MONDAY SUPERINTENDENT E-MAIL – 2/7/11
Monday E-mail contains information on the following KDE-related topics:
· First Monthly Superintendents’ Webinar on Feb. 8
· Commonwealth Commitment Pledge
· Commissioner’s KSBA presentation now online
· Reporting roles to KDE
· 2nd Annual Kentucky Outstanding Civic Education Leadership Award (Attachment)
· 21st Century Community Learning Centers RFA (21CCLC 12) Awards Announced
· Declaration of Participation Report to be completed by April 1, 2011
· COMPASS® REGISTRATION
Other Related Topics:
Kentucky Association of School Councils’ Senate Bill 1 Institutes
14th Annual National Principal Leadership Institute – July 9-16, 2011 in New York City
REMINDER -- Trooper Island Scholarships available (Attachment)
Earthquake Awareness Month (Attachment)
April is Child Abuse Prevention Month
Christopher Columbus Fellowship Foundation – Call for nominations for three awards (Attachment)
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
First Monthly Superintendents’ Webinar on Feb. 8
The first of my monthly superintendents’ webinars will occur next Tuesday, Feb. 8, from 3:00 to 4:00 p.m. ET. The topics are SEEK, legislation and Senate Bill 1. Questions can be sent in advance or during the webinar to Mary Ann Miller at maryann.miller@education.ky.gov . The links for connecting to the webinar are as follows:
Live broadcast video and audio mms://video1.education.ky.gov/encoder1 Live broadcast audio only mms://video1.education.ky.gov/encoder2
I hope you will tune in along with your finance officers.
Commonwealth Commitment Pledge
On Friday, superintendents and local board of education chairs were sent letters asking them to sign the Commonwealth Commitment to College and Career Readiness, a pledge to improve their high school students’ college and career readiness by 2015.
This afternoon, KDE issued a news release on this item. You can see that, along with a copy of the letter and pledge, here:
http://www.education.ky.gov/KDE/HomePageRepository/News+Room/Current+Press+Releases+and+Advisories/11-017.htm
KDE will begin collecting and posting information about districts’ responses to the call to sign the pledge in the upcoming days and weeks. More information about the status of this request will be shared as it becomes available. The signed pledge is due to Dotty Raley at KDE (dotty.raley@education.ky.gov) by April 1.
Commissioner’s KSBA presentation now online
Commissioner Holliday’s presentation at the KSBA Conference on Friday, Feb. 4 is now posted on the KDE website.
The presentation focuses on college and career readiness, with particular attention to the Commonwealth Commitment for College and Career Readiness.
Click here to download the presentation.
Reporting of roles to KDE
As part of KDE’s project to provide school district and school contact information, staff in the Division of District Support has completed work related to school district employees’ roles.
A link to “Other Roles Information” has been added to the School/District Contact Information page on the KDE website. These listings include information on directors of pupil personnel, directors of pupil transportation, local school board members and more.
It is crucial that schools and districts update contact information as soon as possible. Updates of superintendent and principal information can be achieved through Infinite Campus. For other roles, please see the list below for KDE role owners.
For more information, contact Donald Aviles, manager of the KSIS Administration Branch, at (502) 564-5279 or donald.aviles@education.ky.gov.
ROLE NAME
ROLE-OWNER
ASSOCIATED DIVISION/BRANCH
ASSOCIATED APPLICATION
CONTACT INFORMATION
Certified Vacancies Hiring Contact
Candace Souder
Division of Next Generation Professionals
Certified Vacancy Hiring App. (KEPS)
502-564-1479
candace.souder@education.ky.gov
Director of Finance and Business
Brenda Withrow
Division of District Support – Financial Management Branch
MUNIS - Financial officers accessing MUNIS system;
Used by ARRA jobs created/saved app for signing off on the report, ARRA jobs
502-564-3846
brenda.withrow@education.ky.gov
Director of Pupil Personnel
Samantha Engstrom
Student Tracking and Transportation
Calendar Submission
502-564-5279
samantha.engstrom@education.ky.gov
Director of Pupil Transportation
John Wyatt
Student Tracking and Transportation
Transportation Application
502-564-5279
john.wyatt@education.ky.gov
Director of Special Education
Chris Thacker
Division of Exceptional Children Services
Secure File Transfer Portal
502-564-4970
chris.thacker@education.ky.gov
District Assessment Coordinator
Francis Jay Roberts
Office of Assessment and Accountability
Report Card, Assessment, Student Data Details Reports, CATS Reports
502-564-9853
jay.roberts@education.ky.gov
District Technology Coordinator
Sri Srineni
Office of Knowledge, Information and Data Services
Technology Readiness Survey app
502-564-2020
sri.srineni@education.ky.gov
Even Start - Adult Ed Teacher
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Child Ed Teacher
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Consultant
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Coordinator
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Director
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Family Advocate
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Parent Ed Teacher
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Support
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Even Start - Teacher Assistant
Annie Rooney -French
Division of Program Standards
Multiple reports and programs associated to assessment
502-564-7056
annie.rooney-french@education.ky.gov
Local School Board Chairperson
Susan Palmer
Office of the Commissioner
Listing needed by commissioner's office.
502-564-3141
susan.palmer@education.ky.gov
Local School Board Members
Susan Palmer
Office of the Commissioner
Listing needed by commissioner's office.
502-564-3141
susan.palmer@education.ky.gov
Principals
School Districts
School districts using Infinite Campus
The principal role is associated with multiple applications/reports. This role needs to be updated in Infinite Campus: Systems Administration > Resources > Schools. See your systems administration or building coach for assistance.
School Vice Principal
Lori Davis
Student Tracking and Transportation
The School Vice Principal role is associated with multiple applications/reports (same as principal’s)
502-564-5279
lori.davis@education.ky.gov
Scholastic Team Member
Brenda Stovall
Off of Leadership and School Improvement
Role associated with some reports.
502-564-2116
brenda.stovall@education.ky.gov
Superintendent
School Districts
Districts – using Infinite Campus
The superintendent role is associated with multiple state reports. This role needs to be updated in Infinite Campus: Systems Administration > Resources > District Information (district contact field). See your systems administration or building coach for assistance.
Superintendent Assistant
Lori Davis
Student Tracking and Transportation
The superintendent assistant role is associated with multiple state reports. Basically same reports used by the superintendent.
502-564-5279
lori.davis@education.ky.gov
Testing Allegations Coordinator
Patricia Woods
Office of Guiding Support Services
CATS Allegations - Testing
502-564-3472
patricia.woods@education.ky.gov
WEB App Admin Point of Contact- WAAPOC
Renee Carter
Office of Knowledge, Information and Data Services
Used by Web Security Administration tool to validate the WAAPOC sign-in credentials.
502-564-2020
renee.carter@education.ky.gov
2nd Annual Kentucky Outstanding Civic Education Leadership Award (Attachment)
The Kentucky Advocates for Civic Education (KACE), Office of the Secretary of State, Administrative Office of the Courts (AOC), Kentucky High School Athletic Association (KHSAA), McConnell Center and KDE encourage you to apply for the second annual Kentucky Outstanding Civic Education Leadership Award.
A civic educator from each of the 16 regions of the KHSAA Sweet 16 State Basketball tournament will be honored. The overall award winner will be granted a $250 cash prize, $500 for classroom supplies and a commemorative plaque.
The deadline to apply is February 28. Please see the attachment for the guidelines, criteria and application process.
21st Century Community Learning Centers RFA (21CCLC 12) Awards Announced
The Kentucky Department of Education (KDE) is pleased to announce that the application review process for the 21CCLC 12 RFA has been completed. The list of awards are available at the following link: http://www.education.ky.gov/KDE/Administrative+Resources/Grant+Information/.
Please note that the awards listed are contingent upon successful site visits. In addition, the applications must meet all federal programmatic and budgetary requirements. If there are programmatic/budgetary issues that need to be addressed, those issues must be resolved before an MOA is awarded. If an issue cannot be resolved, KDE reserves the right to rescind the offer and award the next recipient in line based on score.
We appreciate everyone’s participation in the grant process and hope that you will continue to seek and apply for beneficial grants for your districts/schools as they become available.
If you have budget-related questions, they can be addressed to Lea Ann Lewis via e-mail at mailto:Leaann.Lewis@education.ky.gov or by phone at (502) 564-1979. If you would like copies of your score sheets or have questions related to the application process, please contact Leah Settle via e-mail at mailto:Leah.Settle@education.ky.gov or by phone at (502) 564-2351. All other questions should be addressed to Linda Robinson via e-mail at mailto:Linda.Robinson@education.ky.gov or by phone at (502) 564-2106.
Declaration of Participation Report to be completed by April 1, 2011
It is time for the Declaration of Participation Report to be completed by your district in accordance with the No Child Left Behind Act of 2001. This report is used to identify the number of students enrolled in area private non-profit and home schools. Federal programs participating in the Declaration of Participation are Title IIA - Teacher Quality, Title IID - Education Technology (including ARRA funding), and IDEA-B - Individuals with Disabilities Education Act (including ARRA funding).
In addition to the programs listed above we have designed a separate form for the Title III - Limited English Proficient (LEP) and Immigrant Students Program. This form will be used to identify the number of Limited English Proficient students and the number of immigrant students enrolled in area private non-profit and home schools.
Section A of the Title III - Limited English Proficient (LEP) and Immigrant Students form is the only collection tool being used to denote your district’s intent to participate in Title III - Limited English Proficient (LEP) and Immigrant Students Program either directly or in a consortium.
You are asked to list all private non-profit schools and all home schools that are physically located in your school district’s geographic boundaries, not just those participating. Include memberships of all private schools and all home schools, regardless of whether they will participate or are eligible to participate in the above programs in 2011-2012. A grand total of the participants in each program are also required. Do not include private schools or home schools located outside your district's boundaries that are required to be contacted for Title I services. Because participating private school and home school membership data directly impacts the per pupil dollar amount allocated to the public school districts for Title III-LEP and IDEA-B, it is critical that these totals be accurate. Public school membership information is already on file in the Kentucky Department of Education (per School Data Forms) and should not be included.
According to federal law, only private schools having an official non-profit status are eligible to receive services under Title IIA, Title IID, Title III-LEP and IDEA-B. Beginning with school year 2001-2002 and following, any private school wishing to participate in such programs must have filed Articles of Incorporation with the office of the Kentucky Secretary of State as a non-profit corporation under KRS 273 or have received a letter from the Internal Revenue Service (IRS) granting them
501 (c) (3) status as a non-profit corporation (Home schools, by their nature, are considered non-profit.). A signed assurance statement, verifying an official non-profit status, must be filed with the respective local educational agency (LEA) for each private school or home school wishing to participate in Title IIA, Title IID, Title III-LEP or IDEA-B. (See the non-profit compliance statement on the Private, Non-profit (PNP) School Declaration of Participation for Title IIA, Title IID, and IDEA-B form located on the website. Of the three compliance statements, a school official must have checked “no” for the first two and “yes” for the third in order to participate in any of the programs. Just checking the program in which the school wishes to participate does not make the school eligible to participate.)
The signed individual Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title IIA, Title IID and IDEA-B forms and the Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title III-LEP forms are to be retained in your district office rather than copied and submitted to the Kentucky Department of Education. Documentation showing that you have corresponded with private schools and home schools, physically located in your school district’s geographic boundaries to offer them the opportunity to participate, must be kept on file locally. (Please copy the Private, Non-profit (PNP) School Declaration of Participation for Title IIA, Title IID and IDEA-B form and the Private, Non-profit (PNP) Schools and Home Schools Declaration of Participation for Title III-LEP forms as needed.)
We have made available the Non-Regulatory Guidance for Equitable Services to Eligible Private School Students, Teachers, and Other Educational Personnel under Title IX, Part E, Subpart 1-Private Schools. This guidance is intended to assist local educational agencies and other entities in fulfilling their obligations, under Title IX, Part E, Subpart 1 of ESEA, to provide equitable services to eligible private school students, teachers, and other educational personnel, and under some programs, to parents. This guidance does not impose any requirements beyond those in the law. It is our hope that this guidance will be helpful to districts in meeting their obligation to private schools. Your district is urged to print this document and share it with all Federal Program Coordinators, and the private school contacts.
By April 1, 2011, please return both the completed Declaration of Participation Report forms indicating the public LEA’s intentions and summarizing the private and home schools’ Declarations of Participation forms to Becky Stoddard via e-mail at becky.stoddard@education.ky.us.
If you have additional questions, please contact either Tracy Billingsley (Title IIA 502-564-1979), Dru Hawkins (Title IID 502-564-1979), Judy Howard (Title III-LEP 502-564-1979) or Chris Thacker (IDEA-B 502-564-5279).
You may obtain all the forms needed by clicking on the website found below and downloading the following:
Declaration of Participation Report for Title IIA, Title IID, and IDEA-B (to be completed by the district and returned to KDE) Private Non-Profit/Home Schools Participation Assurance Form (to be completed by Private Non-Profit/Home School and retained in the district) Instruction sheet for FY12 Declaration of Participation Form Declaration of Participation Report for Title III-LEP/Immigrant (to be completed by the district and returned to KDE) LEP Private Non-Profit/Home Schools Participation Assurance Form (to be completed by Private Non-Profit/Home School and retained in district) Instruction Sheet for the LEP Declaration Form Immigrant and LEP Definitions Title IX Part E Subpart 1 - Private Schools, Non-Regulatory Guidance - Equitable Services to Eligible Private School Students, Teachers, and Other Educational Personnel
http://www.education.ky.gov/KDE/Administrative+Resources/Finance+and+Funding/Budgets/Declaration+of+Participation.htm
COMPASS® REGISTRATION
The Kentucky Department of Education is providing COMPASS® as an optional College Placement Test free to Kentucky seniors. Every senior may take each eligible assessment once (Writing Skills (English), Mathematics, Reading). Students are eligible for COMPASS® assessments if they have not met the Council on Postsecondary Education (CPE) benchmarks on any state or national ACT assessment.
COMPASS® is NOT a college admission test. Kentucky colleges and universities will not use COMPASS® scores for replacement of the ACT to admit a student to their institutions. The COMPASS® computer-adaptive college placement test helps colleges evaluate incoming students' skill levels in Reading, Writing Skills (English) and Mathematics and place students in the appropriate level college course.
The next step is for the District Assessment Coordinator to register schools as test administration sites. A school registration form is in today’s DAC Monday E-mail. DACs are asked to complete and return one form for EACH school in your district that has decided to participate by Wednesday, February 23 to become a test administration center. For each test administration site, a school-based test coordinator and technical staff member must be named on the registration form.
Additional details regarding the assessment can be found at http://www.act.org/compass.
If you have questions, please contact Jennifer Stafford at (502) 564-4394 or via e-mail at jennifer.stafford@education.ky.gov
Items from Outside Agencies
Kentucky Association of School Councils’ Senate Bill 1 Institutes
SENATE BILL 1 IMPLEMENTATION INSTITUTES
For all district and school leaders
MEMBER: $100.00, NONMEMBER: $200.00
Training and tools for leading your school or district in Senate Bill 1 Implementation:
New Common Core Standards
Program Reviews
Assessment and Accountability
Formative Assessment
LEXINGTON/ Thursday, February 24th/ 9:00 AM – 3:30 PM/ *Eastern time
BOWLING GREEN/ Wednesday, March 2nd / 9:00 AM – 3:30 PM/ *Central time
LEXINGTON/ Wednesday, March 23rd/ 9:00 AM – 3:30 PM/ *Eastern time
.
COUNCILS AND SENATE BILL 1
For council members
MEMBERS: FREE, NONMEMBER: $50.00
Statewide informational, evening meetings about school councils and Senate Bill 1 responsibilities
PADUCAH/ Tuesday, March 1st/ 6:00 PM – 7:30 PM/ *Central time
BOWLING GREEN/ Wednesday, March 2nd/ 6:00 PM – 7:30 PM/ *Central time
LEXINGTON/ Thursday, March 17th/ 6:00 PM – 7:30 PM/ *Eastern time
FORT WRIGHT/ Monday, March 21st/ 6:00 PM – 7:30 PM/ *Eastern time
PRESTONSBURG/ Tuesday, March 29th/ 6:00 PM – 7:30 PM/ *Eastern time
For more information and to register: http://www.kasc.net/
14th Annual National Principal Leadership Institute – July 9-16, 2011 in New York City
The 14th Annual National Principal Leadership Institute is scheduled for July 9-16, 2011 in New York City. The theme is “Re-Examining the Purpose of School.” The debate about school turnaround and transformation is important. However, there are more fundamental questions that must be addressed: Why do we have schools? What is their purpose? What do we expect our schools to do – and how will we know how well they are doing it?
Seats are limited. Therefore, you need to register as soon as possible. If you have any questions, please contact Institute Registrar Jason Benjamin at (212) 524-4616 or at jbenjanmin@npli.org. Brochures can be downloaded as a PDF file at www.npli.org .
REMINDER -- Trooper Island Scholarships available (Attachment)
The Trooper Island Scholarship Fund is an outgrowth of the camp for underprivileged children,
located in Albany, that began 45 years ago. The newly established program will begin awarding
scholarships of $1,000 to qualified recipients for use in the fall of 2011.
This scholarship program is open to all graduating high school seniors who plan to attend a
college or technical/vocational school. The deadline for completed submissions is April 1.
See the attachment for an application form. Further details concerning this new program can be
found at www.kentuckystatepolice.org, or contact Trooper Island Camp Director/Commander Sgt. Craig Sutton, PO Box 473, Albany KY 42602; (270) 433-5422; tisland@duo-county.com.
Earthquake Awareness Month (Attachment)
Governor Steve Beshear has proclaimed February as Earthquake Awareness Month, and the Kentucky Division of Emergency Management (KyEM) has developed public service announcements that can be distributed by school districts.
Please see the attachments for those PSAs. You may include your school/district logo when distributing.
For more information, contact David M. Davis, State Earthquake Awareness Coordinator. Kentucky Division of Emergency Management, 1025 Capital Center Drive, Frankfort KY 40601; (502) 607-5712; david.davis45@us.army.mil.
April is Child Abuse Prevention Month
You can make a difference in a child’s life and earn up to $500 for your school by participating in the 2011 Child Abuse Prevention Month Awareness Contest.
Prevent Child Abuse in Kentucky (PCAK) is sponsoring a banner contest for elementary/middle schools and a technology contest for high schools, both with the theme “It’s YOUR Turn to Make a Difference!”
The grand prize winners will each receive $500 for their schools. All entrants will receive certificates of participation.
For more details, visit http://www.pcaky.org or contact Rebecca Hake of PCAK at (859) 225-8879 or rhake@pcaky.org.
Christopher Columbus Fellowship Foundation – Call for nominations for three awards (Attachment)
The Christopher Columbus Fellowship Foundation, a Federal government agency, is now accepting Nominations for eight Agriscience Awards, seven Life Sciences Awards and four Homeland Security Awards. A letter describing each competition and a copy of the Award’s call for Nominations are attached.
Nominations are accepted online only. Deadlines and websites are as follows:
Agriscience Awards: March 15, 2011 at: www.agriscienceawards.com
Life Sciences Awards: April 5, 2011 at: www.ccolumbusfoundationawards.org
Homeland Security Awards: June 24, 2011 at: www.ccolumbusfoundationawards.org
If you have any questions, please feel free to contact Judi Shellenberger, Executive Director of the Foundation, at (315) 258-0090 or via e-mail at judithmscolumbus@cs.com.