District Financial Reporting

Health and Life Insurance Benefits and Flexible Spending Accounts

Published: 11/3/2017 9:41 AM
Information for Local School Board Employees
The Kentucky Department of Education (KDE) funds the state paid benefits for the Local School Board Employees for Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Accounts (HRA) and the Administrative Fee for the Flexible Spending Accounts. KDE pays the state premiums for these benefits to the Department of Employee Insurance (DEI) on a monthly basis on behalf of the Local School Board Employees. KDE pays an administrative fee to DEI for the Health benefits and the Flexible Spending Accounts for DEI to administer these benefits.  KDE is here to assist the local school boards and DEI with issues concerning the Health & Life Insurance Benefits as needed.
Health Insurance Benefits and Flexible Spending Accounts
The Department of Employee Insurance (DEI) is responsible for administering the Health Insurance Benefits and the Flexible Spending Accounts to local school board employees. Please direct all Health Insurance Benefit and Flexible Spending Account questions to DEI.
Kentucky Personnel is a link to the website where the local school board Health Insurance Coordinators and Billing Liaisons can find all of their resources. The “KEHP Administration Manual” can be found under the "User Guides & Manuals" Administration Manual.
Kentucky HR has a list of Personnel Cabinet Employees and their contact information or a list of services that the Personnel Cabinet offers.
Personal Cabinet System Support can be assistance with any of the following systems KHRIS, COS, Pathlore or Personnel Cabinet Websites 
Life Insurance Benefits
The Kentucky Group Life Insurance (GLI) is responsible for administering the Life Insurance benefits for the local school board employees. Below is a link to KY Group Life Insurance home page. Please direct all Life Insurance questions to GLI.
Affordable Care Act
The Affordable Care Act (ACA) was signed into law on March 23, 2010 and consists of sweeping changes to the US health care system.  The major component for mandated health care became effective January 1, 2015. This “play or pay” mandate required large employers to offer full time employees the opportunity to enroll in employer-sponsored health plans or risk paying substantial penalties.
Below are some resources available to assist districts in understanding the requirements and implementation issues.  Additional resources will be added as they become available. Any updates to current resources, or new available resources, will be added to the Implementation Guide as they become available.
Employee Time Tracking spreadsheet is an Excel template that can be used to track hours worked for purposes of calculating full-time status for ACA.
Kentucky Employees’ Health Plan (KEHP) Responsibility Chart is a quick reference guide to actions required by ACA.
KEHP Frequently Asked Questions (FAQ) is a general guidance regarding ACA requirements. 
Questions regarding ACA as it relates to Kentucky school districts may be directed to Jackie Chism.

For more information contact: 
Jackie Chism                                               
Office of Finance and Operations                   
Division of District Support                               
300 Sower Blvd, 4th Floor                                
Frankfort, KY 40601                                         
Phone: 502-564-3846 x4445                             

Gail Cox
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462

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