Program Reviews

Published: 9/20/2016 11:48 AM

Click on the picture above to view the webcast.

Changes to the Program Review  Effective 2016 – 2017 School Year Approved by KBE

In December 2015, Commissioner Pruitt established a Program Review Task Force made up of teachers, principals, Chief Academic Officers and Superintendents from across the state.  The Task Force listened to the many educators who voiced concerns and problems with the current Program Review. As a result of those concerns, the Task Force worked to improve the process of the Program Review. Changes have been made to the Program Review process that will take effect immediately:  2016-17 school year. Accountability for the Program Reviews remains at 23%.

There are many changes: both to the rubric and to the data reporting process.
  • All A1 schools, including Kentucky School for the Deaf and KSB Kentucky School for the Blind must complete all Program Reviews that apply
  • Program Reviews will be completed on a state- designated rotating schedule; two per year
  • Schools will complete Assurances yearly for each program
  • Rubrics are streamlined, focusing more holistically on program quality
  • No evidence will be listed in ASSIST
  • Schools will no longer write rationales in ASSIST
  • Schools will no longer complete Career Advising Diagnostic or the Next Steps Diagnostic in ASSIST
  • K-3 programs will now only be documented using the Assurances (This will be the only reporting process for the K-3 Program Review.)
  • Timelines for entering data will be in place and late entry in ASSIST will result in “0” score for that Program Review
  • Work plans will replace rationales – KDE will provide examples and non-examples of evidence-based work plans

These changes were put into place after many hours of conversation and research by the Program Review Task Force.  The committees worked diligently to reduce the work load for educators; while at the same time keeping the integrity and quality of the programs at the forefront.  ​The changes were reviewed by the Kentucky Board of Education and approved for the 2016-17 school year.

These changes will REQUIRE training.

In addition to the information provided on this page, and in an effort to support all districts, KDE held an overview webinar on August 9th 2016 at 3:00pm EST/2:00pm CST. Schools may access the webinar at the top of the page.
KDE recommends one or two representatives (at a minimum) from every district attend one of the informational sessions provided. Below are the dates and locations of the statewide trainings. Additional dates and locations may be added if needed.

August 31 - Alexander Hall Auditorium, Murray State University 9-4 EST- Full - Registration Closed

September 2 - Perkins Building, EKU - Full - Registration Closed

September 7 - Jenny Wiley State Park, Prestonsburg 9-4 EST - Full - Registration Closed

September 9 – Eastern Kentucky University, 9-4 EST – Full - Registration Closed

September 12 - John James Audubon State Park - Cancelled

September 15 - GRREC 9-4 EST​– Full - Registration Closed

September 20 - Gateway Community College, Northern KY 9-4 EST

September 23 - Gheens Center - Full - Registration Closed​

September 27 - Carter Caves State Park 9-4 EST

September 29 - Kentucky Dam Village   9-4 CST

October 4 - GRREC 9-4 CST- Full - Registration Closed

October 12 - Pine Mountain State Park 9-4 EST

October 20 - Frankfort - KDE 9-4 EST​

October 25 – Daviess Co BoE 9-4 CST

October 27 – Jenny Wiley State Park 9-4 EST​

Each session will accommodate approximately 100 participants; therefore, early registration is preferable. Registration for the sessions can be found at the following link:

What is a Program Review?

A Program Review is ...a systematic method of analyzing components of an instructional program, including instructional practices, aligned and enacted curriculum, student work samples, formative and summative assessments, professional development and support services, and administrative support and monitoring KRS 158.6453(1)(i).

Program reviews have been written for five (5) areas: Arts & Humanities, Writing, Practical Living /Career Studies, K-3 and Global Competency/World Languages. They will serve a number of purposes, which include: 
  • improving the quality teaching and learning for all students in all programs 
  • allowing equitable access for all students to provide experiences that contribute to becoming well-rounded, productive citizens 
  • allowing student demonstration of understanding beyond a paper-and-pencil test 
  • ensuring a school-wide natural integration of the program skills across all contents, beyond the program areas 
The review of a program should be an on-going, year-round, reflective process. Through careful review schools will be able to identify strengths, which can be shared with other programs within the building. A careful review will also allow for the identification of weaknesses and areas of growth.  It is to a school’s advantage to communicate the program review process and documents to all staff. As staff identifies their roles in supporting school programs, they can contribute to the process of evidence identification and program improvement.

Jamee Barton
Office of Teaching and Learning
Division of Program Standards
300 Sower Blvd., 5th Floor
Frankfort, KY 40601-1972
(502) 564-2106
Fax (502) 564-6470