Data Requests

Published: 4/9/2014 8:56 AM

 

The Kentucky Department of Education (KDE) supports effective data use for efforts to improve student achievement. KDE follows regulations, policies and best practices for data sharing to protect the confidentiality and security of educational information.

This page provides resources to help understand the kinds of information that are available through KDE and the process to request custom data sets.

 

The data you need may be only a click away. Check these public sites before submitting your request.
  • Open House is a one-stop-shop for Kentucky’s public education data.
  • School Report Card provides detailed information (including downloadable datasets) about each school and district, including test performance, teacher qualifications, student safety, awards, parent involvement and much more.
  • Kentucky Center for Education & Workforce Statistics (KCEWS) provides a statewide longitudinal data system to evaluate education and workforce efforts in the Commonwealth.
  • National Center for Education Statistics (NCES) is the primary federal entity for collecting and analyzing education data.  NCES provides numerous publications and statistics to serve the research, education and other interested communities.

 

If you don’t find the data you need on the public sites, follow these steps: 
  1. Complete and submit the KDE Data Request Form. The KDE Data Policy Committee reviews each request and makes a recommendation to approve or deny. You will receive notification of the determination.
  2. If the request is approved, KDE personnel will contact you to gather any required supplemental information.
  3. If requested data includes personally identifiable information (PII), a fully executed memorandum of understanding (MOU) is required. KDE personnel will notify you if an MOU is required. The KDE approved templates are provided in the Resources and Forms section on this page. Note: For help in  understanding the requirements for the written agreements under the studies exception and the audit or evaluation exception as specified in the Family Educational Rights and Privacy Act (FERPA), click here.
  4. KDE will fulfill approved data requests in order of the department’s priority and based on available department resources.
  5. KDE will provide the data to the requestor through a secure channel.
  6. Requests to modify an approved data request also must follow the data request process, beginning with submittal of the Data Request Form. Indicate on the Data Request form that the request is for a modification. Depending on the nature of the data request modification, the MOU may need to be amended.
DeDe Conner
Office of Knowledge, Information and Data Services
Division of Enterprise Data
500 Mero Street, 5th Floor CPT
Frankfort, KY 40601
(502) 564-2020 ext. 2208
Fax (502) 564-1519