The Kentucky Department of Education (KDE), Office of Teaching and Learning has an opening for an Executive Administrative Secretary in Frankfort.
The Kentucky Department of Education is a service agency of the Commonwealth of Kentucky, and part of the Education and Labor Cabinet. The department provides resources and guidance to Kentucky's public schools and districts as they implement the state's P-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities.
The department is led by an appointed commissioner of education, who is hired by and answers to the 11-member Kentucky Board of Education. Offices are administered by associate commissioners and divisions within those offices are administered by division directors.
The department employs approximately 425 Frankfort-based workers; 175 employees in support of the Kentucky School for the Blind (Jefferson County) and Kentucky School for the Deaf (Boyle County); and about 518 employees at the 50 Area Technology Centers across the state.
OUR MISSION
To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student.
OUR CORE VALUES
- Equity
- Achievement
- Collaboration
- Integrity
The department's major activities include:
- Administering the statewide assessment and accountability system;
- Providing technical assistance to schools and districts in the areas of finance, management and curriculum;
- Providing support and information to the Kentucky Board of Education as it promulgates state education regulations;
- Overseeing the state education technology system; and
- Monitoring school and district compliance with state and federal laws.
- Providing instructional services to students at Kentucky School for the Blind, Kentucky School for the Deaf and the Area Technology Centers.
Responsibilities include but are not limited to the following:
- Provides professional support to the Office of Teaching and Learning by preparing purchase requests, travel vouchers, print requests, maintaining filing system & all other paperwork required by the deputy commissioner and staff. Draft correspondence, memorandums, reports or other responses that require the interpretation & application of policies & procedures.
- Organize & monitor procedural work in the office. Serve as the office timekeeper, ensuring staff complete the necessary forms for payroll and review for accuracy. Assist with completion of required HR forms to be initiated for the hiring of new staff. Research information for leadership using various options.
- Coordinates travel arrangements for the leadership, including completion of travel reimbursements, state park inter-account forms, out of state authorizations, etc. Coordinate all necessary arrangements for meetings &/or trainings including conducting hotel site visits, arrange all hotel contracts, ordering of handouts w/print shop, audio/video equipment, registration of attendees.
- Assist with expense vouchers for staff in division to ensure correct budget codes. Maintaininventory of all items valued over $500. Coordinates recruitment efforts – Festivals, College and Career, back to school events with local organizations. Assists with expense vouchers for staff in office to ensure correct budget codes. Schedule appointments for the director & returns confirmation.
- Other duties as assigned.
Benefits and Perks:
· Comprehensive health insurance (effective first day of employment)
· Health Reimbursement Arrangement (HRA), Flexible Spending Account (FSA)
· Optional Insurance (Dental/Vision)
· Life Insurance
· Retirement savings.
· Paid Leave (annual, sick, compensatory, jury, voting, election, blood donation, living organ, educational, military)
· Paid holidays (12.5 days per year, 13.5 days in a Presidential Election year)
· Deferred Compensation/Free Financial Planning Program
· Professional development opportunities and ongoing training.
· A collaborative and innovative work environment.
· Flexible Work Schedules
· Employee Resource Groups
· Employee Recognition
· Employee Wellness Programs
MINIMUM REQUIREMENTS:
EDUCATION:
Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
EXPERIENCE, TRAINING, OR SKILLS:
Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives
Substitute EDUCATION for EXPERIENCE:
None
Substitute EXPERIENCE for EDUCATION:
None
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
None
Pay Grade: 13
Gross Monthly Salary: $4,623.16
Position Number: 31107216
For further information concerning the application process, go to the following link: Personnel Cabinet
Inquiries about this position should be directed to: Kathy Jennings, Division of Resource Management, 300 Sower Blvd, Frankfort, KY 40601; Fax: 502-564-6771. Email: kathy.jennings@education.ky.gov
The closing date to apply for this position: August 9, 2026
The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time. Telework will not be permitted outside the state of Kentucky.
The Kentucky Department of Education (KDE) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KDE will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that KDE has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at
1-888-897-7781 or E-Verify website
An Equal Opportunity/Affirmative Action Employer M/F/D