The Kentucky Education Technology Systems (KETS) environment is currently supported by numerous vendor-partners who have contracts with the Commonwealth of Kentucky for products and services utilized by Kentucky’s public school districts, the Kentucky School for the Blind (KSB), the Kentucky School for the Deaf (KSD) and the Kentucky Department of Education.
KETS product and technical standards include but are not limited to hardware including computers, servers and network equipment and software/systems including financial management and student information systems. Contract length varies and many have contract renewal options available. The annual renewal and final expiration date for different products are staggered and do not come up for renewal or bid at the same time, or even in the same year, thereby spreading out the time frame for the need to re-bid products and services.
There is not an "approved" KETS vendor list that new vendors can be added to. KETS contracts are awarded via a competitive bid process through the Kentucky Finance and Administration Cabinet, Office of Procurement services. Vendors who are interested in bidding for future KETS contracts should be registered with and explore current bid opportunities as described below.
Vendor Self Service
Searching for Bid Opportunities
The Office of Education Technology does not announce bidding opportunities as they occur. Instead, prospective vendors can visit the
eProcurement website and click on the
Doing Business with the Commonwealth link to browse bid opportunities through the Guest Access without being registered. Under the Guest Access area, select a solicitation that you are interested in and either review the document online or download it to your computer. The website also allows you to review recent contract award information including the bid status (open/closed/awarded).
Registration
Vendors wishing to do business with the Commonwealth must be registered before responding to a bid or being awarded a contract. Registration allows vendors the opportunity to identify those products and services they wish to offer to the Commonwealth; and registration makes it possible for state agencies to find your company. In addition, vendors can maintain their own vendor information online (i.e. contact, address, email, and phone number.) Vendors may register on the
Vendor Self Service website, which is available twenty-four hours a day, seven days a week.
To find out more information on how to do business with the Commonwealth of Kentucky and how the Model Procurement process works, you can access the
Doing Business with the Commonwealth page on the Finance & Administration Cabinet website.
Common Response to EdTech vendors:
Common response to EdTech vendors that email or call wanting to meet with the KY K-12 CIO and EdTech Leader (aka, the Associate Commissioner of EdTech in the KY Dept of Education)