Pursuant to Senate Bill 1, 2021 Extraordinary Session, all Kentucky public school districts are required to submit their current COVID-19 School Operations Plan and any subsequent drafts to the Kentucky Department of Education for informational purposes. Districts may submit their plans to KDE using this form.

District Financial Reporting

Capital Funds Request

Published: 7/1/2021 9:29 AM
The General Assembly continues to allow flexibility in the use of school district capital funds without forfeiting the district’s eligibility to participate in the School Facilities Construction Commission (SFCC) program.  To exercise that flexibility, a district must submit a Capital Funds Request (CFR) electronically through e-mail to Jana Cox, at the Kentucky Department of Education, Division of District Support, in order for proper processing to occur. Due date for CFR forms is May 30th.
The following guidelines and instructions detail the procedures applicable to all Kentucky Public School Districts regarding a Capital Funds Request. 
Examples of a FY YTD Budget Report from the MUNIS system and instructions on how to generate the report are provided below. If a district plans to use additional nickels that are not recorded on its FY SEEK Calculation Report toward a FY CFR, then the district is required to submit its FY YTD Budget Report with a FY CFR form to KDE that shows the additional nickels’ Revised Budget.  Also, if a district plans to use a significant amount of interest earned from its Capital Outlay Funds (Fund 310) and/or Building Funds (Fund 320) toward a FY CFR, then KDE staff may request the district’s FY YTD Budget Report that shows the YTD Actual available interest earned.
An example of a FY YTD Project Budget Report from the MUNIS system is provided below and instructions on how to generate the report is located on the MUNIS Support and Guides webpage at http://education.ky.gov/districts/Pages/MUNIS-Guides.aspx under the General Ledger & Statewide Reports section.  If a district plans to use residual funds from a closed project, available funds as a result of the 1st revised BG-1 that conforms to the bid, or a significant amount of interest earned from its Construction Fund (Fund 360) toward a FY CFR, then the district’s FY YTD  Project Budget Report will need to be submitted with the CRF that shows the Project to Date available balances.
The Capital Funds Request Summary Report is located below.  It lists the school districts' names and amounts that were approved by KDE to use capital funds.
Please forward Capital Funds Request questions to the following KDE Representatives:  CFR submission process – Jana Cox at jana.cox@education.ky.gov or (502) 564-3846, ext. 4409; Sarah Tandy at sarah.tandy@education.ky.gov or (502) 564-3846 ext. 4454; Krystal Smith at krystal.smith@education.ky.gov or (502) 564-3846, ext.4425; and Facilities and BG-1 reviews - Greg Dunbar at or and Facilities and BG-1 reviews - Greg Dunbar at greg.dunbar@education.ky.gov or (502) 564-4326, ext. 4429.
New CFR Guidelines and form for FY2020-2021
CFR Guidelines FY2020-21
CFR Form 

For More information contact: ​

Krystal Smith
Office of Finance and Operations​
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-3846 Ext. 4425
Fax (502) 564-6771

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