Civil Rights Data Collection Information

Published: 2/3/2015 2:56 PM


The U.S. Department of Education (ED) conducts the Civil Rights Data Collection (CRDC) to collect data on key education and civil rights issues in our nation's public schools. The CRDC collects a variety of information, including student enrollment and educational programs and services, disaggregated by race/ethnicity, sex, limited English proficiency and disability.

​Every public school and school district in the country is required to respond to the 2013-14 CRDC. KDE will post updates here to help ensure Kentucky schools and districts have the tools and information to fulfill their CRDC requirements. 

Current Status

  • Each district CDRC point of contact should have received an email from the Office of Civil Rights (OCR) in May 2014 about the CRDC.
  • OCR and the National Center for Education Statistics (NCES) are building a submission system that will allow state education agencies (KDE) to help upload data to OCR to prepopulate school and district submissions.
  • KDE is developing a query that will extract data from the Kentucky Student Information System (KSIS) and other major enterprise systems. The collection will contain an estimated 75 to 85 percent of the data elements required for schools and about 50 percent of the data elements required for districts.
  • KDE will pre-populate data for districts unless they choose to opt-out through OCR’s online CRDC Web tool. Details will be provided for opting-out prior to the Jan. opening of the CRDC data collection.
  • Each district and school that chooses to have KDE pre-populate data must verify, edit and add additional data needed.
  • The CRDC has delayed the schedule and school districts will begin entering SY 2013-14 data no earlier than March 2015.


Tentative CRDC Schedule

  • During the fist two days CRDC is open, districts that want to opt out of the KDE data load should go into the system and make their selection.
  • During the next two days, KDE will load data.
  • For two weeks following the KDE data load,  Districts will review the data loaded by KDE in the CRDC on-line system.
  • During the next two days, if any isses are identified, KDE will reload data. (Note: Districts can opt out after the initial load and before the reload.)
  • After any data reload, districts should begin entering data.
  • CRDC will close NO SOONER than 75 days after the opening date.


For Kentucky specific information:

The KDE point of contact for the CRDC is Jessi Carlton. Please feel free to contact her by email for more information or if you have any questions about KDE’s assistance with the CRDC data collection.




DeDe Conner
Office of Knowledge, Information and Data Services
Division of Enterprise Data
500 Mero Street, 5th Floor CPT
Frankfort, KY 40601
(502) 564-2020 ext. 2208
Fax (502) 564-1519