Program Reviews

Published: 1/6/2016 7:58 AM

Program Review Rubrics-New Format

Practical Living & Career Studies
KDE Practical Living & Career Studies Program Review
Global Competency/World Language

Global Competency/World Language Program Review

Global Competency/ World Language Progressions

What is a Program Review?

A Program Review is ...a systematic method of analyzing components of an instructional program, including instructional practices, aligned and enacted curriculum, student work samples, formative and summative assessments, professional development and support services, and administrative support and monitoring KRS 158.6453(1)(i)

Program reviews have been written for three (3) areas: Arts & Humanities, Writing, and Practical Living and Career Studies. They will serve a number of purposes, which include
  • improving the quality teaching and learning for all students in all programs
  • allowing equal access to all students the skills that will assist them in being productive citizens
  • allowing student demonstration of understanding beyond a paper-and-pencil test
  • ensuring a school-wide natural integration of the program skills across all contents, beyond the program areas

The review of a program should be an on-going, year-round, reflective process. Through careful review schools will be able to identify strengths, which can be shared with other programs within the building. A careful review will also allow for the identification of weaknesses and areas of growth.  It is to a school’s advantage to communicate the program review process and documents to all staff. As staff identifies their roles in supporting school programs, they can contribute to the process of evidence identification and program improvement.

Global Competency/World Language 

Program Review Update-Revised August 2015

The GC/WL Program Review will remain on schedule for 2015-2016.

  • High school baselines will be calculated using 2014-15 data in fall 2015 for accountability reporting in 2015-16;
  • Elementary and Middle school baselines will be calculated using 2015-16 data in fall 2016 for accountability reporting in 2016-17; 
  • ALL schools are required to enter data into ASSIST in 2015-16;
  • ALL schools are to be expected to use the REVISED 2015 Global competency/World Language Program Rubric.

Why was the Program Review Rubric Revised?

The Rubric was revised based on the intentional focus on Global Readiness/Competency by the Kentucky Board of Education following the presentation of Kentucky’s Global Education Position Statement and their Resolution Supporting Global Readiness for Kentucky Students and at the August 2014 board meeting.
Feedback from educators across the state noted that the 2014 World Language/Global Competency Program Review needed clearer expectations and a more explicit progression of indicators to allow schools to design and build strong integrated and systemic programs, including selecting relevant and aligned resources for the programs.
The following supports are being offered:
  • A series of Global Symposia have been planned. The first occurred in June 2015, to provide opportunities for learning and sharing of implementation resources. The next three will be in September 2015, November 2015 and January 2016 in locations across the state. Register on the GC/WL PR webpage or from the notice in the Commissioner’s Fast Five on Friday August 21, 2015.
Program Review Audit Process Regional Training Opportunities
During the 2015-16 school year, KDE will be conducting 24 Program Review Audits around the state. There will be six audits in each of the following areas:  Writing, Arts & Humanities, K-3, and Practical Living/Career Studies. The audits will begin in mid-September and will be conducted throughout the year. (Global Competency/World Language will not be audited this year.)

In order to assist districts in understanding the purpose of the Program Review and the audit procedure, the Kentucky Department of Education, Division of Program Standards, will be offering Program Review Audit Trainings for districts.  
Districts are invited to send a 2-4 member team ideally comprised of the District Program Review Contact/Lead and District Leadership Team members. There are four members on a KDE audit team; so ideally, four would be the perfect number. The training will focus on the purpose of the Program Review, the audit process, examining the rubric, and defining data and evidence that will help support Program Reviews in the best, most effective methods.
  • ​​Progressions documents have been created for the Global Competency/World Language Program Review Rubric to illustrate the clear progression of expectations for each characteristic. You can locate these on the Program Review webpage beginning September 1, 2015.
  • Additional opportunities to apply for funding have been made available. The second round of Learn and Launch (FY16) Grants are for elementary and middle schools to begin exploring school-wide integration of global competencies/world languages with the assistance of provider partner, VIF.
For further information see the Global Competency, World Language and Program Review webpages on the KDE website or contact Kelly Clark ( ) or Alfonso De Torres Nunez ( ).

In March 2009, Kentucky’s General Assembly passed Senate Bill 1. Passage of this bill established the implementation of a program review to be included as part of a new assessment and accountability model.

Schools Selected for Pilot of the Program Review Audit Process
In response to Senate Bill 1 (2009), an audit process must be designed and implemented for the Program Reviews. Eight schools have been selected, two in each of the four program review areas, to pilot the proposed audit process. Schools were selected based on a number of demographic and achievement indicators.

Throughout March and April, these schools will be asked to share some key evidences that were the basis of their ratings for the Program Reviews submitted in 2014. Additionally, a four-person team will be visiting each of the schools to conduct on-site interviews and reviews of additional sources of evidence/artifacts. The team will work with building leaders to establish and share recommendations and commendations at the end of each site visit.
The audit process will be analyzed at the end of the pilot to inform a final design that will be recommended for use.
K-3 Program Review Implementation Support Modules 
In collaboration with Kentucky Educational Television (KET), three online modules have been developed with video examples illustrating practices in Kentucky K-3 programs that support the Standards, Demonstrators, and Characteristics found in the K-3 Program Review including the demonstrator around Kentucky Systems of Intervention/Response to Intervention. These modules will lead a school’s Program Review team through personal reflection and refinement of their process as a whole. Access the modules at:
Jamee Barton
Office of Next-Generation Learners
Division of Program Standards
500 Mero Street, 19th Floor
Frankfort, KY 40601-1972
(502) 564-2106
Fax (502) 564-9848