not. Staff who do not have a KDE Web apps user account, or have forgotten their username or password, should visit the self-registration page to register for an account or retrieve their username/password.
Once the staff member has registered to use KDE web apps, the WAAPOC should locate the user in the KDE web application and assign rights to the appropriate application(s).
Contact the KETS Service Desk with questions regarding setup and access to the tool.  Contact Lori Davis with questions specific to school change requests at 502-564-5279, ext. 4413 or via e-mail at lori.davis@education.ky.gov.

Superintendent Compensation Data Collection
The Kentucky Department of Education is getting ready to start the annual process of collecting and updating data on superintendent compensation.  The Superintendent Compensation web form will be securely available from July 3 to July 31, 2014, at this location:  https://opsupport.education.ky.gov/webforms/.
Please note that the form has been revised from last year to add clarification.  Some of the changes include:
• Number of contract days per year will need to include extended and extra service days.
• When listing salaries, contract, extended, and extra service salaries need to be separate totals.
• If the district provides a car, clarification will be needed if the vehicle is used for personal use.
• Indicate if the district provides additional KTRS funding that the state does not offer.
• Indicate if the district provides any additional insurance not provided by the state.
Due to these changes, we are asking ALL districts to resubmit the Superintendent Compensation information this year. The submission window will be open until July 31, 2014
If you have any questions, please contact Carol Buell at (502) 564-3846, ext. 4438 or via e-mail at carol.buell@education.ky.gov.
#PGES4Me update
Based on district feedback to the structure of the #PGES4Me simulcast, KDE has made a few changes. We will still be simulcasting live from Southland Christian Church on Richmond Road in Lexington location on July 21, but have cancelled the satellite locations. We apologize for the inconvenience to any who had already signed up to attend at these locations.
The simulcast will be made available to all from any location on July 21. A link will be sent out in advance to view the simulcast. A backchannel, an online question and answer platform, will be open during the simulcast to take questions from those watching remotely. The simulcast also will be archived and available for school and district use starting July 22.
Educators are encouraged to attend the live simulcast at Southland Christian Church on Richmond Road in Lexington to receive the benefits of in-person training, small group sessions, networking opportunities, live facilitators, and the opportunity to earn PD and EILA credit. Please click here for registration instructions.
Please contact Kevin Stull at kevin.stull@education.ky.gov with questions.
Kentucky Teacher - Meet new Associate Commissioner Amanda Ellis
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.

Here’s a look at what’s coming in Kentucky Teacher the week of July 1:
• Associate Commissioner Amanda Ellis sat down with Kentucky Teacher recently to talk about her new role at KDE and what is coming with the Professional Growth and Effectiveness System.
• If you didn’t get a chance last week, check out Kentucky Teacher of Year Holly Bloodworth’s latest column that has made her a believer.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kentuckyteacher@education.ky.gov or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.
Strategies for Paraeducators
Paraeducators' daily work with students is critical in a school’s goal of improving student achievement. The Kentucky Association of School Councils is sponsoring a workshop for paraeducators who will learn about:
• recognizing strengths and identifying ways to be more effective in the classroom
• the importance of positive relationships for working with students
• strategies for building positive relationships and improving student achievement
• specific instructional strategies to use with students
• collaboration and communication with teachers
Register to attend one of the Paraeducator Academies. Both three- and six-hour versions of this workshop are available. To schedule, call (859) 238-2188.