May 28 2013

Published: 5/29/2013 10:20 AM
MONDAY SUPERINTENDENT E-MAIL on Tuesday – 5/28/13
As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail on Tuesday that combines several items into one communication.
 
Please read the Monday E-mail on Tuesday as it contains information about the following KDE-related items:
• Training on the restraint and seclusion law
• Best Practice Summit
• Extended Employment Plans and Report for Agricultural Education Teachers (Attachments)
• PGES 2013-14 Pilot Principals Learning Opportunity (Attachment)
• Fidelity (Performance) Bond Submission
• Bond of Depository Submission NEW!
• Kentucky Teacher – Science teachers, Calloway CCR in Kentucky Teacher next week
 
If you have questions about the specific items, please see the contact information for each item.
 
Items from KDE
 
Training on the restraint and seclusion law
The Kentucky Department of Education (KDE), in partnership with Kentucky Educational Television (KET), is developing a web-based training option for school personnel pursuant to Section 6(1) of 704 KAR 7:160, Use of Physical Restraint and Seclusion in Public Schools.
 
The training will illustrate the benefits of positive behavior interventions, creating school-wide positive behavior support systems, managing behavior to promote student success, and implementing de-escalation strategies. It will also include video footage from Kentucky schools that are effectively implementing positive behavior intervention and support systems; endorsements of such systems by leaders from the behavior field, administrators and others school personnel; and, to assist with implementation, video examples of evidence-based practices. The training will also include brief, focused, engagement activities. We anticipate that this training can be completed within four hours.
 
The target for making the training available to districts is mid-June. If you have further questions, please contact Gretta Hylton (Gretta.Hylton@education.ky.gov).

Best Practice Summit
The Kentucky Continuous Improvement Summit: Focusing on Best Practice, a professional gathering co-sponsored by the Kentucky Department of Education and AdvancED Kentucky, is scheduled for September 30 at the Marriott East Hotel in Louisville. Participants will:

• receive help to build school and district capacity to effectively plan and implement improvement initiatives targeting student achievement and the conditions that support learning.
• learn from Kentucky school and system leaders who have been successful in improving teaching and learning conditions and student performance results during the past year based on the TELL Kentucky survey.
• find out about specific strategies and approaches implemented in Kentucky schools that have been effective in improving student performance.  Best Practice sessions will be led by school and system educators who are also being recognized for designing and implementing proven approaches that have significantly improved performance and/or learning conditions.  
• receive guidance in using recently updated ASSIST tools to create, manage and evaluate all phases of school and system improvement planning.
• gain support for using ASSIST to maintain or achieve initial accreditation through AdvancED/SACS.
Join us for this one-day summit as we create a forum to advance innovative and practical strategies leveraging research, best practices and collective abilities.  Register now to take advantage of this opportunity to cultivate your craft and effectively deliver the skills today’s students need for tomorrow’s world.  For additional information and to register, click here.

Extended Employment Plans and Report for Agricultural Education Teachers (Attachments)
This information relates to extended employment for agriculture teachers, according to KRS 157.360, Section (11), (a), which states that:  “Instructional salaries for vocational agriculture classes shall be for twelve (12) months per year.”

Pursuant to KRS 157.360, teachers of Agriculture must be 12-month employees and work a “year-round” schedule, in order to provide a comprehensive program that meets the needs of the agricultural community by allowing teachers to carry out duties of supervision and instruction of students’ experience programs in agriculture, supervision of student leadership development activities, and other duties as stated in KRS 157.360(11) (attached).
 
Agricultural education programs should never have less than one full time agriculture teacher.  This is best practice so that the teacher has the ability to provide a comprehensive program of agricultural education for the community.  Also, any reduction of an existing agriculture teacher, in multi-teacher departments, from full time status should occur only due to decreases in student enrollment in the agricultural education program.
 
It is time again for the teacher(s) of agriculture in your school district to prepare extended employment plans and reports.  Each teacher of agriculture is to submit an annual plan for 2013-2014 to the local school superin¬tendent for approval.  The plan shall include tasks to be performed with its purpose, and the number of days requested for each task.  The plan shall be in compliance with the guidelines developed by the Kentucky Department of Education.  In addition, teachers are also to submit a report of completed activities from the 2012-2013 school year to the local superintendent.
 
After a review by Kentucky Department of Education leadership, it has been determined that the state statute mandating 12-month extended employment for agriculture teachers (KRS 157.360) requires that all extended employment reports should be sent to the Kentucky Department of Education each year.  Therefore, all agriculture teachers are to work with their superintendents to be sure that all plans and reports are mailed to the State Agricultural Education Office in Frankfort before July 15.
 
Therefore, it is necessary that every agriculture teacher do two things:
1.     Develop a plan for extended employment activi¬ties for the period July 1, 2013, through June 30, 2014, according to the attached guidelines and submit it to the superintendent’s office by July 1 for approval.  It is our recommendation that a minimum of 30-35 days of the extended employment be planned for the summer months (June, July, August). We are aware that many schools are operating on an alternative calendar schedule. We recognize that for these schools as many as 20-25 days of the extended employment may be used during the regular school term.  This likely will mean that teachers will work extended days during fall, Christmas, and spring breaks, according to the schedule approved by the local board of education.
2.     Submit a report to the superintendent of extended employment activities com-pleted for the period July 1, 2012, through June 30, 2013.  This report should list the activities completed and number of days utilized for each activity.  Documentation concerning the use of extended days should be attached to the completed report. Acceptable forms of documentation could include: monthly travel/expense reports; a structured, formal personal daily log of activities; a monthly calendar showing completed activities for each day; any other format which documents days worked and activities completed for each of the extended days.
 
Both the plan and completed report should be submitted to the superintendent’s office for approval.  As stated above, reports for the 2012-2013 year and plans for the 2013-2014 year should then be mailed to the Agricultural Education State Office in the Kentucky Department of Education before July 15.  Please mail to:
 
          Brandon K Davis, Program Consultant
          Agricultural Education
          500 Mero Street, Room 2033
          Capital Plaza Tower
          Frankfort, KY 40601
 
A copy of the guidelines for twelve-month employment of agriculture teachers and the extended employment plan and report form are attached.  The reporting tool is now in Excel form. This is the required tool for all reporting of extended employment for agricultural teachers. Previous formats will no longer be accepted.
 
If you have any questions relating to this information, you should contact Brandon K Davis, Program Consultant, Agricultural Education, at (502) 564-3472 or e-mail him at Brandon.davis@education.ky.gov.  

PGES 2013-14 Pilot Principals Learning Opportunity (Attachment)
Attached please find a flyer announcing a new professional learning opportunity for principals participating in the Principals Professional Growth and Effectiveness System (PPGES) pilot for the upcoming school year.  This leadership academy will provide support for pilot principals in their implementation efforts. The Kentucky Leadership Academy (KLA) is working in partnership with KDE and Battelle for Kids to offer this professional learning experience.  If you have questions, contact Shirley LaFavers, 800-928-5272, shirley@kasa.org, or Kevin Stull, 502-564-1479, kevin.stull@education.ky.gov .

Fidelity (Performance) Bond Submission
The fiscal year 2014 “Fidelity (Performance) Bond” information is due to the Kentucky Department of Education (KDE) by July 1, 2013.  Please submit the bond information through the SEEK Application Fidelity Bond web-based form submission process, the same as last fiscal year’s submission process.  The following “Bond” website link consists of the Fidelity Bond Web Based Form Submission Instructions, Exposure Calculation Report, and other useful documents and information.
http://education.ky.gov/districts/FinRept/Pages/Bonds.aspx
 
Districts may begin submitting their Fidelity Bond information through the SEEK Application web-based form submission process on June 1, 2013.
 
Fidelity Bond requirements are summarized in KRS 160.560.   The requirements for the penal sum of the bond are summarized in 702 KAR 3:080.  Please refer to the “Exposure Calculation Report” on the “Bonds” website for the Penal Sum amount for your district. The beginning and ending dates of the bond should coincide with the fiscal year beginning and ending dates of July 1, 2013 and June 30, 2014.
 
A hard copy of the bond shall be maintained with the local board of education and electronically submitted through KDE’s SEEK Application web-based system.
 
For questions regarding Fidelity Bonds, please contact Gail Cox at gail.cox@education.ky.gov  or via phone at 502-564-3846.

Bond of Depository Submission NEW!
For fiscal year 2014 the “Bond of Depository” has a new process.  Districts are required to submit their Depository Bond information through the SEEK Application Depository Bond web-based form submission process each year.  This information is due to the Kentucky Department of Education (KDE) by July 1, 2013.  The following “Bond” website link consists of the Bond of Depository Web Based Form Submission Instructions, Expiration Report, and other useful documents and information.
 
Districts may begin submitting their Bond of Depository information through the SEEK Application web-based form submission process on June 1, 2013.
 
Bond of Depository requirements are summarized in KRS 160.570.  The requirements for the penal sum of the bond are summarized in 702 KAR 3:090. The Penal Sum must be calculated each year and any adjustments should be made to the Bond of Depository along with the Collateral Market Value.  The beginning date of the bond should coincide with the fiscal year beginning date of July 1, 2013 and the ending not to exceed two (2) years prior to the beginning date.
 
A hard copy of the bond shall be maintained with the local board of education and electronically submitted through KDE’s SEEK Application web-based system.
 
For questions regarding Bond of Depository, please contact Gail Cox at gail.cox@education.ky.gov  or via phone at 502-564-3846.
 
Kentucky Teacher - Science teachers, Calloway CCR in Kentucky Teacher next week
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
 
Here’s a look at what’s coming in Kentucky Teacher the week of May 27:
• Learn how six Kentucky teachers are enhancing their instructional skills and content knowledge with other teachers around the country through the National Science Teachers Association New Science Teacher Academy.
• Read about how the Calloway County school district’s approach to positive discipline has helped it surpass its college and career readiness targets the past two years.
 
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at kyteacher@education.ky.gov or post your comments online.
 
Kentucky Teacher is produced by KDE’s Division of Communications.
 
Items from Outside Agencies
 
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
 
National School Boards Association call for proposals
The National School Boards Association is looking for proposals from school districts and other organizations for high-quality breakout sessions that focus on topics of critical interest to school board members and other education leaders from all across the country, with information and skills to help them govern and lead more effectively in the fast-moving world of K-12 education.
Proposals can be submitted until Monday, June 3. NSBA's 74th Annual Conference will be held April 5-7, 2014 in New Orleans. To submit a clinic proposal, click here http://ww3.aievolution.com/nsb1401/

Environmental Education Symposium
The Kentucky Association for Environmental Education (KAEE) presents the second annual KAEE Sustainability Symposium on Friday, June 21, from 9 a.m. to 4 p.m. (ET) at Gateway Community and Technical College’s Boone Campus in Florence, Kentucky.  The event will explore the collaborative network of numerous educational, local government, and nonprofit organizations committed to enhancing the northern Kentucky region through urban sustainable development.
In addition to the presenters, three sustainability tour options are available and included with registration:
 
• Option 1: Sustainable Covington Tour: Exploring, on foot, the first completed section of the Licking River Greenway Trails System.  The tour also will include a sampling of Covington’s sustainable sites, such as a LEED certified home built by the Center for Great Neighborhoods and neighborhood community gardens.
• Option 2: Public Service Park Tour at Sanitation District No. 1 (SD1): Featuring environmental best management practices and cutting edge public educational programming.  A national model for environmental outreach, the park provides an empowering and interactive learning experience teaching why it is important to reduce the amount of pollution entering our streams and rivers through storm water runoff.  Some of the park’s features include a vegetated roof, a wetland adventure, environmental art sculptures, storm water garden, retention and detention basins, Native American creek walk, and urban forest.
• Option 3: Licking River Canoe Tour: Focusing on water quality and history.  Starting at Wilder Park, participants will paddle down the lower portion of the Licking River to the Roebling Bridge on the Ohio River.  Note: A $17.50 canoe rental fee is required for participation.
 
Registration is now open and is only $25 for students, $35 for KAEE members, and $45 for non-KAEE members.  Cost includes lunch with healthy, local foods, and your choice of a field trip.  Visit www.kaee.org/symposium for details and information on how to register.

History Conference (Attachment)
The annual Kentucky History Education Conference for K-12 teachers will be held at the Thomas D. Clark Center for Kentucky History in Frankfort on Thursday, July 11 from 8:30 am to 4:30 pm.  Come join Kentucky's premier historians as they lead historical content sessions focused on this year’s topic, Rights and Responsibilities in History. Concurrent sessions on primary source activities, classroom applications, and instructional strategies will also be offered by teacher peers. The cost of the conference, which includes lunch, refreshments, and teacher materials, is only $50 or $45 for KHS, Kentucky Association of Teachers of History and Kentucky Council for Social Studies members.
 
In addition, a field study bus tour is offered the following day, Friday, July 12, to historic sites associated with frontier Kentucky.  This unique professional development day will include educational and entertaining stops at Fort Boonesborough and Old Fort Harrod.  Cost for the field study bus tour is $100.00 after May 15.  Lunch is included. Space is limited, so register now for this exciting learning opportunity.
 
A registration form is attached to this e-mail. If you have any questions please feel free to contact Tim Talbott at: tim.talbott@ky.gov or at 502-564-1792, ext. 4428.

Ending Sexual Assault and Domestic Violence Conference call for proposals (Attachment)
Proposals to present at the 15th annual Ending Sexual Assault and Domestic Violence Conference are being accepted until June 7. The conference will take place December 11-13 at the Marriott Griffin Gate in Lexington and will focus on Human Trafficking, Disabilities, Substance Abuse, Primary Prevention/Social Change, Advanced Clinical/Mental Health, Non-Profit Administration, Children & Youth, Working Collaboratively, SART Issues, and Working with Marginalized Communities Including Male Victims.
 
The submission form is attached. Return completed form with resume/CV by June 7, 2013 to tbentley@kasap.org, fax to 502-226-2725, or mail to KASAP, PO Box 4028, Frankfort, KY 40604.
o Proposals will be reviewed on June 14th.  No late proposals will be considered.
o Presenters will be notified by July 5th as to whether the proposal was selected.
o Multiple proposals will be accepted.
Contact Tana Bentley for more information.