Requests and Reports

School Change Requests

Published: 5/31/2018 4:18 PM
District and School Collection Repository (DASCR)

​Schools and districts are able to add, update and close schools using the online District and School Collection Repository (DASCR) Web application tool.​

District staff who submit school changes, log on through the secure Web applications portal and then select “District and School Collection Repository.” Click here to login to DASCR. Additional login information and user instructions are available in the DASCR User Guide and in a step-by-step training video. (A district login ID and password are required to access the video.)

Staff must be granted access to DASCR by the district WAAPOC. Districts' WAAPOCs are listed in the District and School Directory.

Data is preloaded with what is already in the system about the school. There are three options to choose from to make changes: (1) add a new school, (2) change (reconfigure) a school and (3) close a school. Once you choose an option, school information can be updated on-line. KDE rwill respond to the request within one business week. 

 
Annual Verification

Each year begining in February, before the April School Report Card Profile Page public opening, schools and districts must verify that their school profile data is correct using the DASCR Verification tab. The key items to verify are school code, name, addresse, phone number, grade range, Title I status, classification, principal name, and principal email. Validation of district board members and school council members is not part of this validation.   

Changes made through the annual verification will not change prior year school report cards.

Staff who do not have a KDE Web Application tool user account, or have forgotten their username or password, should visit the self-registration page to register for an account or retrieve their username/password.   

Instructions for verifying school profile information:

  • Login to the Web Application tool
  • Select District and School Data Collection Repository (DASCR)
  • Select the Verification tab  
  • Select the name of each school and review the information for completion and accuracy
    • If no changes are needed, select the Verify button
    • If changes are needed, select the Update button and fill in the requested changes 

Within a few days, you will be notified the request for change(s) is in effect. At that point, again review the information and if it is correct, select ​the Verify button.

Roles, such as principal changes, must be updated through the People Manager Web application.

 
Assistance and definitions

For assistance or more information submit a request via email or telephone at (502) 564-5279, ext. 4449.

District data is not verified through the DASCR process; changes to district data or any questions specific to the school change requests should be directed to Shravanthi Raghavapuram at (502) 564-564-5279, ext. 4426, or via email.

 

Rodney Bennett
Office of Finance and Operations
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-4326
Fax (502) 564-6771
 
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