OPGES Observation/Workplace Visits

Published: 12/15/2014 12:24 PM

Observation is one source of evidence that contributes to an educator's Overall Professional Practice Rating.  For some categories of Other Professionals, observations may look more like a workplace visit to meet the confidentiality needs of their work. 

Each district in Kentucky has made their own decision about how many and what kinds of observations will occur during a teacher's summative cycle.  All observations will include a post-observation conference where Other Professionals and primary evaluators will have a conversation about how the evidence collected during the observation aligns with the Kentucky Framework for Teaching-Specialist Frameworks.

The power of observation lies in its ability to provide feedback and analytical reflection necessary for Other Professionals to make intentional changes to their professional practices.

​ Observation Requirements for the OPGES Pilot

For the pilot year, one full observation will be completed by the evaluator and one observation by the peer observer.  (Districts may determine the length of time a peer observer visits).

The time frame within which OPGES Observations/Workplace Visits are conducted is determined by the district timeline for all PGES observations.

Observer Certification and Calibration
Observers receive initial certification and go through yearly calibration to ensure inter-reliability across the commonwealth of Kentucky. Observers of Other Professionals should also review the Observation Guidance for Other Professionals document. Sample questions to be used during a site visit are provided in this document and districts may adapt or add questions in order to meet their needs. Those observing Guidance Counselors can also review the ASCA National Model, which provides resources for effective counseling programs.
Observation Process in OPGES
Click here to view the CIITS/EDS Single Topic Webcast on OPGES Observation.
Because many other professionals may not have consistent classes or groups of children they work with, observations may look more like a site visit. The observer may not actually see the other professional working with students, especially since some other professionals work in confidential situations. The observer should be ‘scripting’ and taking note of exactly what they see the other professional doing during the visit. They may also note the areas the Other professional ‘presents’ to them during the visit. If this is work in an office setting or meeting, then script what is seen. An Other Professional should not ‘make up’ a lesson to teach to a class if this is not part of their regularly scheduled responsibilities. If an observer does not ‘observe’ all 4 domains during the visit, during the required post observation conference the observer may ask questions and collect evidence for other domains. It is possible for a component in a domain to be marked ‘NA’ if it is not observed or presented during the observation process.
Pre-Observation Conferences

This is an important time for Observers of Other Professions to make sure they have a clear understanding of the specifics of the Other Professional's Specialist Framework.

Districts may choose to hold pre-observation conferences with Other Professionals to determine the "look fors" and clarify the role of the Other Professional.  The pre-observation visits may occur by email, phone or other methods.

Before the scheduled observation/workplace visit, the observer needs to familiarize themselves with the framework and the information regarding the Other Professional's role.

Post-Observation Conferences
Other Professionals will meet with their observer for a post-observation conference within five school days of their observation. At this time a conversation is had where both parties come to agreement about how the evidence collected during the Other Professional's Observation/Workplace Visit aligns with their individual Specialist Framework. This is a collaborative process. During the post-observation conference, further workplace visit' type questions may be asked of the other professional if some areas were not clear during the visit.
Pilot Observation Forms

The following forms are provided as a back up measure of the OPGES Pilot in case a principal is having difficulty accessing the correct framework for an Other Professional in the CIITS/EDS Observation Tool. Please use CIITS/EDS if you are able.

Guidance Counselor Observation Tool

Instructional Specialist Observation Tool

Library Media Specialist Observation Tool

Psychologist Observation Tool

Therapeutic Specialist Observation Tool

Observation Notebook

Learn More About Observation
Observation Powerpoint Designed for facilitator use.
Considering Bias and Personal Preference Handout to be used with slide 8 of the Observation powerpoint.
Evidence or Opinion? Handout to be used with slide 15 of the Observation powerpoint.
Amy Jacobs
Office of Next-Generation Learners
Division of Next-Generation Professionals
500 Mero Street, 19th Floor CPT
Frankfort, KY 40601
(502) 564-1479
Fax (502) 564-6470