Before beginning the data request process, all requesters are expected to check public data repositories to see if the data may already be available.
- Open House is a one-stop-shop for Kentucky’s public education data.
- School Report Card provides detailed information (including downloadable datasets) about each school and district, including test performance, teacher qualifications, student safety, awards, parent involvement and much more.
- Kentucky Center for Education & Workforce Statistics (KCEWS) provides a statewide longitudinal data system, responds to requests for data and information, and provides reports on a number of topical areas.
- National Center for Education Statistics (NCES) is the primary federal entity for collecting and analyzing education data. NCES provides numerous publications and statistics to serve the research, education and other interested communities.
Data Request and Approval Process Documents
KDE Data Request Form | This electronic form must be filled out and submitted for any type of data request. This includes internal and external requests that do or do not involve personally identifiable information. External data requests must be sponsored by a KDE associate commissioner.
KDE will consider each request on a case by case basis. Decisions are based on many factors including alignment of the research with the department's research plan and availability of staff resources.
A fully executed memorandum of understanding (MOU) is required for requests that include personally identifiable information (PII). KDE provides downloadable KDE approved MOU templates; however, the templates are temporarily unavailable. The templates are being updated to include provisions required by the new state law, the Personal Information and Security Breach Investigation Procedures and Practices Act , KRS 61.931, 61.932 and 61.933, that became effective Jan. 1, 2015.
Memorandum of Understanding (MOU) template and exhibits for requests under the FERPA exception to carry out evaluations, audits, or compliance activities (Available soon.)
Memorandum of Understanding (MOU) template and exhibits for requests under the FERPA exception to conduct studies (Available soon.)
FERPA Exceptions Summary
| This document is a summary of the requirements for the written agreements under the studies exception and the audit or evaluation exception as specified in the Family Educational Rights and Privacy Act (FERPA). The mandatory elements of the agreements vary slightly between the two exceptions.