School Based Medicaid Services

Published: 7/29/2014 9:08 AM


Kentucky school districts may participate in two Medicaid School-Based Programs.  School-Based Health Services and School-Based Administrative Claiming.

School-Based Health Services (SBHS)

The School-Based Health Services (SBHS) program authorizes local education agencies in Kentucky, including KSB and KSD to enroll as a Medicaid Health service provider for children who are eligible under the Medicaid program and under the Individuals with Disabilities Education Act(IDEA).  The Medicaid SBHS program is designed specifically to allow school districts to act as health care providers and be reimbursed under Medicaid.  School districts may be reimbursed approximately 70 percent of the state and local funds they spend on some related services in the individualized education programs (IEP) of children with disabilities who are eligible under both IDEA and Medicaid.

SBHS Technical Assistance Guide

Application Process
The School-Based Health Services application must be submitted annually.  The Department for Medicaid Services will not honor any claims until the application has been approved by KDE.
SBHS Application Instructions


Amending the Application
The amendment form must be submitted to make changes to the approved practitioner list.  The form adds staff or deletes staff and services to the district's approved application.
Release of Information (forms must be signed annually by parents of Medicaid eligible students.)



School-Based Medicaid Services Newsletter

(The Branch)

The Branch Winter 2014


School-Based Health Services Position Paper

Medicaid Statement_Speech LanguageServices 


2014 School Based Medicaid Annual Meeting

July 31 and August 1, 2014
Presentations - please print or download to personal devices.

2013 School-Based Medicaid Conference Presentations

Medicaid/KDE Fraud Presentation

Physical Therapy Presentation

Speech Therapy Presentation

Nursing Services and Medicaid in the School Setting

   Nursing Form Examples

School Based Services the Unique Partnership of Medicaid and Education

School-Based Occupational Therapy Services

PCG, Inc. SBAC Presentation

Fairbanks, LLC Cost Report Presentation

School-Based Administrative Claiming (SBAC)

The Medicaid School-based Administrative Claiming (SBAC) program reimburse school districts for the time employees spend in administrative activities that directly support efforts to identify and enroll potentially eligible children and their families into Medicaid.  SBAC involves all school district staff who, as part of their routine job duties, help students and their families learn about Medicaid, apply for Medicaid benefits, refer students to community medical and mental health providers or collaborate with other school staff or community agencies to better address the health care needs of students.

 SBAC MUNIS Instructional Guide Feb 2013

KY Screenshots for Web-based RMTS.doc
Materials from Regional Training Sessions
SBAC Financial Training Presentation
SBAC Program Overview and FAQ
SBAC Financial Process and FAQ
SBAC Helpful Reminders
SBAC Yearly Schedule
SBAC Staff Pool Site Enhancements




Becky Stoddard
Office of Administration and Support
Division of Budget and Financial Management
500 Mero Street, 16th Floor CPT
Frankfort, KY 40601
(502) 564-1979
Fax (502) 564-6771