September 30 2013

Published: 2/20/2015 11:04 AM
​As part of our effort to streamline communications and cut down on the number of e-mails you receive, here is a Monday E-Mail that combines several items into one communication.
Please read the Monday E-mail as it contains information about the following KDE-related items:
• Superintendent Professional Growth and Effectiveness System website location and link available soon!
• From the Attorney General – Your duties as superintendents in distributing written information explaining the Open Records and Open Meetings Acts and proper records retention and management pursuant to KRS 15.257 and 171.223 (Attachments)
• Draft High School Arts Standards Public Review
• ARRA Jobs Reporting Reminder – Report due on job estimates relative to ARRA grants; Due date for submission, Monday, October 7 (Attachments)
Kentucky Teacher - Hands-on learning, schools teaching schools, two columns on tap
Also, take a look at the items under the section titled “Items from Outside Agencies”.
If you have questions about the specific items, please see the contact information for each item.
Items from KDE

Superintendent Professional Growth and Effectiveness System website location and link available soon!
Watch for a separate e-mail soon that will provide you with the link to the website location for the superintendent professional growth and effectiveness resources.

From the Attorney General – Your duties as superintendents in distributing written information explaining the Open Records ad Open Meetings Acts and proper records retention and management pursuant to KRS 15.257 and 171.223 (Attachments)
KRS 15.257 and KRS 171.223 require the Office of the Attorney General to distribute to all superintendents of public school districts and school district attorneys, within ninety days of the effective date of any legislation amending the provisions of the Open Meetings Act or the Open Records Act, written information prepared by my office that explains the procedural and substantive provisions of the Open Meetings Act and the Open Records Act along with information prepared by the Department for Libraries and Archives concerning proper retention and management of public records.  The goal of this legislation is to assist the public officials of Kentucky in complying with the laws relating to open meetings and open records as well as records management and retention.  The referenced written information, entitled “Your Duty Under the Law” and “Managing Government Records,” is attached hereto.  We are again providing a link to a training video for public officials entitled “Promoting Public Trust:  Kentucky’s Laws for Open Government.”  (  We encourage you to watch the video and to share it with other agency officials and employees.
Please return the completed “Certificate of Distribution” to:
Leigh Morris
Office of the Attorney General
700 Capital Avenue, Suite 118
Frankfort, KY  40601

Draft High School Arts Standards Public Review
The National Coalition for Core Arts Standards (NCCAS), the group spearheading new arts standards, will conduct a public review of substantive portions of the draft high school national core arts standards for dance, media arts, music, theatre and visual arts through October 21. Everyone with an interest is welcome to participate.
In Kentucky, Senate Bill 1 (2009) called for new standards in all content areas including arts and humanities.
The new, voluntary grade-by-grade web-based standards are intended to affirm the place of arts education in a balanced core curriculum, support the 21st-century needs of students and teachers, and help ensure that all students are college- and career-ready. The arts standards emphasize “big ideas,” philosophical foundations, enduring understandings/essential questions, and anchor/performance standards, all of which are intended to guide local curriculum development and instructional practices that lead to arts literacy for all students.
Public review of the comprehensive draft PreK-12 standards, including examples of model cornerstone assessments, will begin in January 2014, with a projected release date for the finished standards in March 2014. For more on the review process and public documents related to the arts standards, visit

ARRA Jobs Reporting Reminder – Report due on job estimates relative to ARRA grants; Due date for submission, Monday, October 7 (Attachments)
The ARRA Jobs Estimate report is available through the web application at  The December 2009 OMB ARRA Jobs Guidance from the federal government and the ARRA Jobs Web Application instructions are also attached.  The report is a requirement of receipt of ARRA funds.
Each district will be reporting for the quarter of July 2013-September 2013.  The grant which you are still required to report on is School Improvement(g) (5600).  MUNIS project numbers 5600A, 5600B and 5600C must be reported under MUNIS project number 5600.  All reports must have a sign-off.  If your district did not receive this grant, please sign-off on the blank report. 
The formula for calculating jobs created/retained is:
Total number of quarter hours worked in jobs funded with ARRA funds = Number of FTEs for quarter
                        Total quarter hours in a full-time schedule
Also, if the district has made a single purchase of $25,000 or more, please complete the 1512 Vendor Reporting spreadsheet (attached) and e-mail to by the reporting deadline.  
The report must be submitted by 5:00 p.m. (EST) on Monday, October 7.  Any reports not completed by this time will result in withholding of ARRA funds until the report has been submitted.     
Questions may be directed to the following:
• Web application: or 502-564-2002
• ARRA jobs reporting: or Thelma Hawkins at 502-564-1979
Future ARRA Job Estimates reporting due dates are:
October 2013-December 2013 - Due: January 6, 2014
January 2014-March 2014 - Due: April 7, 2014 
Note:  Dates are subject to change based on information from the U.S. Department of Education.
Kentuck Teacher - Hands-on learning, schools teaching schools, two columns on tap
Kentucky Teacher, the Kentucky Department of Education’s (KDE’s) award-winning online publication, is the place to go to stay abreast of what is happening in Kentucky’s public schools. Kentucky Teacher includes education news, feature articles that highlight successful classroom practice, helpful resources and more.
Here’s a look at what’s coming in Kentucky Teacher the week of Sept. 30:
• Important dates and events are part of every history lesson. But, how many students also get to simulate a snorkeling expedition for artifacts or hop on a make believe steed and join Paul Revere on his famous ride? If they’re in 5th-grade teacher Christina Cornelius’ class at James E. Farmer Elementary (Jefferson County) they do. Learn how Cornelius’ innovative use of experiential learning led to her being selected as the 2013 Kentucky History Teacher of the Year.
• Pulaski County and Franklin-Simpson high schools were once among the lowest-performing schools in the state. Fast forward a lot of hard work and a few years later and they are now both Hub Schools – charged with helping other schools find ways to increase their students’ achievement and college- and career-readiness.
• Education Commissioner Terry Holliday discusses the latest accountability results and the importance of teachers sharing their experiences with the Kentucky Core Academic Standards.
• Kentucky Elementary Teacher of the Year Heidi Givens shares some of the accomplishments of
Kentucky students who are deaf and hard of hearing and the need for high expectations for all students.
Make sure you don’t miss anything in Kentucky Teacher by signing up to receive e-mail updates whenever new stories or features are added. Rest assured, we won’t share your e-mail address.
We want to hear from you too, so send your comments, feedback or story suggestions to us at or post your comments online.
Kentucky Teacher is produced by KDE’s Division of Communications.

Items from Outside Agencies
PLEASE NOTE: Inclusion of items in this section does not constitute endorsement by the Kentucky Department of Education or the Commissioner of Education.
Kentucky Safe Schools Week
This year Kentucky Safe Schools Week is set for October 20-26.  The Kentucky Center for School Safety encourages every school across Kentucky to participate.
The Kentucky Safe Schools Week theme this year addresses the cruelty of bullying, the fear of violence and the self-destruction of high-risk behavior on our campuses. During the week students, staff, parents and community members will be encouraged to join in and be part of the school’s safety team to stop a multitude of safety issues. The week’s positive focus will be on “Safety”, “Teamwork,” “Opportunities” and “Power”. All stakeholders are encouraged to get involved and S.T.O.P.! Bullying, Violence and Risky Behavior in our Schools which supports a safe, respectful, climate where all can succeed.   More information and resources supporting Safe Schools Week are available on the Kentucky Center for School Safety website.

Project Graduation Grant Available for High Schools
Applications are now being accepted for 2014 Project Graduation Grants through the Kentucky Office of Highway Safety. This grant will target Occupant Protection (Seat belt Safety) in Kentucky high schools. Nine Project Graduation grants will be awarded throughout the state. One grant recipient (High School) will receive $1,000 and eight others will receive $500 toward their 2014 Project Graduation.
To apply for the grant, perspective grantees need to visit the Kentucky Office of Highway Safety’s “Application Directions” page; pay close attention to the submission date and the requirements. Use the Kentucky Office of Highway Safety Project Graduation Application and e-mail it to:  Approved grantees will be notified by Oct. 15, 2013.
Please follow the link below for more information about the grant, a link to the grant application and a link to the seat belt survey form.

History Teacher of the Year
Nominations are being taken for the 2014 Kentucky History Teacher of the Year.  All nominations must be submitted on the Gilder Lehrman website.
The History Teacher of the Year award alternates every other year between Elementary and Middle/High School teachers.  Only Middle School and High School teachers (grades 7-12) will be considered for the 2014 award.
Nominators are asked to provide contact information for themselves and information about their nominee, including a short, optional statement about why they are nominating the teacher.
Nominations can be made by a student, parent, colleague, principal or other administrator familiar with the teacher’s work. A teacher can be nominated at any point during the year but must be nominated by February 1, 2014, to be considered for the current year’s award, if they are eligible.
All nominees will receive an e-mail notification with further instructions for completing the nomination with supporting materials. If the teacher is nominated in a year in which he/she is not eligible, they will receive an e-mail reminder when the online form to submit supporting materials to complete his nomination opens. 
For more information contact Tim Talbott at or 502-564-1792, ext. 4428.

Save the Date! State Auditor to Host Training – October 15
State Auditor Adam Edelen will host training for boards and commissions, elected and appointed officials, special districts, fiscal courts and city commissions.  School board members and executives are included in this invitation.
Training Session:
Tuesday, October 15
9:00 a.m. – 12:00 p.m.
The Metz Center, Erlanger, Kentucky. 
The details of the program and materials will be forthcoming.

Kentucky Horse Park Literacy Program
The Kentucky Horse Park Literacy Program reaches out to thousands of Kentucky elementary school children each year with a program designed to promote a life-long love of literacy by connecting the children with a horse-themed book and live equine experience at the Kentucky Horse Park.  Since its inception in 2010, the Kentucky Horse Park Literacy Program has distributed 22,000 books to 16,000 children in 12 Kentucky counties.  We are proud that our Commonwealth’s first lady, Jane Beshear, has been an active volunteer in reaching out to Kentucky’s children through our program. 
For the past few months the Kentucky Horse Park has contacted several Kentucky counties to advocate enrollment in our first and fourth grade Literacy Programs. We are thrilled that our first grade program has been filled! At this time, the KHP Literacy Program fourth grade program is still open for enrollment and can accept approximately 1,200 more students for the spring 2013 activities. (We have 3,400 fourth grade students and teachers already enrolled for 2013).  Attached is more information and links for additional information about the program.
Schools that are interested may enroll by clicking on the Application link in the PDF file or contact Candace Rose for more information at (859) 259-4267.  Enrollment will be accepted on a first-come, first-served basis until the fourth grade program is at capacity.  Also, please note that for 2013 there is a scholarship fund to cover the costs of participation in the program for those schools that may not have funding to participate.  For those schools, their only expense would be the bus transportation to and from the Kentucky Horse Park on April 16. 

National History Day (NHD)
National History Day is a great way to get your students engaged with history because they can choose topics about art history, scientific history and technology, military history, political history, religious history, and almost anything else that sparks their curiosity. All they have to do is make sure it works with the current theme, which is “Rights and Responsibilities in History”.  Not only does it encourage deeper engagement with a topic for your students (because they get to research something that really interests them!), but participation in the program also encourages the development of 21st-century skills.
Students learn how to:
• critically investigate a topic
• communicate their findings effectively
• collaborate with fellow students, teachers, and professionals
• creatively present their findings to a variety of audiences
• conduct original research using primary and secondary sources

Additionally, they become better prepared for the rigors of higher education and professional careers as they develop.

Participation in National History Day in Kentucky is open to all 4th -12th grade public, private, and home school students. If you are interested in further information regarding National History Day in Kentucky please visit the website for information on doing research, rules, project types, and competitions.

If you would like to arrange a visit to your school from the NHD coordinator where you and your students can learn more about NHD and how to use it in your classroom, please contact Cheryl Caskey at or 502-564-1792, ext. 4461.