In an effort to reduce the impact on district time and services, the Kentucky Department of Education has field tested the coordination of on-site monitoring of its state and federal programs.
In 2011-2012, a group of fourteen districts was identified using a desk audit process approved by the U.S. Department of Education (USED) for identifying districts to be monitored each year by the Kentucky Title I staff. A total of four state and federal programs coordinated their monitoring timelines. Each of these programs conducted monitoring in its normal manner in the selected districts. They then submitted reports to each district with feedback, follow up and support to ensure compliance and effectiveness.
Based on feedback gathered during the monitoring process, changes have been made to the process. These changes, including a
flowchart describing the process of random selection of districts, will be implemented in the 2012-2013 field test of the consolidated monitoring process.
As much as possible, monitoring visits will be coordinated between the programs. While KDE staff limitations may present a need for multiple visits to ensure all programs complete the process, the goal will be to spend no more than three days in each identified district.
Beginning in 2013-2014, state and federal program requiring a monitoring or review process will be required to conduct its monitoring utilizing the consolidated monitoring process. Due to state and federal requirements, some programs will not be able to participate in this process. Each of these programs will be identified and posted for public view.
Questions regarding specific program monitoring requirements in relation to the reports found here should be directed toward the program contact listed in each monitoring summary.
Questions regarding the consolidated monitoring process may be directed to
Claude W. Christian.
Detailed information regarding all education programs within the state of Kentucky may also be found here on the Department of Education website
www.education.ky.gov.