Facilities Assessment Project

Published: 7/17/2017 1:17 PM

2017-2018 KFICS Project
The 2017-2018 Kentucky Facilities Inventory and Classification System (KFICS) project comprises development and implementation of a process to assess the physical condition of K-12 public school buildings across Kentucky.  The process would be implemented at the district level and will consider each of the Commonwealth’s school buildings physical condition in a standardized, fair, and equitable manner. The process would include providing KDE with sustainable, maintainable, integrated data for the Facilities Planning and Construction (FACPAC) application.
KDE selected Ameresco through the Request for Proposal process based on the company’s experience of assessing buildings using industry standards and creating a maintainable assessment process. Ameresco, an international company with a regional office in Louisville, Ky., has a portfolio that includes an asset register of over 60,000 buildings.
  Ameresco Support Line for KDE   855-583-2627  option 5
For Phase 1, each district will be asked to select at least one school to be assessed during in July 2017.  Ameresco will train the districts and their architect partners to assess the physical condition of buildings.  Assessment data will be captured utilizing Ameresco’s AssetPlanner suite of modules including the AuditPlanner mobile application. 
Phase 1 Timeline:
June 26 - July 12     AuditPlanner training: 
          Ameresco Assessment Guide 2016-17
          Ameresco Audit Planner Quick Start Guide
June 26 - July 31     Districts and partner architects/engineers complete 1 building assessment
August 1-31            Ameresco perform Quality Control of assessment results
September 1-15      Districts review Building Condition Assessment Report (BCA)
September 16-28    KDE and Ameresco prepare Final State Ranked Report and presentation
September 29         KDE deliver Final State Ranked Report to General Assembly / LRC
Phase 2 will include implementation of a new District Facility Plan (DFP) format utilizing the building assessment elements.   Districts will assess additional buildings, relative to their DFP schedule.  Ameresco will also train the districts and their architect partners on the AssetPlanner suite of modules.  These trainings are targeted for early spring 2018.
The following recording is from the June 28, 2017, training session on AuditPlanner.  


The following documents are available as reference materials:
2010-2011 KFICS Project
The Kentucky Facilities Inventory and Classification System (KFICS) project was undertaken as mandated by 2010's Senate Bill 132 to assess the physical condition, educational suitability, and technology readiness of the schools relative to Kentucky's regulations and standards. Per the legislation, KDE contracted with a third-party vendor. Parsons Commercial Technology Group partnered with MGT of America to perform the required, independent, onsite evaluations in 146 districts for 485 instructional programs housed in 477 school buildings across the state. The schools evaluated had a previous designation as a Category 3 or Category 4 building as of September 2010.
Results of the KFICS project's initial phase were officially released on November 29, 2011. The reports show the list of schools with Kentucky School Scores and the individual School Reports with details of the assessment, such as general school information, deficiencies identified, educational suitability and technology readiness criteria evaluated.
The Kentucky School Score is a weighted score that combines the physical condition (75%), educational suitability (20%), and technology readiness (5%) scores. The dollar values identified in the reports are high-level budget estimates based on national averages. Detailed estimates would be needed prior to any specific construction projects.
The intent of this work is to provide the General Assembly with data that can be used to inform school building funding decisions. Districts and schools also can use the findings to improve deficient areas identified in the individual School Reports.
Paige Patterson-Grant
Office of Finance and Operations
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-3930
Fax (502) 564-6771