Health and Life Insurance Benefits and Flexible Spending Accounts

Published: 12/13/2013 2:45 PM
 
Information for Local School Board Employees
 
The Kentucky Department of Education (KDE) funds the state paid benefits for the Local School Board Employees for Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Accounts (HRA) and the Administrative Fee for the Flexible Spending Accounts. KDE pays the state premiums for these benefits to the Department of Employee Insurance (DEI) on a monthly basis on behalf of the Local School Board Employees. KDE pays an administrative fee to DEI for the Health benefits and the Flexible Spending Accounts for DEI to administer these benefits.  KDE is here to assist the local school boards and DEI with issues concerning the Health & Life Insurance Benefits as needed.
 
Health Insurance Benefits and Flexible Spending Accounts
 
The Department of Employee Insurance (DEI) is responsible for administering the Health Insurance Benefits and the Flexible Spending Accounts to local school board employees. Below is a link to the Kentucky Employees' Health Plan (KEHP) home page. Please direct all Health Insurance Benefit and Flexible Spending Account questions to DEI.
 
Kentucky Employees’ Health Plan (KEHP) homepage:
 
Below is a link to the website where the local school board Health Insurance Coordinators and Billing Liaisons can find all of their resources. The “KEHP Administration Manual” can be found under the "User Guides & Manuals" Administration Manual.
https://personnel.ky.gov/Pages/ICs-and-HRGs.aspx
 
For a list of Personnel Cabinet Employees and their contact information or to see a list of services that the Personnel Cabinet offers click on the link below:
https://hr.personnel.ky.gov/pages/directory.aspx
 
For assistance with any of the following systems (KHRIS, COS, Pathlore or Personnel Cabinet Websites) that the Personnel Cabinet supports click on the link below:
https://hr.personnel.ky.gov/Pages/SystemSupport.aspx
 
 
Life Insurance Benefits

The Kentucky Group Life Insurance (GLI) is responsible for administering the Life Insurance benefits for the local school board employees. Below is a link to KY Group Life Insurance home page. Please direct all Life Insurance questions to GLI.
 
Kentucky Group Life Insurance homepage:
 
Affordable Care Act
 
The Affordable Care Act (ACA) was signed into law on March 23, 2010 and consists of sweeping changes to the US health care system.  Some provisions have already been implemented, however, the major component for mandated health care will become effective January 1, 2015.  This “play or pay” mandate requires large employers to offer full time employees the opportunity to enroll in employer-sponsored health plans or risk paying substantial penalties.  KDE has formed a Work Group to assist districts and provide guidance necessary to begin preparations for these upcoming changes.
 
Below are some resources available to assist districts in understanding the requirements and implementation issues.  Additional resources will be added as they become available.
 
 
 
 
Link to October 29, 2013 webinar regarding ACA Implementation for Kentucky School Districts:

KDE Media Portal  http://mediaportal.education.ky.gov/finance/2013/10/affordable-care-act-implementation-issues-for-kentucky-districts/
 
Employee Time Tracking spreadsheet – an Excel template that can be used to track hours worked for purposes of calculating full-time status for ACA.
 
Kentucky Employees’ Health Plan (KEHP) Responsibility Chart  - a quick reference guide to actions required by ACA as an accompaniment to the FAQs
2014 Reform FAQ Chart
 
KEHP Frequently Asked Questions (FAQ) – general guidance regarding ACA requirements
2014 Reform FAQs
 
Sample Notice Regarding Marketplace Options – sample document provided by KEHP  
Notice Marketplace
 
Questions regarding ACA as it relates to Kentucky school districts may be directed to Melissa Sullivan at melissa.sullivan@education.ky.gov, 502-564-3846 extension 4415 or Susan Barkley at susan.barkley@education.ky.gov , 502-564-3930 extension 4437.

For more information contact: 
Gail  Cox
Office of Administration and Support
Division of District Support
500 Mero Street, 15th Floor CPT
Frankfort, KY 40601
(502) 564-3846
Fax (502) 564-6771