The Kentucky Department of Education (KDE), Office of Continuous Improvement and support, Division of School, and Program Improvement, English Learners, Migrant and Neglected Students, has opening for a Regional Migrant Clerk position (Title I, Part C program), working with data from the Western and Central Regions. This is a Frankfort-based position.
DUTIES AND RESPONSIBILITIES:
Primary Purpose: To perform record-keeping tasks and manage forms/information for migrant student records. The clerk will be required to process all MIS2000 data for the Western and Central regions in conjunction with all levels of district personnel.
The Regional Migrant Clerk:
Enroll all eligible migrant students into the MIS2000 data system according to Kentucky's Migrant Education adopted procedures.
Enter “Certificate of Eligibility" (COE) and student service data into the MIS2000 data system according to state and federal guidelines.
Maintain up-to-date individual student records for all districts in the region.
Maintain flexibility in response to varying job assignments.
Possess extensive knowledge regarding the total operation of the migrant education program and school districts within the region.
Keep documentation that shows recruitment activities daily.
Make accurate eligibility decisions.
Ensure that withdrawals are provided to the Regional Coordinator within one week of completion.
Complete performance reports and other data relevant to the operation of the program, meeting all state timeline requirements, including all enrollment and withdrawal, supplemental and instructional services, test, and health data.
Participate in regional, state, and national professional development as requested, especially records clerk in-service training.
Work cooperatively with schools and their district's personnel, as well as with inter-agency services providers.
Support all regional programs, state and federal migrant laws, regulations, and policies.
Complete all forms and process information required by MIS2000.
Apply and explain federal regulations pertaining to the migrant education program.
Maintain physical and computerized files and databases for five years, including the federal database of migrant students and other student records.
Update educational and health information for migrant students as required.
Withdraw migrant students from MIS2000 as students leave school districts.
Process all incoming and outgoing correspondence dealing with the migrant records and disseminate the MIS2000 records accordingly.
Work with teachers, aides, counselors, principals, and other migrant advocates to ensure that all educational data, including secondary and supporting data, is entered.
Respond appropriately to inquiries or complaints.
Read, comprehend, and prepare various kinds of communication and information, including emails, correspondence, reports, articles, spreadsheets, staff development plans, educational forms, and data.
Interpret, infer, analyze, synthesize, and evaluate materials, resources, situations, and problems to generate options and solutions.
Communicate effectively and efficiently in a variety of settings, using appropriate terminology and by telephone and email.
Perform other duties as assigned.
REQUIRED EDUCATION:
Must have a high school diploma or equivalent. Prefer bachelor's or associate degree.
EXPERIENCE, TRAINING, OR SKILLS:
Must be flexible.
Have the ability to work with all types of people.
Be attentive to detail and paperwork.
Must possess clerical skills.
Must be able to file and keep records.
Computer knowledge and online experience are desirable.
Applicants and employees in this classification may be required to submit to a drug screening test and background check.
Applicants currently under contract with a local school district are required to provide a written release from their superintendent prior to an offer of employment will be given.
In accordance with KRS 161.220 the applicant selected for this position will become a member of the Teachers' Retirement System.
NOTE: This position is eligible for consideration for a hybrid schedule that allows for a combination of in-office and approved alternative work scheduling. The agency may terminate or modify the telecommuting arrangement at any time.
NOTE: This position will be filled through a Memorandum of Agreement (MOA).
TO APPLY FOR THIS POSITION, please send resume, and letter of interest directly to: Kathryn McCrystal, Division of Resource Management, 300 Sower Blvd, Frankfort, KY 40601; Phone: 502-564-3716; Email: kathryn.mccrystal@education.ky.gov Applications are not kept on file and must be resubmitted.
For further information concerning the application process, e-mail Kathryn McCrystal at: kathryn.mccrystal@education.ky.gov
This position will remain open until filled.
An Equal Employment Opportunity/Affirmative Action Employer