The Persistence to Graduation Tool (PtGT) is available for use in Infinite Campus (IC). This report was turned on again in late December, and we encourage districts and schools to use the tool as part of their College and Career Readiness work. The Persistence to Graduation Tool is available under KY State Reporting > KDE Reports; it’s available to run from the district level but can be run by school. It’s recommended that large districts run by school instead of district to optimize performance. Please be aware of the points below to maximize effectiveness of this tool.
To prevent system performance issues:
Ø Districts must run this report outside of school operating hours. The PtGT requires a large amount of data to fulfill report requirements and, if run during operational hours, could cause system slowness or outages that would affect anyone trying to simultaneously use the system. For districts on centralized servers in Frankfort, there is the potential for affecting not only their own district but other districts on the same set of servers.
Ø Run the report only one time and allow enough time for the report to finish. Click on the “Generate Report” only one time. Each subsequent click schedules an additional report, which further overloads the server. Be aware that there might be a slight time delay from the moment the click is made until the report is produced.
To ensure data quality:
Ø Verify LEP students are set up correctly in Infinite Campus. Prior to generating the PtGT, please execute an LEP extract report and verify LEP student status to ensure all LEP students are included. If you have questions related the LEP extract, please contact the Office of Next Generation Learners at (502) 564-4970.
Ø Verify that grades (pass/fail) are set up correctly. This can be done by looking at an existing PtGT report. If you do not have an existing report, you will need to run one. If students are known to have failing grades but are showing no failing grades, it is possible that grades are set up incorrectly in System Administration > Grading & Standards.