School Change Requests

Published: 2/9/2016 9:34 AM
District and School Collection Repository (DASCR)
As of July 1, 2014, this web application replaces the on-line form.
The District and School Collection Repository (DASCR) web application tool allows schools and districts to add, update and close schools on-line.  District staff who submit school changes, log on through the secure web applications portal here and then select “District and School Collection Repository”.
Click here to login to DASCR. Additional login information and user instructions may be found in the DASCR User Guide. In addition, a video is available that shows step by step instructions on how to enter information into DASCR, which may be found here.(Note: You must use your district login ID and password to access the video.)
You must be granted access to DASCR by the District WAAPOC. You can find your district's WAAPOC in the District and School Directory.
Data is preloaded with what is already in the system about the school. There are three (3) options to choose from if you need to make changes: (1) add a new school, (2) change (reconfigure) a school, (3) close a school. Once you choose an option, school information can be updated on-line. You should hear back from KDE regarding the request within one business week. 
Schools and districts must verify that their school profile data is correct, using the Verification button, in preparation for the School Report Card data loads and publication. The time frame for verification is from February to April 1. The key items to verify are: school code, school name, school addresses, school phone numbers, school grade range, school Title I status, school classification, principal name, and principal email. The Board Members, School Council Members, and accountability information will be verified at a later time.
This will not change or affect the School Report Card information previously published.
Staff who do not have a KDE Web Application tool user account, or have forgotten their username or password, should visit the self-registration page to register for an account or retrieve their username/password.  District or school staff that will be verifying school and district data must be granted access by the district WAAPOC to the DASCR application.  

Instructions for verifying school profile information:

  • Login to the Web Application tool here.
  • Select District and School Data Collection Repository (DASCR).
  • Select the Verification tab.  
  • Select the name of each school and review the information for completion and accuracy.  
    • If no changes are needed, select the Verify button.
    • If changes need to be made, select the Update button and fill in the requested changes.  Within a few days, you will be notified when the change(s) is in effect.  At that point, review the information again and select ​the Verify button.​
Reminder: You can update schools and district information but not roles through this application. Roles, such as principal changes, must continue to be updated through the People Manager web application.
Please contact Rodney Bennett at 502-564-5279, ext. 4449 or via email for information or assistance. We welcome feedback on this tool as part of this beta rollout. 
Rodney Bennett
Office of Finance and Operations
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-4326
Fax (502) 564-6771