Federal Reimbursement of Health Benefits

Published: 4/17/2014 12:42 PM
The Kentucky Department of Education (KDE) receives reimbursement from the local school districts for the school district employer's portion of Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Account (HRA), and Dental and Vision Reimbursement Account paid for federally funded district employees. 
Federal Reimbursement File Web Form Submission
In March 2012, KDE implemented the “Federal Reimbursement Submission Web Form”. This web form allows the districts to upload their Federal Reimbursement file directly into the Federal program that the Division of District Support maintains.

Federal Reimbursement ID Setup Dated 4-16-13
Federal Reimbursement of Health Benefits Web File Submission Date 4-16-13
Converting the Coops Federal Reimbursement File Dated 4-16-13

Federal Reimbursement Instructions and Guides
Federal Reimbursement Electronic Funds Transfer (EFT) Payment Setup
KDE strongly recommends the districts to get setup with Electronic Funds Transfer (EFT) for their Federal Reimbursement payment. This process is an online transaction through a secure website called “Kentucky.gov ACH Pay” that is handled by the Finance-Controller’s Office. To get started register with Kentucky.Gov then fill out the “ePay EFT Authorization School Boards” form and email it to Donald Sweasy at Donald.Sweasy@ky.gov or fax it to Mr. Sweasey at 502-564-6597. Once granted access to the “ACH Pay application” follow the “KY Gov ACH Pay Guide Form” to make the EFT payment. Below are the examples, guides and form.
NOTE: The Federal Reimbursement of Health Benefit payments are posted to the "On Behalf Payments" webpage monthly. 
Gail  Cox
Office of Administration and Support
Division of District Support
500 Mero Street, 15th Floor CPT
Frankfort, KY 40601
(502) 564-3846
Fax (502) 564-6771