Fund Balances, Revenues and Expenditures, Chart of Accounts, Indirect Cost Rates and Key Financial Indicators

Published: 10/23/2014 2:46 PM

 

Annual Fund Balance Reports
The Fund Balance reports show what percentage of a district's general fund dollars remain at the end of the year. In committed, assigned and unassigned fund balance.

Fund Balance 2012-13 Audited
 
Fund Balance 2011-12 Unaudited
 
Fund Balance 2010-2011 Audited
 
Fund Balance 2009-2010 Audited
 
Fund Balance 2007-2008 Audited 
 
Fund Balance 2006-2007 Audited
 
Fund Balance 2003-2004 Audited
 
For more information contact:
Chay Ritter
500 Mero St.15th Floor CPT
Frankfort, KY  40601
Phone: 502-564-3846 x4453
   
Annual Financial Revenues and Expenditures
Annual Financial Revenues and Expenditures capture revenue and expenditure data as of the end of the fiscal year. The documents listed summarize that data.
 
 
For more information contact:
Karen Conway
500 Mero St. 15th Floor CPT
Frankfort, KY 40601
Phone: 502-564-3846 x4435
 
Chart of Accounts
The Chart of Accounts structure is made up of codes within segments.  The segments are fund, unit, function, program, instructional level, object, and project.  The codes identify the particular fund, unit, function, etc.  The structure is designed for use in computerized accounting systems and spreadsheets.  The inherent flexibility for reporting and budgeting is the most attractive feature.  Data may be selected for reporting and analysis by any segment or set of segments.  Selection of one fund or one function across all funds is possible. 
 
PROJECT CODE NUMBERING CONVENTION HAS CHANGED
Beginning with 2014-15 projects, the fourth digit of the project code will be a letter to identify the fiscal year with A representing 2014-15, B representing 2015-16, C representing 2016-17, and so on.
Due to the implementation of MUNIS v10.3 which includes “database normalization”, additional time-consuming procedures would be necessary to continue to re-use project codes as has been done in the past.  In an effort to reduce the burden on district staff, KDE is changing the numbering convention for project codes to an alpha character.
 
The latest revision of KDE's COA is effective July 1, 2014, however districts may implement some of the changes now.
 
 
Helpful Links:
For more information contact:
Karen Conway
500 Mero St. 15th Floor CPT
Frankfort, KY 40601
Phone: 502-564-3846 x4435
karen.conway@education.ky.gov
 
Indirect Cost Rates
Please find the web link below to access your district’s indirect cost calculations. The method used to calculate indirect costs is called the “predetermined” method, which requires a 10% reduction in the rate to allow for changes and fluctuations from year to year. The calculation is performed electronically using numbers reflected in your district’s Annual Financial Report from two years prior and any adjustments made by your district via the SEEK web form Indirect Cost Adjustments (adjustments do not change the AFR data submission for other calculations).

The indirect cost rate calculations and procedures for applying rates to actual expenditures to recover indirect costs from federal programs are described in the Indirect Cost Guidelines document below.

The non-restricted indirect cost rate is for use with food service and the restricted indirect cost rate is for use with grants. Both, the non-restricted and restricted Indirect Cost Rates can be viewed by selecting the district and scrolling to the bottom of the report.

If you have questions pertaining to your indirect cost rates, please contact KDE.
 
Indirect Costs 2013-2014
Indirect Costs 2012 2013
 

For more information contact:
Chay Ritter
500 Mero St. 15th Floor CPT
Frankfort, KY  40601
Phone: 502-564-3846 x4453
chay.ritter@education.ky.gov


Key Financial Indicators Template
Key Financial Indicators Template is provided to assist in conducting the financial analysis of the district.  No one number can adequately measure the financial health of an entity but these factors as a whole can provide a basic financial picture.  The annual amounts are significant as well as the trend for each indicator and at what rate the indicator is increasing or decreasing.
 
To use the template:  Yellow highlighted cells indicate data where should be entered.  Notes to the right provide guidance on obtaining that data.  Take care to avoid overwriting or deleting the formulas built into the template.
 
Key Financial Indicators Template 2014
 
For more information contact:
Susan Barkley
500 Mero St. 15th Floor CPT
Frankfort KY 40601 
Phone: 502-564-3930 x4437
susan.barkley@education.ky.gov