March 3 2014

Published: 2/20/2015 9:11 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.

Please read the Monday E-mail as it contains information about the following KDE-related items:
• Announcement of the Kentucky School Breakfast Challenge!
• Guidance for district finance (in calculating potential pay increases)
• Process approved for training of Kentucky school board members (Attachment)
• UPDATED Student Voice Survey Toolkit
• National Academy Foundation (NAF) career academies initiative
• Next CIITS Webcast – March 20, 2 p.m.
• Kentucky Teacher – Blue Ribbon School spotlighted

Also, take a look at the items under the section titled “Items from Outside Agencies”.

If you have questions about the specific items, please see the contact information for each item.
Items from KDE
Announcement of the Kentucky School Breakfast Challenge!
March 3-7 is National School Breakfast Week!  The National School Breakfast Program provides a nutritious breakfast for thousands of Kentucky students each and every school day.  Whether it is in the cafeteria, grab and go, or breakfast in the classroom, school breakfast is an important start in every student’s day.   To celebrate the School Breakfast Program, the Kentucky Department of Education’s Division of School and Community Nutrition (SCN) is excited to announce the Kentucky School Breakfast Challenge.  The goal of the Challenge is to increase school breakfast participation in Kentucky schools.  The Challenge will measure school breakfast participation in the month of September of 2013 and compare it to the month of September of 2014.   Schools that increase their breakfast participation the most will receive a cash prize from the Southeast United Dairy Industry Association (SUDIA).  If a school is interested in taking the Kentucky School Breakfast Challenge, please visit the SCN website at: for more details.  Schools also can find information regarding several breakfast grant opportunities as well as guidance on innovative ways to implement the school breakfast program on the SCN website.   We strongly encourage everyone to take the time for school breakfast and show your support by taking the Kentucky School Breakfast Challenge. 
Please contact Katie Embree-Cleveland, at 502-564-5625, extension 4915, or via e-mail at, if you have any additional questions about this exciting new opportunity!
Guidance for district finance officers (in calculating potential pay increases)
Several district finance officers have requested guidance about how SEEK funding and pay increases proposed in the Governor’s Executive Budget may affect individual districts.  These proposed pay increases (as of February 2014) are 2% for FY 15 and an additional 1% as of FY 16.
Please keep in mind that the SEEK formula is calculated based upon student attendance, among other factors, and does not directly correlate to local staffing levels; however, some reasonable assumptions to make, in order to come up with an estimate for your district, are as follows:
•        The increased funding proposed in the Executive Budget includes an aggregate estimate for the percent of salary increase, but this amount does not include funding for the usual step and rank increases.
•        If other fund sources (i.e., federal funds, grant funds) are currently being utilized to pay for certain positions, these other fund sources would also be utilized for calculating the percent of increase for these same positions.
•        Typical adjustments in district staffing levels in the spring, which may be necessary due to enrollment changes, or other factors, would still need to occur.
A SEEK budgeting tool is available on the KDE website to assist district personnel in estimating the FY 15 SEEK revenues.  To use the SEEK budgeting tool:
•        Login to the SEEK Web Forms web site.
•        Click the left column under ‘SEEK’, find ‘Budgeting Tool’ and open this module.
•        Use your district’s forecasted data for Assessments, LEP, At Risk, Home & Hospital, and Exceptional Child Counts. The current data (13-14 Tentative) is already prepopulated in the first column.
•        For 2014-2015, the proposed Executive Budget includes a Guaranteed Base Per Pupil of $3,911. The proposed State Equalization Amount for 2014-2015 is $749,000.  Remember that these amounts are subject to change throughout the legislative process.
•        Click the ‘calculate’ button, then the ‘report’ button.
The SEEK budgeting tool is located at  If additional assistance is required, please contact Chay Ritter at (502) 564-3846, ext. 4453.

Process approved for training of Kentucky school board members (Attachment)

KSBA and the Kentucky Department of Education (KDE) have collaborated to produce a new process for review and authorization of local school board member training to be conducted by individuals and/or entities other than KSBA.  Please see the attached announcement for additional details and a link to the application on the KSBA website.  
The new procedure fulfills the requirements of 702 KAR 1:115, an administrative regulation adopted by the Kentucky Board of Education in 2013 and effective Jan. 1, 2014. That regulation amended existing rules for professional development of Kentucky’s nearly 900 local school board members.  If any district board members have completed non-KSBA provided training in January, February or March, for which they wish to receive credit toward the annual training requirements, an application to KSBA for consideration of post-delivery approval of the training must be submitted no later than March 31, 2014.
If you have any questions, please contact Kerri Schelling, KSBA’s director of Board Team Development at 800-372-2972 or Kay Kennedy, KDE Director of the Division of District Support, at, or (502) 564-3930, x 4433.
Updated Student Voice Survey Toolkit
The Student Voice Survey Toolkit has been updated based on district feedback from the Beta test.  This toolkit is available to assist schools and districts in successfully preparing and completing the PGES Student Voice Survey to be administered March 19-April 2.  The updated documents are noted to identify which resources in the Toolkit have changed.
For additional information, please contact Cathy White at
National Academy Foundation (NAF) career academies initiative
In the coming weeks, districts and schools interested in establishing career academies will learn how they can participate in this exciting opportunity.
The National Academy Foundation career academies model is aligned to Kentucky’s Unified Strategy for College and Career Readiness and helps ensure the preparation of students for postsecondary education while providing them with skills and experience necessary to enter the workforce. The model is designed to build school-based “learning communities” that empower high school students to successfully go on to higher education, professions of their choosing and active community participation.
NAF career academies exist as schools-within-schools, stand-alone schools or small learning communities and provide opportunities to all students. Students in career academies take a blend of career and academic classes linked to academic and industry standards promoting high achievement. These academies focus on one of six career themes: finance; hospitality and tourism; information technology; health science; engineering and theme neutral. The Kentucky Department of Education and NAF will explore other career academy themes pertaining to specific area and industry needs in coming years.
NAF is a collaborative partnership with Project Lead the Way (PLTW), the STEM Academy (STEM 101) and ConnectED. If a district now uses the PLTW curriculum, or has a small learning community grant, NAF could provide additional support and resources to enhance these experiences for students.
Districts and schools interested in establishing career academies will be invited to a webinar (details to be announced) to answer questions such as:
• What documents are required before the end of this school year?
• What are the “non-negotiables” for participating in the initiative?
• Will the initiative require adding additional staff?
• How will professional development be addressed?
• Where are NAF academies being implemented?
• Is there a fee for membership?
• What are the benefits to college and career readiness using the NAF model?
For information on the career academies model, please visit
For more specific information about this college/career-readiness strategy or to express interest in participating, please contact Carole Frakes ( at the Kentucky Department of Education by March 28
Next CIITS Webcast -- March 20, 2 p.m.
Proposed agenda items for the next CIITS webcast include discussion of the School and District Data module as well as information and updates important to districts and schools.  There will also be a time set aside for answering any questions you may have.  Be sure to join the next CIITS webcast Thursday, March 20 at 2 p.m. by clicking on one of these links: 
            Video and audio: mms://
            Audio only: mms://
Kentucky Teacher - Blue Ribbon School spotlighted
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher this week:
• College- and career-readiness begins early at Auburn Elementary School in Logan County. Read about the school’s efforts to get students off on the right foot when it comes to planning for their futures, and how it helped in the school’s selection as a 2013 National Blue Ribbon School.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications. 
Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Kentucky Arts Council seeks school-created Derby Celebration artwork
The Kentucky Arts Council invites schools to participate in the Governor's Derby Celebration by painting canvases to be used as unique art installations at the annual event.
Picnic tables on the Old State Capitol grounds are fitted with horse heads and tails, and the painted canvases, or "Derby blankets," are draped across the tables to complete the look. This is the fifth year schools have been invited to participate in the celebration. The arts council coordinates the project on behalf of Governor Steve Beshear and First Lady Jane Beshear.
The arts council will provide a canvas to schools that request one. Schools must use their own supplies to complete the artwork. Paint must be outdoor latex and able to withstand inclement weather.
Schools are responsible for mailing completed canvases back to the arts council. The arts council reserves the right to select which canvases to display at the event. Schools that contribute to the project are acknowledged at the celebration.
Completed canvases must be returned to the arts council by April 17 for consideration. For more information or to request a canvas, contact Jean St. John, arts education director, at or (888) 833-1787, ext. 486.
Poetry Contest (Attachment)
In celebration of National Poetry Month, the Murray State University (MSU) collegiate chapter of the National Council for Teachers of English (NCTE) is sponsoring a poetry writing contest. Potpourri is open to all students in grades 6-12. Any and all types of poetry are welcome and encouraged, though explicitly offensive entries will not be accepted. Students may submit one entry or multiple entries. One student from each grade will be selected as a winner and published on the MSU website; every applicant will receive a certificate of participation mailed to the school.
Submissions must include the writer's name and grade, teacher’s name, name of the school, and the school's mailing address. Entries should be mailed to:
            Potpourri Poetry Contest
            c/o Dr. Debbie Bell
            7B7 Faculty Hall
            Murray, KY  42071
Deadline for submissions is March 14Attached is a contest flyer. For questions, contact NCTE Poetry Contest Correspondent, Danielle Geier,
COSEBOC annual Gathering of Leaders
The Coalition of Schools Educating Boys of Color (COSEBOC) 8th annual Gathering of Leaders will convene in Jackson, Mississippi, April 23-25. A White House Initiative Town Hall on Educational Excellence for African-Americans will follow April 25-26. Register here for one or both activities.
The theme of this year's Gathering of Leaders is Onward and Upward --Advancing the Affirmative Development of Boys and Young Men of Color. Further details about the Gathering agenda, location and accommodations are available here.
Nominations for Outstanding Teacher, Administrator and Friends of Special Education
The Kentucky Council for Exceptional Children is requesting award nominations for outstanding teacher, administrator, and friends of special education.  Nominations are open until March 24, 2014
For more information, please go to