Calendar and Due Dates

Published: 8/4/2014 11:58 AM

This calendar includes events and due dates that Pupil Transportation Directors can use year-round.

Download Calendar

More information available from:
KDE Pupil Transportation Section: 502-564-5279 (General number)
Pupil Transportation KDE Web site
SEEK Transportation Funding and Forms

Monthly Work Cycle


Bus Evacuation Drill #1-first full week of school

August 1 – Bus Incident Reports due for prior fiscal year


Sept 1 – Oct 30 – Download and update bus inventory for depreciation


Oct. 1 – Contact KISTA if buses are to be financed

Oct. 1 – 15 – Order buses for May 15th deliveries. Download purchase packet agreement from KDE Web site, obtain local board approvals, inform KDE

October 30 – Bus inventory due


Nov. 1 – Transportation Growth Factor Adjustment Form Due


Dec. 30th – Download and check school bus inventory from KDE Web site to ensure what the district has matches what KDE has


Bus Evacuation #3 – first full week of school after winter break


First new Driver Trainer Instructor workshop - Spring Break


May 31- Kentucky School for the Deaf & Blind Daily Form Due
May 31-Kentucky School for the Deaf & Blind Resident Form Due



Pupil Transportation Summer Training Conferences:
Kentucky Association of Pupil Transportation (KAPT)
Student Transportation Association of Kentucky (STAK)
Inspectors attend required 4 hour update training
June 30 - Transportation End of Year Form Due
June 30-Vocational Transportation Mileage Form Due


July 8 – Certification of Transportation Mileage Due

As Needed During the Year 
CDL Annual Physical - Prior to expiration send to KY Transportation Cabinet
Update medical and license Information in Bus Driver database
Add bus incidents as they occur to online database
School Year School Bus Safety Training- throughout the school year for all grades
Summer Bus Driver 8 Hour Update – After last day of School and before 1st day back
First Semester Bus evacuation #2- before the end of semester
Second Semester Bus evacuation #4-second semester before the end of school
Seasonal Events for Driver Trainers New Driver Trainer Instructor workshops- spring break and summer
6 Hour Updates for returning Driver Trainers
New Drivers Driver Review 1 – within 5 days of completion of core curriculum instruction
Driver Review 2 – 20-30 days after Driver Review 1
Driver Review 2 – 3-6 months after Driver Review 2
For All Drivers Physicals - Year Round
8 Hour Updates – Summer break
Elisa Rosemond
Office of Administration Support
Division of District Support
500 Mero Street, 15th Floor CPT
Frankfort, KY 40601
(502) 564-5279
Fax (502) 564-6771