November 4 2013

Published: 2/20/2015 9:52 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• KDE Communicates Critical Information to District Personnel via E-mail Lists
• School Information is Critical to Accurate Distribution of Test Booklets
• PGES Statewide Pilot Implementation Survey
• Integrating the CCSS into Your Local School Curriculum and Assessments Webinar
• 2014 21st Century Community Learning Centers RFA and Call for Reviewers
• Kentucky Teacher – Transitional courses, academic standards, photo blog coming up

Also, take a look at the items under the section titled “Items from Outside Agencies”.

If you have questions about the specific items, please see the contact information for each item.
Items from KDE
KDE Communicates Critical Information to District Personnel via E-mail Lists
School and district contacts play vital roles in collecting and communicating information; therefore, it is important to ensure that the contact list and role assignments are complete and up-to-date.  This year (2013-14), KDE is expanding the list and moving toward one collection system for contacts. People Manager will be the primary source for all school and district contact information including contacts previously listed only in School Directory. Updates made in People Manager will post in real time to Open House.  Click here to review current district and school details, including contact information. District Web apps administrator points-of-contact (WAAPOCs) should make corrections and updates to contacts in the Web Security Administrator (WSA) at (The District WAAPOC list is also available here under “Other Roles”.)
For more information regarding updates to People Manager, please contact Dede Conner at 502-564-2020, ext. 2208 or via e-mail at

School Information is Critical to Accurate Distribution of Test Booklets
Superintendents or their designees are asked to ensure information about their particular school(s) and district(s) are up to date in the Open House directory. If information changes or needs revision (i.e., missing or incorrect school name, address, other information) please click here to go to the School Change Requests web page.  Filling out a form and sending it to KDE ensures that the school information is revised or appropriate additions are made.    For more information regarding school changes contact Lori Davis at 502-564-5279, ext. 4413 or e-mail

PGES Statewide Pilot Implementation Survey
A survey on this year’s Professional Growth and Effectiveness System (PGES) statewide pilot will be e-mailed to all participants on Tuesday, November 12. The survey will be used to gauge participants’ perception of the training and implementation of the PGES statewide pilot. The Kentucky Department of Education will analyze responses regarding the experiences of teachers and principals which will inform implementation of PGES in all schools next year.

Integrating the CCSS into Your Local School Curriculum and Assessments Webinar
You are invited to a special, Kentucky-only webinar, sponsored by the Kentucky Department of Education. Dr. Heidi Hayes Jacobs will give you proven strategies for successfully mapping your curriculum to the Common Core Standards (Kentucky Core Academic Standards in English/language arts and mathematics):
            • Get an overview of Phase Mapping to the Core mode—the Common Core
               implementation framework being used by some of the most succedsful schools in
               the U.S.              
            • Discuss your curriculum planning questions, answered by one of the nation’s leading
            • Examine the dynamic new tools for implementation found on the LumiBook platform,
              available for free to all Kentucky educators
Title:  Introduction to the LumiBook “Mapping to the Core:  Integrating the CCSS into your Local School Curriculum and Assessments
Date:  Tuesday, November 19
Time:  4-5 p.m. ET
System Requirements:
PC-based attendees: Windows® 8, 7, Vista, XP or 2003 Server
Mac®-based attendees: Mac OS® X 10.6 or newer
Mobile attendees: iPhone®, iPad®, Android™ phone or Android tablet
Space is limited.
Reserve your webinar seat now at:
After registering, you will receive a confirmation e-mail containing information about joining the webinar.

2014 21st Century Community Learning Centers RFA and Call for Reviewers
As authorized under the No Child Left Behind Act (NCLB), Title IV, Part B, the Office of Next-Generation Learners has posted a Request for Applications (RFA) for local school districts, community and faith-based organizations, as well as other qualifying private and governmental organizations to design and implement effective out-of-school programs that improve student achievement and social development.
The 21st Century Community Learning Centers (CCLC) program provides academic, artistic and cultural enrichment opportunities for students, particularly those who attend high-poverty and low performing schools, to meet state and local standards in core academic subjects; to provide students with homework assistance; to offer students a broad array of activities that can complement their regular academic programs and promote youth development; and to offer literacy and other educational services to the families of participating students.
Eligible applicants are local education agencies, community-based organizations (CBO), including faith-based organizations (FBO), institutions of higher education, county and city government agencies, for-profit corporations, and other public and private entities. 
In support of this program, an RFA and a Call for Reviewers has posted to the KDE website.  The questions deadline is November 25, 2013.  The RFA submission deadline is December 4, 2013.

Kentucky Teacher - Transitional courses, academic standards, photo blog coming up
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of Nov. 4:
• Find out how transitional courses have made all the difference when it comes to East Carter High School’s accountability, and college- and career-readiness and graduation rates.
• What do you think about Kentucky Core Academic Standards? Education Commissioner Terry Holliday shares some insights from a recent study, and prepares to ask Kentucky educators for even more feedback on the new standards.
• KDE photographer Amy Wallot has been out and about snapping pictures. Check out her latest Photo Blog featuring the Caldwell County school district.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Letter from Secretaries Vilsack and Duncan re:  Healthy Nutrition Environment in Schools
October 28, 2013
Dear Colleague,
As the school year gets under way, we would like to thank you for all of the efforts that you and your staff are making to ensure a healthy nutrition environment in schools.  Your ongoing efforts to implement the new school meals nutrition standards are enhancing the health and nutrition of our nation’s children in schools across the country.
We would also like to take this opportunity to brief you on another critical element of our joint efforts to promote a healthy school environment and to request your support.  In order to implement additional mandates by the Healthy, Hunger-Free Kids Act of 2010, the Department of Agriculture (USDA) recently published the “Smart Snacks in School” standards for all foods sold in school outside the school meals programs.  These are practical, science-based standards for foods sold in vending machines and à la carte lines — standards that make the healthy choice the easy choice for students. 
Highlights of the “Smart Snacks in School” nutrition standards include:
• More of the foods we should encourage.  Like the new school meals, the standards require healthier foods, including more whole grains; low-fat dairy products; fruits and vegetables; and leaner protein.
• Less of the foods we should avoid.  The standards require food items that are lower in fat, sugar, and sodium and provide more of the nutrients children need.
• Targeted standards.  The standards allow variation by age group for factors such as portion size and caffeine content.
• Flexibility for important traditions.  Parents may still send their children to school with homemade lunches, or treats for activities such as birthday parties, holidays, and other celebrations, and schools can continue traditions such as fund-raisers and bake sales.
• Reasonable limitations on when and where the standards apply.  Standards affect only foods that are sold on the school campus during the school day.  Foods sold at after-school sports events or other activities will not be subject to these requirements.
• Flexibility for State and local communities.  The standards allow for significant local and regional autonomy by establishing only minimum requirements for schools.  States and schools that have stronger standards will be able to maintain their own policies.
Since the new standards become effective in the 2014-15 school year, schools have ample time to make any changes that the standards require.  A team approach will be very important, as successful implementation will require support not only from school nutrition personnel but also school administrators, sports teams, clubs, and others involved in food sales.  USDA will support your efforts with training and technical assistance.
More specifically, we suggest that you:
• Reach out to your school district leadership to discuss the new standards and ensure that the leadership team understands that the standards will affect all venues in which foods are sold in your schools, including the cafeteria, vending machines, school stores, etc. (but not including food related to the school lunch program).  Compliance with the new standards is not limited to foods sold by school food service and so is likely to impact other members of the school community, potentially including school administrators, sports teams, clubs, and parent organizations. 
• Plan procurement activities accordingly.  In many cases, food purchasing activities for the next school year begin this year.  Please ensure that purchasing plans reflect the new standards and that any needed revisions in light of product specifications and other procurement procedures are addressed.  In addition, school districts should consult with their State education agencies regarding State guidance on food fund-raiser policies.
• Develop a plan for ensuring compliance in the coming year.  The plan should include all those involved in food sales and should identify appropriate roles and responsibilities for implementing the new standards.
• Communicate widely about the new standards.  This is an opportune time to develop a communications plan for conveying the upcoming changes to students, parents, school organizations, and school staff.  A key component of such a plan will be communicating to your school leadership and the community at large the many ways in which these changes will positively benefit our schoolchildren.  Your messaging can publicize that the revised meal pattern changes coupled with new snack standards will support students in developing a lifelong habit of healthier food choices.  Recent research indicates that a large majority of parents support nutrition standards for snacks sold in schools.
As a result of the Healthy, Hunger-Free Kids Act of 2010, America’s students now have healthier and more nutritious school meals.  With the addition of “Smart Snacks in School,” students will have healthier choices available wherever food is sold to them at school.  The Act supports healthier students and staff through stronger local school wellness policies as well as the development of strong professional standards and training resources for school nutrition personnel.  These policies must address nutrition education, physical activity, and other school-based activities to promote student wellness.  Specific information on USDA’s local school wellness policies, including implementation guidelines, examples of model policy language, and links to related resources, can be found on the USDA Web site.  This will also be the future site for USDA’s proposed school wellness policy regulation.
We also encourage you to learn about and share information on related federal activities.  The Department of Education’s Carol M. White Physical Education Program (PEP) grants promote innovative educational approaches to nutrition education and helping more students meet their State standards for physical education with the ultimate goal of teaching children about the value of lifelong physical activity and healthy eating.  PEP grant activities must support and complement USDA-required local wellness policies.  The U.S. Department of Education-Green Ribbon Schools recognition award honors schools and districts that, among other activities, are exemplary in improving the health and wellness of students and staff.  Finally, Let’s Move! is a comprehensive federal initiative dedicated to solving the problem of obesity within a generation, so that children born today will grow up healthier.  As well as promoting increased physical activity, the initiative offers parents and educators tools, support, and information they need to instill healthy eating habits in children that will last a lifetime.
We appreciate your continuing dedication to creating a healthy school environment and improving children’s health.  Thank you for your attention to this critically important issue.
Thomas J. Vilsack         
Secretary of Agriculture
Arne Duncan
Secretary of Education

Schools Facilities Construction Commission Names New Executive Director
The School Facilities Construction Commission would like to welcome their new Executive Director, Ms. Kristi Culpepper.  Ms. Culpepper comes to the SFCC from the Legislative Branch of Government where she was the Committee Staff Advisor for the Capital Projects and Bond Oversight Committee.  She has a deep mechanical understanding of government finance and the municipal bond market.  She is regarded as an authority on capital projects and debt by the Legislative body.  She has worked with legislators, lobbyists, and attorneys to draft legislation and effect policy changes related to the state’s bonded indebtedness.
Ms. Culpepper received her Bachelor and Master degrees from Baylor University.  Her Community Commitments include being an active member of the Junior League of Louisville and she serves on the Board of Directors of the St. John Center for Homeless Men in Louisville.  She is married and has a 2 year old daughter.

KSP Safe Schools Active Shooter Program
The Kentucky State Police (KSP) has launched a statewide Active Shooter Training Program as part of a safe schools initiative developed by the agency for the purpose of heightening security practices for maximum school safety. The KSP, with input from school administrators across the state, has developed a program aimed at assisting Kentucky schools on how to respond effectively during an active shooter incident. This program is designed to provide four levels of assistance to aid school officials in establishing or complimenting their current emergency management response plans. These levels include, on-site visits, target hardening, lock down drills and hands-on role-playing scenarios that simulate an active shooter incident within a school setting. This training is free and available statewide.
Interested schools can contact their local KSP post; each post has a Safe Schools Program liaison. There is also a link for the Safe Schools Program on the KSP website.

Alive@25 Twitter Contest (Attachment)
KSP is also hosting a Twitter contest to promote a teen driving program called Alive@25. See attached flyer. The winning school will receive $500 to use for Project Graduation activities. (Two winners may be selected because they have had such a strong response already).
Schools do not have to take part in the KSP Safe Schools Active Shooter Program to participate in contest.

PD on Child Development
The Professional Development Center at the Frank Porter Graham Child Development Institute (The PDC@FPG) at the University of North Carolina is offering two new workshops.
In December, the PDC@FPG will be holding the "Using the Autism Program Environment Rating Scale (APERS) with Proficiency" workshop. The APERS assesses the quality of programs for students on the autism spectrum in preschool, elementary, middle, and high school settings:
In January, the PDC@FPG will offer "Using the Inclusive Classroom Profile (ICP) with Proficiency." The ICP assesses the quality of classroom practices that support the developmental needs of 2 ½ to 5-year-old children with disabilities in early childhood settings:
The PDC@FPG provides people and organizations with opportunities to expand capacity, knowledge, and skills in areas related to child development and learning. For more information, please visit:

Good Government Summit
Auditor of Public Accounts Adam Edelen will host a 2 1/2 hour seminar on improving governance and accountability for local government officials. Auditor Edelen will be joined by representatives from the Auditor’s office, law enforcement and others to discuss best practices and lessons learned from past cases of fraud and mismanagement to help improve transparency and accountability. The summit is free and open to the public.
Pre-registration is not required.  However, for planning purposes please e-mail to provide a count of individuals within your agency that plan to attend. This seminar has been approved by the Department for Local Government as applicable credit for officials enrolled in the County Officials Training Program. County officials participating in this program will need to sign in on site to confirm your attendance.
When: 10 a.m. to 12:30 p.m., Friday, November 15
Where:  Bluegrass Community and Technical College
            Leestown Campus
            164 Opportunity Way
            Building C 
            Lexington, Kentucky
10 a.m. – 10:10 a.m.             Opening Remarks
                                               Adam H. Edelen, State Auditor
10:10 a.m. – 10:35 a.m.          Governance for Councils, Commissions and Boards 
                                                Brian Lykins, Executive Director
                                                Office of Technology and Special Audit
                                                Auditor of Public Accounts
10:35 a. m. – 11:00 a.m.          Policies for Sound Financial Management 
                                                Libby Carlin, Assistant Auditor of Public Accounts
                                                Auditor of Public Accounts
11:00 a.m. – 11:25 a.m.           Preparing for Audits – Interpreting the Results
                                                Jim Royse, Deputy Executive Director 
                                                Office of Financial Audits
                                                 Auditor of Public Accounts
11:25 a.m. – 11:35 a.m.             BREAK
                                              Followed by 5-minute presentation by 
                                                  UK Martin School of Public Policy and Administration
11:40 a.m. – 12:05.p.m.             Recovering from Fraud – 11 Years Later
                                                   Diane Whalen, Mayor
                                                   Linda Chapman, Finance Director
                                                   City of Florence
12:05 p.m. – 12:30 p.m.              Overview of the U.S. Attorney’s Office In Addressing Public
                                                    Ken Taylor, Assistant U.S. Attorney