Federal Reimbursement of Health Benefits

Published: 5/16/2017 7:55 AM
The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees. 
Federal Reimbursement File Web Form Submission
In March 2012, KDE implemented the “Federal Reimbursement Submission Web Form”. This web form allows the districts to upload their Federal Reimbursement file directly into the Federal program that the Division of District Support maintains.

Federal Reimbursement ID Setup Dated 5-10-17
Federal Reimbursement of Health Benefits Web File Submission Dated 5-10-17
Educational Cooperative Federal Reimbursement File Conversion Dated 5-10-17

Federal Reimbursement Instructions and Guides
KDE has provided some instructions and guides for the school district convenience.

MUNIS Federal Reimbursement Process Dated 4-19-15
MUNIS Support and Guides

Federal Reimbursement Electronic Funds Transfer (EFT) Payment Setup
The Federal Reimbursement payment is to be paid by Electronic Funds Transfer (EFT). This process is an online transaction through a secure website called "Kentucky.Gov" that is handled by the Finance-Controller's Office. For guidance on how to make an EFT payment click on the "KY Gov ACH Pay GUide Form" below. If you need to add a district user click on the "Electronic Funds Transfer (EFT) Setup Information" for instructions. To make a change to the districts bank account information please fill out the "ePay EFT Authorization" form below and send to Gail Cox.
NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly. 
For more information contact:
Jackie Chism                                        Gail Cox
Office of Finance and Operations              Office of Finance and Operations
Division of District Support                      Division of District Support
300 Sower Blvd, 4th Floor                       300 Sower Blvd, 4th Floor
Frankfort, KY 40601                                Frankfort, KY 40601
Phone: 502-564-3846 x4445                   Phone: 502-564-3846 x4462
jackie.chism@education.ky.gov                gail.cox@education.ky.gov