Health and Life Insurance Benefits and Flexible Spending Accounts

Published: 9/15/2016 11:32 AM
Information for Local School Board Employees
The Kentucky Department of Education (KDE) funds the state paid benefits for the Local School Board Employees for Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Accounts (HRA) and the Administrative Fee for the Flexible Spending Accounts. KDE pays the state premiums for these benefits to the Department of Employee Insurance (DEI) on a monthly basis on behalf of the Local School Board Employees. KDE pays an administrative fee to DEI for the Health benefits and the Flexible Spending Accounts for DEI to administer these benefits.  KDE is here to assist the local school boards and DEI with issues concerning the Health & Life Insurance Benefits as needed.
Health Insurance Benefits and Flexible Spending Accounts
The Department of Employee Insurance (DEI) is responsible for administering the Health Insurance Benefits and the Flexible Spending Accounts to local school board employees. Below is a link to the Kentucky Employees' Health Plan (KEHP) home page. Please direct all Health Insurance Benefit and Flexible Spending Account questions to DEI.
Kentucky Employees’ Health Plan (KEHP) homepage:
Below is a link to the website where the local school board Health Insurance Coordinators and Billing Liaisons can find all of their resources. The “KEHP Administration Manual” can be found under the "User Guides & Manuals" Administration Manual.
For a list of Personnel Cabinet Employees and their contact information or to see a list of services that the Personnel Cabinet offers click on the link below:
For assistance with any of the following systems (KHRIS, COS, Pathlore or Personnel Cabinet Websites) that the Personnel Cabinet supports click on the link below:
Life Insurance Benefits

The Kentucky Group Life Insurance (GLI) is responsible for administering the Life Insurance benefits for the local school board employees. Below is a link to KY Group Life Insurance home page. Please direct all Life Insurance questions to GLI.
Kentucky Group Life Insurance homepage:
Affordable Care Act
The Affordable Care Act (ACA) was signed into law on March 23, 2010 and consists of sweeping changes to the US health care system.  The major component for mandated health care became effective January 1, 2015. This “play or pay” mandate required large employers to offer full time employees the opportunity to enroll in employer-sponsored health plans or risk paying substantial penalties.
Below are some resources available to assist districts in understanding the requirements and implementation issues.  Additional resources will be added as they become available. Any updates to current resources, or new available resources, will be added to the Implementation Guide as they become available.
2016 Affordable Care Act MUNIS Tracking and Reporting, MUNIS 2016 ACA Reporting & The MUNIS Report 
Employee Time Tracking spreadsheet – an Excel template that can be used to track hours worked for purposes of calculating full-time status for ACA.
Kentucky Employees’ Health Plan (KEHP) Responsibility Chart  - a quick reference guide to actions required by ACA
KEHP Frequently Asked Questions (FAQ) – general guidance regarding ACA requirements
2014 Reform FAQs
Sample Notice Regarding Marketplace Options – sample document provided by KEHP  
Notice Marketplace
Questions regarding ACA as it relates to Kentucky school districts may be directed to Jackie Chism at , 502-564-3846 extension 4445.

For more information contact: 
Jackie Chism                                                  Gail Cox
Office of Finance and Operations                        Office of Finance and Operations
Division of District Support                                Division of District Support
300 Sower Blvd, 4th Floor                                 300 Sower Blvd, 4th Floor
Frankfort, KY 40601                                          Frankfort, KY 40601
Phone: 502-564-3846 x4445                             Phone: 502-564-3846 x4462