Data Security Best Practice Guidelines

Published: 8/4/2017 1:22 PM

Data Breach Best Practice Guidelines

In 2006, the Kentucky General Assembly passed House Bill 341, which mandated the Kentucky Department of Education (KDE) to conduct a study of the requirements for data security and a notification process when a data breach occurs.   Since that legislation, the threat and occurrence of data breaches has only increased.

While the House Bill 341 study has remained an effective cornerstone of guidance, new legislation (KRS 61.931, et seq. or "House Bill 5") has added clarity, definition, and direction.

This Act concerns the protections of personal information and applies to every state agency, including KDE, every public school district, and every vendor with which we have contracts.   While this document incorporates best practice that we are all encouraged to follow, it as incorporates the "have to" actions from KRS 61.931, et seq. (HB5)
Data Security and Breach Notification Best Practice Guide.doc 

The Trusted Learning Environment Seal
Developed by the Consortium for School Networking (CoSN), the Trusted Learning Environment (TLE) seal defines many characteristics of a secure learning environment and provides a way for school districts to demonstrate the efforts they take to protect student data. These characteristics cover leadership, the business and technology offices, the classroom and professional development. These characteristics will be added to the Data Security and Breach Notification Best Practice Guide at its next update.

To download a document from the TLE website listing the best practices and examples of evidence required to obtain the seal click here.

To learn more about the TLE seal click here.

Updates to the Data Breach Best Practice Guide

The Data Security and Breach Notification Best Practice Guide has been incorporated by reference to 702 KAR 1:170. Because of this, any changes or updates to the guide are restricted unless the KAR is formally opened for revision. Because the revision process typically takes several months, potential updates to the guide will collected on this webpage and added at the time of the next revision.


Agency Data Breach Contact (last updated August, 2016)

When a data breach notification form is sent to the KDE Data Breach Notification distribution list, the following agencies and contact receive the form: 
  1. ​Kentucky Department of Education
    Hackworth, Robert
  2. Attorney General's Office
    Winstead, Kevin (KYOAG)
  3. Auditor of Public Accounts
     (APA) Carlin, Libby (APA)
  4. Finance and Administration Cabinet
    Bishop, Cary (Finance OGC)
  5. Kentucky State Police
    Bradly, John (KSP)
  6. Kentucky Department of Library and Archives
    Casey-Goode, Georgiana (KDLA)
  7. Commonwealth Office of Technology
    Carter, David (COT) 

Security Guideline for Kentucky K-12 School Districts

This document establishes a standard Security guideline for Kentucky K-12 School districts. 

Security Best Practice.doc  Security Best Practices.pdf

District Planning Guide for Disaster Recovery

This Planning Guide is a high-level checklist intended to assist Kentucky’s public schools create effective disaster recovery plans.

Robert Hackworth
Office of Knowledge, Information and Data Services
Division of Engineering and Management Services
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
502-564-2020 ext. 2436
Fax: 502-564-1519