Data Collection, Use & Privacy

Published: 9/12/2014 3:22 PM

 


The KDE collects student and financial data from schools and districts across the state through enterprise data systems. This data is required for federal and state reporting, funding calculations, and research and analysis to support data-driven decision making.

 

Data Collection
 
Enterprise level data systems are used by all Kentucky public schools. Statewide product standards are in place to help ensure consistent collection to maximize data quality and use. A description of each enterprise system is available on the Systems Launchpad.
 
Data Use
 
Data is used to calculate funding for public schools, provide services, evaluate effectiveness of programs, and to determine compliance with applicable laws and regulations. KDE establishes research priorities and uses data to gauge progress towards meeting goals.
 
The Family Education Rights and Privacy Act (FERPA) limits disclosure of personally identifiable data except under certain conditions. KDE limits access to identifiable data but does promote use of aggregated data for analysis and research. Public data is available through the Open House site.
 
FERPA gives parents certain rights with respect to their children's education records. A school must provide a parent with an opportunity to inspect and review his or her child's education records within 45 days following its receipt of a request. Contact the school your child attends for more information on how to review his/her education records.
 
The Infinite Campus Parent/Student Portal gives parents and guardians access to students' attendance records, grades, class assignments and more. There is also a portal account available for students. Contact your child's school for more information on use and access. 

 

Data Privacy, Security and Confidentiality
The establishes the procedures and protocols for collecting, maintaining, disclosing and disposing of confidential data. The policy applies to all individuals granted access to confidential,  sensitive or restricted information.
 
The KDE Data Access Policy establishes the procedures and protocols for collecting, maintaining, disclosing and disposing of confidential data. The policy applies to all individuals granted access to confidential,  sensitive or restricted information.
Linda Burton
Office of Knowledge, Information and Data Services
Division of Enterprise Data
500 Mero Street, 5th Floor CPT
Frankfort, KY  40601
(502) 564-2020 ext. 2461
Fax (502) 564-1519