Program Reviews

Published: 8/19/2015 12:10 PM



In March 2009, Kentucky’s General Assembly passed Senate Bill 1. Passage of this bill established the implementation of a program review to be included as part of a new assessment and accountability model.

A Program Review is ...a systematic method of analyzing components of an instructional program, including instructional practices, aligned and enacted curriculum, student work samples, formative and summative assessments, professional development and support services, and administrative support and monitoring KRS 158.6453(1)(i)

Program reviews have been written for three (3) areas: Arts & Humanities, Writing, and Practical Living and Career Studies. They will serve a number of purposes, which include
  • improving the quality teaching and learning for all students in all programs
  • allowing equal access to all students the skills that will assist them in being productive citizens
  • allowing student demonstration of understanding beyond a paper-and-pencil test
  • ensuring a school-wide natural integration of the program skills across all contents, beyond the program areas

The review of a program should be an on-going, year-round, reflective process. Through careful review schools will be able to identify strengths, which can be shared with other programs within the building. A careful review will also allow for the identification of weaknesses and areas of growth.  It is to a school’s advantage to communicate the program review process and documents to all staff. As staff identifies their roles in supporting school programs, they can contribute to the process of evidence identification and program improvement.
Schools Selected for Pilot of the Program Review Audit Process    New!
In response to Senate Bill 1 (2009), an audit process must be designed and implemented for the Program Reviews. Eight schools have been selected, two in each of the four program review areas, to pilot the proposed audit process. Schools were selected based on a number of demographic and achievement indicators.

Throughout March and April, these schools will be asked to share some key evidences that were the basis of their ratings for the Program Reviews submitted in 2014. Additionally, a four-person team will be visiting each of the schools to conduct on-site interviews and reviews of additional sources of evidence/artifacts. The team will work with building leaders to establish and share recommendations and commendations at the end of each site visit.
The audit process will be analyzed at the end of the pilot to inform a final design that will be recommended for use.
World Language and Global Competency Program Review
Implementation of World Language Program Review to Begin in High Schools in 2014-15
At the June 4 meeting, the Kentucky Board of Education approved the following plan for the implementation of Program Reviews:
All districts' high schools will pilot the World Language Program Review (WL PR) in 2014-15, entering information and evidence in ASSIST to set their baseline. High schools will be held accountable for the WL PR in 2015-16.
All districts' elementary and middle schools in 2014-15, under leadership of school-based decision making councils, will answer the questions in the World Language Program Review template in ASSIST but not upload evidences as baseline data. This provides each elementary and middle school the opportunity to become more familiar with the rubric, examine current practices, identify needs, and create a stronger programmatic improvement plan PRIOR to the required statewide pilot/baseline setting year. These schools also will answer two questions around what resources (time, training, human, fiscal) are necessary to implement the program review in 2015-16. This will be key information that the KDE uses in planning supports for the successful implementation of this program review.
Elementary and middle schools will be given the option to choose to use the current World Language Program Review rubric to upload evidences as a 2014-15 "informational pilot." They would be using that information to more fully inform program planning and improvements for 2015-16. All entered information could be maintained for the statewide pilot year (2015-16), only updating changes as new evidence is produced. Elementary and middle schools will be held accountable for their WL PRs in 2016-17.
Arts and Humanities

KDE Arts Humanities Program Review 

Practical Living & Career Studies
K-3 Program Review Implementation Support Modules Now Available! New!
The Kentucky Department of Education is pleased to announce a new free resource available to schools and districts offering guidance on the effective implementation of the K-3 Program Review. In collaboration with Kentucky Educational Television (KET), three online modules have been developed with video examples illustrating practices in Kentucky K-3 programs that support the Standards, Demonstrators, and Characteristics found in the K-3 Program Review including the demonstrator around Kentucky Systems of Intervention/Response to Intervention. These modules will lead a school’s Program Review team through personal reflection and refinement of their process as a whole. Access the modules at:
Rationale Writing for the PR – Guidance New!
Writing an effective Program Review rationale can be challenging. This document offers some approaches to writing a rationale so it clearly communicates the status of a program, evidence to support this assertion, and next steps for program improvement.
Jamee Barton
Office of Next-Generation Learners
Division of Program Standards
500 Mero Street, 19th Floor
Frankfort, KY 40601-1972
(502) 564-2106
Fax (502) 564-9848