District Financial Reporting

Health and Life Insurance Benefits and Flexible Spending Accounts

Published: 8/2/2022 3:53 AM
Information for Local School Board Employees
The Kentucky Department of Education (KDE) funds the state paid benefits for the Local School Board Employees for Health Insurance, Life Insurance, Administrative Fees, Health Reimbursement Accounts (HRA) and the Administrative Fee for the Flexible Spending Accounts. KDE pays the state premiums for these benefits to the Department of Employee Insurance (DEI) on a monthly basis on behalf of the Local School Board Employees. KDE pays an administrative fee to DEI for the Health benefits and the Flexible Spending Accounts for DEI to administer these benefits.  KDE is here to assist the local school boards and DEI with issues concerning the Health & Life Insurance Benefits as needed.
Health Insurance Benefits and Flexible Spending Accounts
The Department of Employee Insurance (DEI) is responsible for administering the Health Insurance Benefits and the Flexible Spending Accounts to local school board employees. Please direct all Health Insurance Benefit and Flexible Spending Account questions to DEI.
Kentucky Personnel is a link to the website where the local school board Health Insurance Coordinators and Billing Liaisons can find all of their resources. The “KEHP Administration Manual” can be found under the "User Guides & Manuals" Administration Manual.
Kentucky HR has a list of Personnel Cabinet Employees and their contact information or a list of services that the Personnel Cabinet offers.
Personal Cabinet System Support can be assistance with any of the following systems KHRIS, COS or Personnel Cabinet Websites 
Life Insurance Benefits
The Kentucky Group Life Insurance (GLI) is responsible for administering the Life Insurance benefits for the local school board employees. Below is a link to KY Group Life Insurance home page. Please direct all Life Insurance questions to GLI.
Affordable Care Act
The Affordable Care Act (ACA) was signed into law on March 23, 2010 and consists of sweeping changes to the US health care system.  The major component for mandated health care became effective January 1, 2015. This “play or pay” mandate required large employers to offer full time employees the opportunity to enroll in employer-sponsored health plans or risk paying substantial penalties.
The policies, regulations, procedures, and examples in the KDE Implementation Guide, are subject to change as deemed necessary by law under the Department of Treasury Affordable Care Act provisions.  This document is provided for educational and informational purposes only, and should not be relied upon for legal advice. The Guide contains many useful legal and state mandated websites to assist districts in understanding the requirements of the Affordable Care Act.

An informative webinar, entitled "How to Avoid an ACA Reporting Penalty" was presented by American Fidelity Administrative Services on February 7, 2019. This webinar outlined the parameters of proper ACA reporting, and detailed corrective procedures to follow in order to avoid an IRS penalty. The Power Point presentation can be obtained by contacting American Fidelity at:

877-302-5073 or HCR@americanfidelity.com

For general or eligibility related questions regarding the required credentials for ACA qualification of Kentucky school district personnel, please contact your district's human resource or personnel department; Kentucky Teachers Retirement System (TRS) KY TRS; or visit Kentucky Personnel Cabinet at KY GOV Personnel.

For any other additional information contact: 
Jackie Chism                                               
Office of Finance and Operations                   
Division of District Support                               
300 Sower Blvd, 4th Floor                                
Frankfort, KY 40601                                         
Phone: 502-564-3846 x4445                       

Gail Cox
Office of Finance and Operations
Division of District Support
300 Sower Blvd, 4th Floor
Frankfort, KY 40601
Phone: 502-564-3846 x4462

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