Please share the information found below with guidance counselors in your districts, since many student transcripts are generated at the school level. I will also be forwarding this message to district technology officers and pupil personnel directors.
Recent discussions with higher education officials have increased our determination to begin sharing data between P-12 schools, colleges, universities and other higher education entities.
The P-20 data system will provide crucial linkages between the work of our public elementary, middle and high schools and higher education institutions. This cooperative venture will enable us to make better decisions and improve services to all students and teachers in the state.
Your assistance is needed to implement this system. The first step is simple and cost-free, but it is crucial to create the longitudinal data linkages between P-12 schools and higher education.
Please ensure that the unique state student identification (SSID) numbers already in place in your district are placed on the academic transcript report in both of the existing school information systems (STI and Infinite Campus). Most of you already have completed this step, and those who have not should make this a priority.
The SSID should be included on transcripts immediately to make it available to the higher education institutions for students entering in the fall of 2008. The Kentucky Department of Education is working to secure funding for an electronic system that will provide this data to higher education entities automatically.
For those districts currently using STI, the SSID is automatically placed within the STI transcript report unless that functionality has been disabled. For Infinite Campus districts, this feature must be enabled at the district level by checking the State ID box when your district’s transcripts are configured.
Thank you for your support during this process. Please contact the STI or Infinite Campus help desks if you need assistance to ensure placement of the SSID in electronic transcripts.