School Based Decision Making - Staffing Allocations

Published: 1/2/2018 1:44 PM
Administrative regulation 702 KAR 3:246 requires all local school districts to provide to school councils a tentative allocation of funds for the next budget year by March 1 of each year with a final allocation draft by May 1.​

​The staffing allocation includes the number of positions the school will be allocated. These regulatory allocations include all certified and classified positions that are determined by the base funding formula provided in KRS 157.360. Additionally, the allocation contains instructional and professional development funds for the school.

Each school must have an instructional leader and
at least some part of a media specialist (KRS 158.102). All other certified staff are supplemental and not a requirement under statute or regulation.

The staffing allocation for classified staff must include P1 (kindergarten) classroom assistants at a 24:1 ratio. All other classified staff are supplemental and not a requirement of statute or regulation.

An important reminder to consider is when allocating school staff, remember that a district can give additional certified or classified positions at a later time through distribution of the balance (Section 7 allocation) based on student needs.

In an effort to assist schools, districts and local school district staff with the efficient fiscal management of resources, the Division of Consolidated Plans & Audits has created a simple staffing allocation worksheet for use as a staffing tool.

This worksheet is a tool to help simplify your staffing allocation process.

Any revisions to local staffing policy or formulas for the upcoming school year shall be submitted to the Division of Consolidated Plans & Audits for review.

The Staffing Allocation Worksheet is for district use. The first tab at the bottom of the worksheet includes directions for use. The remaining tabs are staffing allocation worksheets for elementary, middle, and high school. The numbers in the COUNT column can be altered.

The Staffing Allocation Workbook above contains worksheets that helps explain how supplemental staff can assist with these numbers.

Staffing Allocation PowerPoint​ provides information for school boards, district personnel, & school councils about staffing allocations.

When allocations are made, the remaining funds are what is left over and Section 7 governs how the district distributes those funds. If there are Section 7 funds, a formal request must be written to the school board for additional money and to justify the council's request for how the money is used. The request must support or align to the Comprehensive School Improvement Plan. The SBDM Request for Resources Section 7 Funds form will provide a template that can be used to submit to the school board.
Ashlie Cox
Office of Continuous Improvement and Support
Division of Consolidated Plans and Audits
300 Sower Blvd., 5th Floor
Frankfort, KY 40601 
(502) 564-3791
Fax (502) 564-8149