March 10 2014

Published: 2/20/2015 8:49 AM
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.

Please read the Monday E-mail as it contains information about the following KDE-related items:

• FY14 Project Lead the Way RFAs – Submission Deadline Extension
• Individual Learning Plan (ILP) Trainings for Administrators
• 2014 ACT Testing and Inclement Weather
• Preliminary Statewide allocations for Federal Funding for School Year 2014-15 (Attachment)
• 2013-2014 Final SEEK Calculation
• Draft IDEA Application for SY 2014-2015 available and open for public comment
• Superintendents’ Summit
• New initiative to help more students go to college (Attachment)
• Announcing Four Kentucky Center Academies for Arts Integration in July 2014
• Kentucky Teacher – Superintendent of the Year and K-Screener success

Also, take a look at the items under the section titled “Items from Outside Agencies”.

If you have questions about the specific items, please see the contact information for each item.
Items from KDE
FY14 Project Lead the Way RFAs – Submission Deadline Extension
Biomedical Sciences, Energy Technology, and Engineering Pipeline RFAs can be found on the KDE Competitive Grants page.
The deadline for applications has been extended to 4:00 pm (EDT), Thursday, March 13, 2014.

Individual Learning Plan (ILP) Trainings for Administrators
There will be a special training for middle and high school administrators on the Individual Learning Plan (ILP) on March 14 in Lexington and on March 26 in Paducah. Administrators are strongly encouraged to attend this training to learn how the use of the ILP can help all students become college- and career-ready. Attendees will learn how the ILP can help with college- and career-advising, schedule forecasting, help teachers know the learning styles of each of their students and much more.
When students use their ILPs on a regular basis, it helps them set and meet college- and career-readiness goals and helps teachers build relationships with students. Find out how the ILP can be incorporated throughout the entire school to best help each of your students.
Please visit the KDE ILP website to register for the administrator training. For more information, please contact Jennifer Smith at

2014 ACT Testing and Inclement Weather
Originally, ACT testing was scheduled statewide for March 4 (initial) and March 18 (make-up). A few districts were in session on Tuesday, March 4 and were able to test. March 18 is the only make-up day for students who were absent in districts that tested on March 4.
However, the majority of districts were out of session on March 4 due to inclement weather. Districts that were closed on the original test date will use March 18 as their initial test day. April 15 will be the new make-up date for students absent in districts using March 18 as the initial test day.
Testing for students with accommodations remains March 4-18. 
Please contact Jennifer Stafford with any questions at or 502.564.2256.
Preliminary statewide allocations for Federal Funding for School Year 2014-15 (Attachment)
KDE is providing information about the preliminary statewide allocations for federal funding from the U.S. Department of Education for the next school year (starting July 1, 2014).  Please see  attached. Overall, the state received a slight increase in most federal programs over current year funding and the impact of sequestration has been significantly mitigated for the upcoming year.
KDE is coordinating with the U.S. Department of Education through our normal process for obtaining specific grant allocations on a district-by-district level.  This information should start becoming available from the federal government in April and onwards; however, we wanted to go ahead and provide districts with this preliminary statewide information so that district finance officers can begin to conservatively plan for the upcoming school year, without specific concerns about the impact of sequestration.
Please keep in mind that district specific amounts will vary based on factors such Census Data, poverty count, free and reduced lunch, child counts, etc.  If there are any questions about these preliminary statewide allocations for federal funds, please e-mail Charles Harman ( or Thelma Hawkins ( for assistance.

2013-2014 Final SEEK Calculation
The 2013-2014 Final SEEK Calculation has been calculated and is available on the SEEK website. Data required to calculate January Growth is not yet available; however, the statute requires Final SEEK to be posted March 1. Final SEEK will be updated with January Growth when the calculations have been completed.
The 2013-2014 Final SEEK Calculation includes second month growth and the 2013-2014 Transportation Calculation.
If you have questions, please contact Chay Ritter (ext. 4453), Renee Thomas (ext. 4454), or Sarah Aitken (ext. 4412) at (502) 564-3846.

Draft IDEA Application for SY 2014-2015 available and open for public comment
Each year the Kentucky Department of Education (KDE) is required to submit an application to the U.S. Department of Education, Office of Special Education Programs (OSEP) to receive federal funds under Part B of the Individuals with Disabilities Education Act (IDEA).
A draft of Kentucky's SY 2014-2015 application for federal funds under Part B of the IDEA is now posted on the KDE website at This application is marked “draft” pending notification of available funding. Upon receipt of the 2014-2015 IDEA allocation, the application will be finalized and a budget component posted. A copy of Kentucky's IDEA budget from last year is also posted as an example of how these funds were allocated.
To comment on this application, please send written comments to Johnny Collett, in the Division of Learning Services at, or

Johnny Collett, Director
Division of Learning Services
Kentucky Department of Education
500 Mero St, CPT – 18th floor
Frankfort, KY 40601
We anticipate budget information to be available and posted soon.

Superintendents’ Summit
Since last year’s Superintendents’ Summit was tremendously helpful in providing feedback and direction to the department and superintendents expressed support for continuation of this type of meeting, we are scheduling the second one for September 11, 2014, at the Capital Plaza Hotel in Frankfort from 9:00 a.m. to 3:30 p.m. ET. As with last time, this meeting is for local district superintendents only.
As we did last year, we will have a follow-up meeting for representatives of education constituent groups the following day on September 12 in the afternoon to share the content of the summit as well as initial feedback from the meeting.
Please place September 11 on your calendars. More details will be provided as we get closer to the event.

New initiative to help more students go to college (Attachment)
In an effort not only to enroll more students in college, but also support them so that they can complete their studies and attain degrees, the U.S. Department of Education will be partnering with state student grant agencies to launch the Free Application for Federal Student Aid (FAFSA) Completion Initiative. This new initiative will allow state student grant agencies such as the Kentucky Higher Education Assistance Authority (KHEAA), to share specific, limited information about FAFSA form completion with high schools and school districts, helping them to encourage and assist students in completing and filing a FAFSA form. The attached Questions and Answers document explains in more detail the history, requirements, and procedures for this new initiative, which builds on the success of the U.S. Department of Education’s FAFSA Completion Pilot Project.

Announcing Four Kentucky Center Academies for Arts Integration in July 2014
The Kentucky Department of Education, in partnership with the Kentucky Center for the Performing Arts, and KET, will present four Kentucky Center Academies for Arts Integration for teachers in July 2014:
July 7-11
Frankfort: Academy for Integration of the Arts, Social Studies, and Creative Writing, with an arts-integrated field trip to the Governor’s Mansion which celebrates its Centennial this year.  The faculty are Judy Sizemore, Roger Thomas, and Jane Dewey.
Murray: Arts Academy (Music, Dance, and Visual Arts) with Jennifer Rose and Alfredo Escoba
July 14-18
Manchester (Clay County):  Academy for Integration of the Arts & World Languages (French, Spanish, and German).  Faculty to be announced at a later time.
July 25-August 1
Bowling Green: Academy for Integration of the Arts & World Languages (Mandarin Chinese).  Faculty to be announced at a later time.
All four Academies will take place on Monday through Friday from 9:00 AM – 4:00 PM.  Teachers are expected to attend all five days.  Each Academy will accept up to 30 teachers. Teams of two teachers (one arts teacher and one non-arts teacher) are encouraged to apply.  We will try to serve as many districts as we can, so it is unlikely that more than two teachers per school will be selected.  All teachers applying must be certified full-time teachers in Kentucky public schools, except for World Language teachers (who must teach in Kentucky schools, public or private). Only Arts Teachers may apply for more than one Academy. 

Teachers attending the Academies will receive hands-on, standards-aligned training and a $500 stipend ($100 per day). Teachers may elect to receive PD credit as approved by their districts (6 hours per day) instead of stipends for some of these days. We do not have funding to cover transportation or lodging. 

Applications must be submitted electronically by April 11, 2014.  For further information and the online application, please go to:

For additional questions, please contact Jeffrey Jamner at (e-mail preferred) or 502-566-5203 (e-mail preferred).

Kentucky Teacher - Superintendent of the Year and K-Screener success
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of March 10:
• Read about Hardin County school district Superintendent Nannette Johnston, the 2014 Kentucky Superintendent of the Year, and how her district is using the kindergarten screener to improve student success.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
2014-15 School Grants for Healthy Kids
Action for Healthy Kids has released its School Grants for Healthy Kids opportunities for the 2014-15 school year. Around 1,000 schools will be awarded funds ranging from $500 to $5,000 to support school breakfast and physical activity programs. Award amounts will be based on building enrollment, project type, potential impact, and a school’s ability to mobilize parents and students around school wellness initiatives. Funded schools will also receive expertise and people power to help implement a successful project that leads to sustainable change.
The opportunity is due to a partnership between CSX Transportation, Kellogg Company, and the Kellogg’s Corporate Citizenship Fund and others.
Interested schools are invited to attend a webinar Thursday, March 20 from 3-4 p.m. ET to learn more about the 2014-15 grant opportunities and receive tips for applying. Register for the webinar at
The deadline for grant submissions in May 2. For more information or to download a copy of the grant application visit:

Deadline extended for writing institute
Because of the inclement weather, the application deadline for Purchase Area Writing Project Summer Institute has been extended to March 14th. The annual institute is a joint effort between Murray State University and the Kentucky Writing Project. The program provides K-12 public school teachers in all content areas with four weeks of intensive training and practice to promote improved writing and literacy instruction in the public schools. The 2014 PAWP Summer Institute is scheduled for June 3 - June 27, 2014. Teachers who are accepted into the program receive six hours of graduate credit and a stipend.  You can find more information and an application at

Youth Storytelling competition
Entries are now being accepted for the Kentucky Youth Storytelling competition open to youth ages 8-17 at entry deadline June 1.
Entrants must submit a 7-11 minute story on DVD no later than June 1st of each year. Winners will receive a cash prize of $100.00; a plaque designating them as a Kentucky Torchbearer; One Year Free Membership in Kentucky Storytelling Association; recognition and an opportunity to tell on stage at the Kentucky Storytelling Conference in November and other events. Rules, judging guidelines, entry form and permission slip can be found at or contact KYS Chair Gwenda Huff-Johnson,, for more information.

Standards implementation summer conference
The Partnership Institute for Math and Science Education Reform (PIMSER) is sponsoring a summer conference on implementing standards July 20-24 at the Embassy Suites in Lexington. Distinct strands are designed around what educators need now and will deepen the level of understanding and implementation around the CCSS, NGSS and C3 Framework for Social Studies, present new strategies for integrating literacy in all content areas, provide powerful and proven assessment strategies, and continue to raise the bar of High Quality Teaching and Learning. 
Conference strands include:
• Visible Learning Inside -- Featuring cognitive psychologist Greg Yates from the University of Southern Australia and co-author of Visible Learning and the Science of How We Learn.

• Mathematics -- Featuring Ted Hull, author of The Common Core Mathematics Standards: Transforming Practice Through Team Leadership.

• Science -- Featuring Page Keeley, author of Uncovering Student Ideas in Science and Formative Assessment – 75 Practical Strategies for Linking Assessment, Instruction, and Learning.

• Assessment -- Led by PIMSER Regional Teacher Partners and team members from international assessment expert Shirley Clarke’s Action Research Project, and featuring Ken Mattingly, KSTA Outstanding Middle School Teacher of the Year.

 Literacy -- Featuring Laurie Henry, interim Department Chair of Curriculum and Instruction at UK and nationally recognized expert on the new literacies.

• Social Studies -- Featuring Kathy Swan, associate professor at the University of Kentucky, director of the National Social Studies Standards Project, and lead writer of the College, Career and Civic Life (C3) Framework.
Pre-conference sessions include:
• Visible Learning Inside - Leverage for Professional Growth -- Greg Yates
• Integrating Engineering into Units of Study I-- Susan Mayo and Patti Works
• Empowering Students to Meet the CCSS Challenge in Mathematics Grades K-6 -- Ted Hull
Visit the conference website for complete information and registration.

Early bird registration ends June 15. Address questions to Jessica Dutzy, or (859) 257-3706.

Richland Institute for Professional Learning
The Union College Richland Institute for Professional Learning is presenting workshops with practical, standards-based, field-tested strategies for integrating arts and humanities, writing, and practical living into Common Core Standards in Mathematics and English/Language Arts and Kentucky Core Academic Standards in Social Studies. The three-day conference is scheduled for June 16-18 on the Union College campus in Barbourville. Participating educators will receive fully aligned lesson plans that they can put into immediate use in their classrooms and resources and techniques for creating their own integrated units of study. For more information, click here.

Information on President’s Education Awards Program (Attachment)
Attached is information on the President’s Education Awards Program, sponsored by the U.S. Department of Education in partnership with the National Association of Elementary School Principals and the National Association of Secondary School Principals.  This award program is designed for principals to recognize and honor students who have achieved high academic goals through their hard work and dedication to learning. 
Students are eligible for one of two President’s Education Award Program honors:  the President’s Award for Educational Excellence or the President’s Award for Educational Achievement.  For each award, students receive a certificate signed by President Barack Obama, the U.S. Secretary of Education, Arne Duncan, and the principal.  A congratulatory letter from President Obama is included with the awards for each school.  Available for purchase is a lapel pin, inscribed with the Presidential Seal, to present to your students along with the certificates.  There is no limit on the number of awards that a school can order, as long as the students meet the criteria presented.
The American Citizenship Award is a national awards program that honors any student in elementary, middle, or high school who consistently exhibits positive, respectful and caring behavior.  Students receive an American Citizenship Award pin in recognition of their achievement. The pins are available for purchase.
You can find additional information on these award programs and answers to Frequently Asked Questions at: