Kentucky school districts may participate in two Medicaid School-Based Programs. School-Based Health Services and School-Based Administrative Claiming.
School-Based Health Services (SBHS)
The School-Based Health Services (SBHS) program authorizes local education agencies in Kentucky, including KSB and KSD to enroll as a Medicaid Health service provider for children who are eligible under the Medicaid program and under the Individuals with Disabilities Education Act(IDEA). The Medicaid SBHS program is designed specifically to allow school districts to act as health care providers and be reimbursed under Medicaid. School districts may be reimbursed approximately 70 percent of the state and local funds they spend on some related services in the individualized education programs (IEP) of children with disabilities who are eligible under both IDEA and Medicaid.
Technical Assistant Guide
FY2024-2025 Technical Assistance Guide
Parental Consent
Medicaid Parental Consent
Spanish version of Parental Consent and Annual Notification Letters.
Medicaid Parental Consent (Spanish)
The brochure below can be printed and shared with parents during registration or by the FRYSCs.
SBHS Parental Consent Brochure
Medicaid Annual Notification Letter
Medicaid Annual Parent Notification Letter
Medicaid Annual Notification Letter(Spanish)
Application Process
The School-Based Health Services application must be submitted annually. The Department for Medicaid Services will not honor any claims until the application has been approved by KDE.
SBHS Certification Application 2024_2025
SBHS Quality Assurance Outline
Amending the Application
The amendment form must be submitted to make changes to the approved practitioner list. The form adds staff or deletes staff and services to the district's approved application.
SBHS AMENDMENT Form
Monitoring Documents
======================================
School-Based Administrative Claiming (SBAC)
The Medicaid School-based Administrative Claiming (SBAC) program reimburse school districts for the time employees spend in administrative activities that directly support efforts to identify and enroll potentially eligible children and their families into Medicaid. SBAC involves all school district staff who, as part of their routine job duties, help students and their families learn about Medicaid, apply for Medicaid benefits, refer students to community medical and mental health providers or collaborate with other school staff or community agencies to better address the health care needs of students.
School Based Administrative Claiming Technical Assistance Document approved by CMS
MUNIS Support and Guides Website
Training
KDE Expanded Access Powerpoint
KDE Expanded Access Webinar
KDE Best Practices Powerpoint
KDE Best Practice Webinar
Training Video for Medicaid 101 (IEP and Expanded Access UPDATES)
Medicaid Update and Revalidation Training
Billing during Non-traditional hours
FAQ
SCHOOL BASED FAQ