Data Breach Best Practice Guidelines
In 2006, the Kentucky General Assembly passed House Bill 341, which mandated the Kentucky Department of Education (KDE) to conduct a study of the requirements for data security and a notification process when a data breach occurs. Since that legislation, the threat and occurrence of data breaches has only increased.
While the House Bill 341 study has remained an effective cornerstone of guidance, new legislation (KRS 61.931, et seq. or "House Bill 5") has added clarity, definition, and direction.
This Act concerns the protections of personal information and applies to every state agency, including KDE, every public school district, and every vendor with which we have contracts. While this document incorporates best practice that we are all encouraged to follow, it as incorporates the "have to" actions from KRS 61.931, et seq. (HB5)
Data Security and Breach Notification Best Practice Guide
The Trusted Learning Environment Seal
Developed by the Consortium for School Networking (CoSN), the Trusted Learning Environment (TLE) seal defines many characteristics of a secure learning environment and provides a way for school districts to demonstrate the efforts they take to protect student data. These characteristics cover leadership, the business and technology offices, the classroom and professional development. These characteristics will be added to the Data Security and Breach Notification Best Practice Guide at its next update.
To download a document from the TLE website
listing the best practices and examples of evidence required to obtain the seal.
Updates to the Data Breach Best Practice Guide
The Data Security and Breach Notification Best Practice Guide has been incorporated by reference to 702 KAR 1:170. Because of this, any changes or updates to the guide are restricted unless the KAR is formally opened for revision. Because the revision process typically takes several months, potential updates to the guide will collected on this webpage and added at the time of the next revision.
Agency Data Breach Contact (last updated January, 2020)
- Kentucky Department of Education
- Attorney General's Office
Winstead, Kevin (KYOAG)
- Auditor of Public Accounts
Schachtner, Andrew (APA)
- Finance and Administration Cabinet
Bishop, Cary (Finance OGC)
- Kentucky State Police
Bradly, John (KSP)
- Kentucky Department of Library and Archives
Thomas, Charles E (KDLA)
- Commonwealth Office of Technology
Carter, David (COT)
Guide to Top Secret Personal Information and Data Breach Awareness
Created in response to district requests, this short guide provides a brief description of how Kentucky’s recent privacy and data breach laws define personal information as well as the four most common data breaches and how to prevent them.
Top Secret Information and Data Breach Awareness for Teachers 3.0
Security Guideline for Kentucky K-12 School Districts
This document establishes a standard Security guideline for Kentucky K-12 School districts.
Security Best Practices
District Planning Guide for Disaster Recovery
This Planning Guide is a high-level checklist intended to assist Kentucky’s public schools create effective disaster recovery plans.