May 19 2014

Published: 2/19/2015 4:33 PM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• PGES webcast Wednesday at 3 p.m. ET
• PGES webpages easier to navigate starting June 1
• Title II and the support of PGES
• Other Professional Growth and Effectiveness System (OPGES) update
• CIITS school year rollover
• Literacy Design Collaborative (LDC) training available (Attachment)
• SREB extends invitation to Superintendents for a team to attend the College- and Career-Readiness Standards Networking Conference in July
• Connected Superintendents’ Summit: Transition to Digital Learning
• Interim Federal Final Rule Regarding Smart Snacks (Attachments)
• Spanish Language Teachers – Critical Shortage Area (Attachment)
• USED Guidance to Ensure Equal Educational Opportunity for All Children, Regardless of Immigration Status
• Kentucky teachers named to “Dream Team”
Kentucky Teacher – 2014 legislative wrap up
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
PGES webcast Wednesday at 3 p.m. ET
The next PGES webcast is scheduled for Wednesday, May 21 at 3 p.m. ET. The webcast will provide the most recent information regarding PGES and also include a live question and answer session.
New this month: You will be able to view the live webcast from your Mac computer, iPhone and iPad in addition to PCs using the same link used in the past. If you are unable to watch live, the webcast will be archived on the KDE Media Portal.

PGES webpages easier to navigate starting June 1
Starting June 1, visitors to the PGES webpages will have a more streamlined experience. The Professional Growth and Effectiveness System (PGES) main page will contain links to many sub-sites including: TPGES, PPGES, OPGES and others. Each sub-site will house multiple pages with more information about the primary topic of the page. The new structure will enable users to easily navigate the site. To aide in this process, a map of the webpages’ structure will be provided. Many of the resources on the current pages will still be available, but may move to another location. The PGES main page will still be accessible using the PGES logo link on the Kentucky Department of Education homepage as well as the Teachers/Leaders drop down menu. PLEASE NOTE: all bookmarked or linked PGES pages will need to be updated as of June 1.

Title II and the support of PGES
Title II, Part A funds are provided to districts to increase student academic achievement through strategies such as improving teacher and principal effectiveness and increasing the number of effective teachers in the classroom and effective administrators in schools. Districts must ensure professional learning paid with Title II, Part A funds is aligned with needs identified through the Consolidated School Improvement Plan (CSIP) and/or the Consolidated District Improvement Plan (CDIP), the TELL KY survey and student assessments. Title II must also be evaluated for effectiveness of implementation.
The KDE recently made an inquiry with the U.S. Department of Education regarding the use of Title II, Part A funds to support the Professional Growth and Effectiveness System (PGES). Normally, the use of federal funds to support a state requirement would be considered supplanting. However, since the statute was enacted as a result of the flexibility granted to Kentucky for NCLB, this is an allowable expenditure for Title II, Part A.
Therefore, districts may use Title II, Part A funds to pay for principal certification, calibration and recertification (Teachscape). Although funds can be used for principal certification through Teachscape, they cannot be used to cover the costs of the Val-Ed 360 survey.
Schools and/or districts also may choose to pay peer observers a stipend or bonus using Title II funds. Additionally, Title II can be used to help with the cost of substitutes to cover release time for observations. However, funds may not be used to pay the peer observer additional time to input data which would be part of their regular peer observer work. This should be addressed in the school and/or district policy.
Title II funds may be used to support professional learning opportunities that improve teacher and leader effectiveness. Some other related costs, such as travel, may be allowable; districts can contact their KDE Title II consultant to assist in the determination. A listing of the KDE consultants by district, as well as additional guidance and resources for the use of Title II, Part A funds, can be found at on the KDE Title II, Part A webpage. Contact Jennifer Baker, Branch Manager for Diversification and Equity, at (502) 564-1479, ext. 4501 with questions.

Other Professional Growth and Effectiveness System (OPGES) update
All districts are asked to have at least one qualified person in each of the OPGES categories participate in the pilot. Categories include: Library Media Specialist, School Guidance Counselor, School Psychologist, Therapeutic Specialist, Speech Language Pathologist, and school level Instructional Specialists. The participating professionals need to be EPSB certified, tenured, and not in their summative year (with the exception of guidance counselors). More information about OPGES is available on the new OPGES webpage.

CIITS school year rollover
The rollover from the current 2013-14 school year to the upcoming 2014-15 school year in CIITS is scheduled to take place during the week of June 23-27. Once that is complete, all data from the 2013-14 school year can be accessed, but as read only and it cannot be edited. In addition, CIITS version 16.0 will be released during this time with updated features.
Therefore, it is recommended that educators wait to begin adding information for the 2014-15 school year until after July 7 when the CIITS rollover to the next school year will be complete. If you have any questions, please contact CIITS service manager, Maritta Horne,

Literacy Design Collaborative (LDC) training available (Attachment)
Please join the Kentucky Department of Education in partnership with Reach Associates to learn about the Literacy Design Collaborative. We are offering free LDC workshops for teachers new to LDC and for those experienced with LDC.
            June 9 – Experienced LDC Training
            June 10-11 – Introductory Module Workshop (6-12)
            June 10-11* – Introductory Module Workshop (K-5) 
            *Please note date change from the original flyer.
            Location: Embassy Suites, Lexington, 9 a.m.-4 p.m. ET each day
Learn how to use LDC to:
• naturally integrate reading, writing, language, and speaking and listening standards into a cohesive literacy module
• design writing tasks to address standards
• build an instructional ladder to strengthen students’ ability to analyze tasks, cite evidence, take notes, apply vocabulary, develop speaking and listening skills, and engage in the stages of the writing process
• use LDC’s K-1, 2-3, 4-5 new template tasks and LDC's 6-12 Template Task Collection 2 for each of the three modes of writing
• explore LDC's CoreTools features--Module Library, Mini-task Library, and Module Creation Tool.
See the attached flyer for more details. Registration is at
This is perfect for ELA, science, social studies, and all specialty classes! LDC also provides teachers with a powerful tool to address the domains of the TPGES.

SREB extends invitation to Superintendents for a team to attend the College- and Career-Readiness Standards Networking Conference in July
The Southern Regional Education Board (SREB) is extending an invitation for you to attend SREB’s College- and Career-Readiness Standards Networking Conference on July 14-16, 2014, at the Gaylord Opryland Resort & Convention Center in Nashville, Tennessee.
This year, Melinda Gates, co-chair of the Bill & Melinda Gates Foundation will keynote the opening session on July 14 at 1 p.m. For information on the networking conference and how to register, go to
This cost-effective conference will showcase the Literacy Design Collaborative (LDC) and the Mathematics Design Collaborative (MDC), instructional tools that are helping teachers meet the new standards. LDC and MDC have been field tested in several states during the past three years and have proven to engage students in deeper learning and increase achievement. LDC actively engages students to read complex texts and express their understanding in writing. MDC develops math understanding and reasoning through multi-step math problems.
We in Kentucky understand the challenges of implementing the rigorous new standards. Meeting the higher expectations will require a major shift in how teachers teach and prepare their students for college and careers. The LDC and MDC frameworks are proven strategies that also meet the need for high-quality professional development to support teachers.
I encourage you to share the networking conference brochure with your district’s middle grade schools, high schools and technology centers. The conference is an exciting, open-learning environment for collaboration and networking around proven classroom tools. It is a great opportunity to learn how other districts are advancing student achievement.
Let me encourage your school district to send a team to this conference on college- and career-readiness standards that are in line with Kentucky priorities.
For more information on the conference, contact SREB Senior Vice President Gene Bottoms at or 404-875-9211.

Connected Superintendents' Summit: Transition to Digital Learning
On Tuesday, October 7, 2014, Secretary Duncan and the U.S. Department of Education (ED) will welcome a selected group of the nation's 14,000+ superintendents to Washington, D.C. to attend a summit on digital learning. This first ever Connected Superintendents' Summit will provide opportunities for leaders from district, charter, and private schools to share lessons learned with each other and with the Department to help disseminate promising approaches across the nation. Superintendents selected to participate also will be honored for their role in helping lead the transition within their schools.
In preparation for the Summit, ED is also inviting district leaders at various levels, including Superintendents, Assistant Superintendents, and CTOs, to participate in a Summit Steering Committee in Washington, D.C. on May 28th. This selected group will be asked to share their experiences and will help to shape the Summit agenda.
If you are, or know of, a district leader who is doing extraordinary work helping to integrate technology to better personalize learning, please take a moment to nominate that person for either of these honors. We encourage you to share this simple, one-question nomination form. The first round of nominations will close on May 27.
To learn more about the U.S. Department of Education's programs and initiatives for superintendents, please visit the new superintendents page on ED.Gov.

Interim Federal Final Rule Regarding Smart Snacks (Attachments)
On July 1, 2014, the Interim Federal Final Rule regarding Smart Snacks will go into effect.  In order to prepare, it is important that everyone involved be aware of how this interim rule could affect your district.  Since Kentucky has an existing Competitive Foods State Law that addresses competitive food sales during the school day, Kentucky requested no exemptions for infrequent fundraisers.   Because districts must follow the most stringent law, the Kentucky Department of Education, Division of School and Community Nutrition (SCN) has created comparison charts to assist local food services directors in deciding which piece of which law must be followed.  Since a la carte sales also could be affected, the interim rule may have a financial impact on food service in your district.  To get a better understanding of the financial impact in your district, please discuss this with your local food service director.
SCN has included four attachments which may be helpful: a joint letter from the USDA and USED; two comparison charts for Foods and Beverages; and a Smart Snacks Powerpoint.  To date, the USDA has not disseminated final guidance identifying clear responsibilities for monitoring and compliance.  SCN will provide additional updates as they become available. In the meantime, if a district has any questions, please contact Sue Bartenfield via e-mail at

Spanish Language Teachers – Critical Shortage Area (Attachment)
If your school will need a Spanish or ESL teacher next year, or if you are looking to internationalize your faculty, KDE can assist you in finding a teacher through our Visiting Teacher from Spain Program.
Since 2000, the Kentucky Department of Education has worked with the Spanish Ministry of Education to help local school districts fill vacant P-12 Spanish and ESL teacher positions, as well as needs for other content areas.
Through this program school districts have the option to hire certified Spanish, ESL or others on EPSB-approved limited certificate contracts, renewable for up to three years.
These teachers are experienced, certified, native-speaking language educators eager for a teaching experience in the United States.  Local school districts hire the Visiting Teachers in accordance with all other local policies in terms of salary scale, certification, and local system requirements.  KDE handles initial interviewing in Madrid, secures J1 Visas, and provides the teachers with a one-week orientation/pre-service training and follow-up visits.  Schools must accept to mentor the teachers and help them adjust socially to their new environment.  Attached is the Application of Intent to Hire form.
If your school district would like a qualified Spanish or ESL teacher through the Visiting Teachers Program, or if you need more information, please contact Philip Shepherd, 502-564-2106, ext. 4125 or via e-mail at

USED Guidance to Ensure Equal Educational Opportunity for All Children, Regardless of Immigration Status
The U.S. Department of Education (USED) has issued recent guidance to reaffirm its commitment to the education of all students, documented or not, in a “Dear Colleague” letter found on their website at
Again, as held by the U.S. Supreme Court in 1982 in the case Plyler v. Doe, no state may deny access to a basic public education to any child residing in the State, whether present in the United States legally or otherwise. Denying “innocent children” access to a public education, the U.S. Supreme Court explained, “imposes a lifetime hardship on a discrete class of children not accountable for their disabling status. . . . By denying these children a basic education, we deny them the ability to live within the structure of our civic institutions, and foreclose any realistic possibility that they will contribute in even the smallest way to the progress of our Nation.” Plyler, 457 U.S. at 223. As Plyler makes clear, the undocumented or non-citizen status of a student (or his or her parent or guardian) is irrelevant to that student’s entitlement to an elementary and secondary public education. Kentucky statute KRS 158.032 requires a birth certificate or other proof of identification at initial enrollment of a student and KDE has issued guidance on the Plyler case and the other possible forms of identification a Kentucky public school can accept to fulfill this statute.
The KDE guidance is available on KDE’s website at (there is a link to a Word document under the information for the 3rd question).

Kentucky teachers named to “DreamTeam”
Congratulations to the four Kentucky teachers who have been named to the LearnZillion 2014 Dream Team.
• Dr. Kimberly Johnson, Waggener High School, Jefferson Co.
• Holly Milam-Bush, Greenwood High School, Warren Co.
• Kelly Boles, Betsy Layne High School, Floyd Co.
• Leslie Lloyd, Bullitt East High School, Bullitt Co.
Together, they represent 29 years of classroom experience. These Kentucky teachers join a group of 200 talented math and English/language arts teachers selected from an international pool of 4,000 applicants.
As part of the Dream Team (click here to see a full list), these educators will attend TeachFest in New Orleans, and then return home to collaborate with peers in a facilitated online professional learning community. As part of their world-class PD experience, they will create resources that will help teachers and students across the country.
2014 legislative wrap up
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.

Here’s a look at what’s coming in Kentucky Teacher the week of May 19:
• KDE Legislative Liaison Tracy Goff Herman cuts to the chase with a wrap-up of what passed – and what was passed over – during the 2014 legislative session.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education.

Kentucky Education Association (KEA) requests link to survey be shared with all school district employees
The NEA-Foundation has selected the Kentucky Education Association (KEA) as one of five NEA state affiliates to help build capacity to meet educators’ professional needs in deeper ways. This work will help KEA align its resources to be more responsive to those needs. As a first step, KEA is gathering data from constituents about the association’s effectiveness and priorities for the future. The NEA-Foundation has engaged Brighter Strategies, a consulting firm that helps organizations accomplish their missions, to conduct the survey. The survey is now open at this link:
KEA invites all Kentucky school employees (certified and classified; teachers and administrators) to participate. Please make the survey link available to all of your employees and encourage them to respond.
Next Education Matters on growing student leaders (Tonight at 9 p.m. ET, 8:00 p.m. CT)
The next edition of Education Matters, hosted by Bill Goodman, explores how schools can help students acquire the leadership skills they need for academic and lifelong success. “Growing Leaders” features a look at three successful school-based leadership training programs across the state. The program airs tonight, May 19 at 9 p.m. ET/8 p.m. CT on KET.
The program includes a visit to Moss Middle School in Warren County, where students learn about leadership through “The Leader in Me,” a national program based on Stephen R. Covey’s The 7 Habits of Highly Effective People. Warren County Public Schools has adopted the program in all its elementary and middle schools.
Another segment centers on the Carter G. Woodson Academy, housed at Crawford Middle School in Fayette County. This college preparatory program for African-American males in grades 6-10 infuses leadership skills throughout the curriculum. Students are encouraged to practice their leadership skills both in school and in their communities.
The program also travels to Buckhorn School, a K-12 school in Perry County, to learn about the Student Technology Leadership Program (STLP)—a statewide initiative sponsored by the Kentucky Department of Education that empowers students to use technology to address needs within their schools and communities. The program also follows the Buckhorn students as they participate in the annual statewide STLP convention held at Rupp Arena in Lexington.
In addition to these segments, Goodman will lead a panel discussion on ways that educators and parents can develop student leaders.

Presenters sought for National School Boards Association Conference in Nashville
The National School Boards Association (NSBA) annual conference will be closer to Kentucky than it has been in decades when NSBA comes to Nashville next March 21-23, and the organization wants Kentucky boards and districts on the agenda.
A Call for Proposals website is now open for clinics by district teams. Proposals are being sought for high-quality, breakout sessions that focus on topics of critical interest to school board members and administrators from all across the country. Proposals must be submitted online by Monday, June 16 at 6 p.m. ET. Here is the link:
Proposal Guidelines and Presenter Requirements
• Submissions collected through this Call for Proposals process will be considered for breakout sessions only. Proposal submission does not guarantee participation in the conference.
• It is strongly advised that presentations include at least one school board member as part of the panel of presenters.
• Districts submitting proposals must be members in good standing of their respective state school boards association.
• Please do not type any part of your proposal in all capital or all lowercase letters, do not use acronyms or abbreviations, and please do not send any attachments or supplemental materials – they will not be reviewed.
• Breakout sessions will be 30, 45, or 75 minutes and will be scheduled throughout the conference. Please do not submit a proposal unless you can present your session any time during the conference, Saturday, March 21 – Monday, March 23, 2015.
• Presentation rooms will be equipped with an LCD projector, screen, head table for four and lectern with wired microphone.
• Additional microphones will be provided at the discretion of staff.
All presenters must pay conference registration fees and have a registration badge. Please explain this policy to your co-presenters. There are no presenter registration discounts available. Proposals will be reviewed during July and those whose concepts are selected will be notified this fall.

Call for presenters for learning conference now open
The “Where Ideas Take FLIGHT (Future Lesson Ideas Gathered Here Today)” Institute, sponsored by Bullitt County Public Schools and the Ohio Valley Educational Cooperative, would like to invite technology specialists (TIS/TRT), administrators, and teachers of all grades, subjects, and skill levels to present at this year’s conference. Our goal is to encourage everyone to take FLIGHT (Future Lesson Ideas Gathered Here Today) in learning.
The institute is a free event and will be held on Saturday, September 20, 8 a.m. – 4 p.m., (with lunch on your own and door prizes at the end of the day) at North Bullitt High School. It will showcase technology, curriculum, and instruction. This event will feature teachers from around the state presenting not only technology tools, but curriculum integration techniques and instructional strategies to help expand student learning. There will be six 45-minute sessions held throughout the day, a vendor hall area, and impromptu gathering areas for collaboration. Even if you are hesitant about presenting, please share this with your friends and encourage them to Take FLIGHT in Learning!
For those interested in presenting, please register here no later than August 22.
If you are interested in attending the Take FLIGHT Institute, please register here.
Up to six hours of Professional Development credit/EILA credit for an attendee and one additional hour for each presentation presented is being offered. (Presenters willing to present more than once will receive one hour for each additional presentation as well.)

Principal selection help available
Getting ready for principal selection? The Kentucky Association of School Councils (KASC) has two ways to help!
KASC will send a knowledgeable and experienced facilitator to guide you through the process. This 3-hour session includes:
• up-to-date materials reflecting the most recent changes and interpretations of the law
• content aligned with best practice for principal selection
• clear and simple tools to help with interview questions and criteria
• facilitator led session during a council meeting so decisions can legally be made
• ongoing support and advice throughout the whole process
Please e-mail Joyce to discuss pricing, or call (859) 238-2188.
You also may purchase principal selection materials to do the training yourself:
• up-to-date materials reflecting the most recent changes and interpretations of the law
• content aligned with best practice for principal selection
• clear and simple tools to help with interview questions and criteria
Cost of the materials is $145 for a set of eight booklets plus a facilitator guide.

Kentucky Association for Supervision and Curriculum Development (ASCD) summer symposium
The KY ASCD Summer Symposium will highlight effective strategies for improving instruction and implementing the Kentucky Core Academic Standards.
Date: June 18
Location: Madison Central High School
$75 Early Bird Registration until May 30.

Go to for program information and registration.

Half in Ten's National Art Competition
Half in Ten is a national campaign to cut poverty in half in ten years. As part of its mission, the campaign has launched its first national art competition, which will extend through June 30 with the theme Our American Dream—What will it take to get there? The goal is to engage as many children and young people across the country, ages 4-24, in a national conversation with their families, teachers, and community members about poverty and what we need to do as a nation to tackle it. Deadline for entries is June 31. Learn more here.

Girls STEM conference (Attachment)
The Kentucky Girls STEM Collaborative 6th Annual Conference, “Health Sciences and Other Interesting Careers for Girls” will be held on Friday, June 13, from 8:30 a.m. – 3:45 p.m. at Murray State University – Crisp Center in Paducah, KY.
There will be activities and workshops for both adults and girls in grades 5-12. Educators will have the opportunity to discuss current trends with leading professionals from both the classroom and the field. Students will have hands-on activities including opportunities to archive their day by submitting photos to an Instagram site!
Registration is now open on the following sites. Please note there are two URLs - one for adults and one for students: 
See attached flyer for more information.

Tech academy (Attachment)
Getting technology into the classroom is one thing, but helping teachers integrate it into their instruction is another. Teachers report that they need more professional development to do just that.
Once again, the Kentucky Writing Project is offering 3-day workshops around the state to provide teachers with a classroom-friendly piece of technology (this year, it's the iPad Mini) and 18 hours of demonstrations and hands-on experiences to learn ways to use this technology. There is even a bring-your-own iPad price for those who already have the equipment and just want ideas for how to use it effectively. See attachment for details on dates, locations and registration form.

Festival of Learnshops for teachers (Attachment)
From blacksmithing to bonsai, teaching with puppets to teaching with picture books, Program Review to papermaking – there is a plethora of choices for professional learning at the Festival of Learnshops, July 11-25 in Berea, KY.  This is NOT just for arts and humanities specialists. Math, science, social studies, E/LA and practical living teachers – get inspired by new ideas on how to integrate the arts (music, visual art, theatre, storytelling) across the curriculum. Have fun while you learn hands-on about the chemistry of glass-blowing or the history of broom making.
See the attached brochure or visit While several classes are highlighted for professional learning, certificates of participation and educational resources are provided with all classes. For questions, contact Judy Sizemore, Festival of Learnshops Co-Coordinator,, (606) 493-7052.

History conference registration open (Attachment)
The annual Kentucky History Education Conference for K-12 teachers will be held at the Thomas D. Clark Center for Kentucky History in Frankfort on Thursday, July 10 from 8:30 a.m. to 4:30 p.m. Come join some of Kentucky's premier historians as they lead historical content sessions focused on this year’s topic, “Leadership and Legacy in History.”
The cost of the conference, which includes lunch, refreshments, and teacher materials, is only $50 or $45 for KHS, Kentucky Association of Teachers of History and Kentucky Council for Social Studies members. A special rate of $35 is available for pre-service teachers.  See attachment for registration information.