District Off-List Notification Information

Published: 2/6/2018 3:52 PM

The District Off-List Notification Process is used for any basal purchases that are not from an approved State Multiple List, regardless of funding source. Therefore, districts must currently complete the District Off-List Notification for any basal textbooks or programs to be used with students. Access the specific content area instruments for the review of basal instructional materials under "review instruments," below.

​Off-List Notification Statute 
KRS 156.445(1)​ states that “No textbook or program shall be used in any public school in Kentucky as a basal* title unless it has been recommended and listed on the state multiple list by the State Textbook Commission or unless a school and district has met the notification requirements under subsection (2) of this section . . .” which indicates that “a school council, or if none exists, the principal, may notify, through the superintendent, the State Textbook Commission that it plans to adopt a basal textbook or program that is not on the recommended list, by submitting evidence that the title it has chosen meets the selection criteria of the State Textbook Commission, . . . the subject specific criteria of the textbook reviewers . . . and complies with the required publisher specifications.”
(* Basal: one that serves as the primary means of instruction in a content area for a grade level or course)
Notification of Purchase of Textbooks and Instructional Materials Not Found on the State Multiple List
Please complete the required documentation (located in the blue box to the right), obtain the required signatures, and file at the District. The District Textbook Coordinator completes the Online Off-List Notification Form. Upon the receipt of the Online Off-List Notification Form, a confirmation will be sent to the local superintendent or designee by the KDE instructional resources consultant.
Online Off-List Notification Form-For submission; requires login using your district email credentials
Off List Cover Sheet and Accessibility Form PDF - Complete and keep on file in district
Off List Cover Sheet and Accessibility Form Word​ - Complete and keep on file in district
Review Instruments
Adoption Group II
Social Studies
Adoption Group III
Adoption Group IV
Mathematics K-8
Mathematics K-8 - Word
Mathematics 9-12
Adoption Group V
Practical Living, Career Studies, Career and Technical Education 
Adoption Group VI
Arts and Humanities
Arts (Dance, Media Arts, Music, Theatre, Visual Arts)

Kathy Mansfield
Office of Teaching and Learning
Division of Program Standards
300 Sower Blvd., 5th Floor
Frankfort, KY 40601
(502) 564-9850
Fax (502) 564-9848