District and School Collection Repository (DASCR)
Schools and districts are able to add, update and close schools using the online District and School Collection Repository (DASCR) Web application tool.
District staff who submit school changes, log on through the secure Web applications portal and then select “District and School Collection Repository.” Click here to login to DASCR. Additional login information and user instructions are available in the DASCR User Guide and in a step-by-step training video. (A district login ID and password are required to access the video.)
Staff must be granted access to DASCR by the district WAAPOC. Districts' WAAPOCs are listed in the District and School Directory.
Data is preloaded with what is already in the system about the school. There are three options to choose from to make changes: (1) add a new school, (2) change (reconfigure) a school and (3) close a school. Once you choose an option, school information can be updated on-line. KDE rwill respond to the request within one business week.
Each year begining in February, before the April School Report Card Profile Page public opening, schools and districts
must verify that their school profile data is correct using the DASCR
Verification tab. The key
items to verify are school code, name, addresse, phone number, grade range,
Title I status, classification, principal name, and principal email. Validation
of district board members and school council members is not part of this
made through the annual verification will not change prior year school report
who do not have a KDE Web Application tool user account, or have forgotten
their username or password, should visit the self-registration
page to register for an account or retrieve their
for verifying school profile information:
Login to the Web Application tool
Select District and School Data Collection Repository (DASCR)
Select the Verification tab
Select the name of each school and review the information for completion and accuracy
If no changes are needed, select the Verify button
If changes are needed, select the Update button and fill in the requested changes
Within a few days, you will be notified the request for change(s) is in effect. At that point, again review the information and if it is correct, select the Verify button.
Roles, such as principal changes, must be updated through the People Manager Web application.
Assistance and definitions
For assistance or more information submit a request via email or telephone at (502) 564-5279, ext. 4449.
District data is not verified through the DASCR process; changes to district data or any questions specific to the school change requests should be directed to Shravanthi Raghavapuram at (502) 564-564-5279, ext. 4426, or via email.
Office of Finance and Operations
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
Fax (502) 564-6771